Excursion Planner (domestic travel) template
This template contains the minimum requirements. Schools may use the OneSchool Excursion Planner or an
alternative form that meets or exceeds these minimum requirements. For overseas travel see the DET International
Travel Guidelines
Activity details
Activity Name:
Venue:
Teachers / leaders / supervisors:
Relevant experience or expertise of volunteer supervisors :
Overall activity description including educational aims:
Class groups:
Number of students:
Male:
Female:
Supervision ratio:
Parental Permission – Permission Form
Yes
No
A risk assessment has been completed for this excursion (refer Attachment 1)
Yes
No
Itinerary
Start date:
Depart school:
Arrival venue:
Finish date:
Depart venue:
Arrival school:
Overnight accommodation
Details:
Venue suitability assessed and risk management processes applied
Yes
No
Participation
Are there any students not participating in this activity?
Yes
If so please explain why:
What arrangements are being made for them?
Please confirm that an out of hours contact for the Principal (or Principal's nominee) has been identified.
Out of hours contact name:
Contact's telephone number:
Uncontrolled copy. Refer to the Department of Education and Training Policy and Procedure Register at
http://ppr.det.qld.gov.au to ensure you have the most current version of this document.
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No
Transport
Mode
Provider/details
Certification requirements
Bus
Appropriate charter permit held. Bus with seatbelts.
Private car
Have the School Excursions requirements been met?
Train
(If Qld Rail, no checks required)
Boat
Are appropriate charter permits and survey certificates held?
Aeroplane
If commercial airline, no checks required
Yes
No
Other
Costs
Refer to information on costing and tax for excursion to determine tax and GST (DET employees only)regarding
an excursion. Attach a separate table of calculation if appropriate
Items
Cost ex GST
GST of item
Transport
$
$
Venue
$
$
Catering
$
$
Other costs
$
$
$
$
$
$
Cost for each student:
TOTAL:
Details
GST Assessment
Based on the activities and % estimates outlined in activity details, and for the purpose of GST, I, [NAME OF PRINCIPAL or
DELEGATED/AUTHORISED OFFICERS], being [TITLE] of [NAME OF SCHOOL], have determined that the purpose of this excursion (tick one
box):
is curriculum or predominantly curriculum OR
is recreational or predominantly recreational
GST is to be processed per the ‘Excursions’ tax topic available on OnePortal. Charges to the students to include GST where
applicable.
Approval
Approved as submitted:
Approved with the following condition(s):
Not approved for the following reason(s):
By:
Designation:
Information has been entered in the register of approved school excursions.
Reference no :
Signed:
Date:
Uncontrolled copy. Refer to the Department of Education and Training Policy and Procedure Register at
http://ppr.det.qld.gov.au to ensure you have the most current version of this document.
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Attachment 1
The following checklist is to assist you identify the appropriate equipment, hazards/risks and control measures to
be considered prior and during an excursion. They are not exhaustive lists and you may choose to add additional
considerations.
Minimum equipment/facilities For any items not ticked, provide further information.

First aid kit suitable for activity
One adult present should have current first aid qualifications including Cardio Pulmonary Resuscitation (CPR).
Communication system: e.g. phone-line at location walkie talkies/UHF radio
Sun safety equipment if outdoors (hat, sunscreen, shirt etc.)
Drinking water (students should not share drinking containers)
Fire restrictions have been checked with local fire fighting authority as appropriate
Permission has been obtained from property owners where property will be traversed
Risk assessment
When planning the excursion consider the following questions:

Which students will be involved?

Where will the students be?

What will the students be doing?

Who will be leading the activity?
Hazards/risks

Recommended control measures
Refer to: Managing Risks in School Curriculum Activities
Blue Card requirements met

Brief supervisors prior to departure regarding any potential hazards and safety
controls.

Brief students prior to departure on any potential hazards and safety controls.
Emergency plans

Ensure that all supervisors are aware of the emergency contingency plans.
Permission
Medical conditions

Obtain parental permission, including relevant medical information.

When students with medical conditions are involved, ensure that relevant
medical/emergency plans and medications are readily available.
Planning

Refer to relevant student management/behaviour plans or other student records.

Ensure that appropriate disabled access and facilities are available.

Seek advice from relevant advisory visiting teachers or specialist teachers.
Briefings
Further information
Uncontrolled copy. Refer to the Department of Education and Training Policy and Procedure Register at
http://ppr.det.qld.gov.au to ensure you have the most current version of this document.
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