Excel 4 In Class Activities
1. Open the Excel 4 In Class Activities Excel document from the shared drive.
2. Save your file as Per Last First Excel In Class Activities to your Excel 4 folder in your student
drive.
3. Update document properties.
4. On the If Practice sheet.
5. Add a header and footer in class format.
Romeo & Juliet Ticket Sales
6. Name a range: highlight C5 to C8 (prices)—Name this range
“price” go to the Formulas Tab, in the Defined Names group,
choose Define Name—click okay. Notice that in the Name box,
Price appears. Click in A12, go to the name box and click on the
arrow—choose Price—notice that C5:C8 is selected.
7. Calculate an average of the Price range—Click in C10 type
“=average(Price)” press enter. The Average of Price should be $4.25
8. Create an If Function in cell E5 that will calculate the profit—Profit is based on if the
number of tickets is over 300 then the profit is 75% of the Price, otherwise the profit is 50%
of the price.
Click in E5--Go to the Formula Tab, Logical button and
choose IF
Logical Test—B5>300
Value if True—C5*75%*B5
Value if False—C5*50%*B5
If calculated correctly, the result should be 1299
9. Fill the formula to E8 and format the numbers with Accounting
format.
10. Fill the Sum function from D10 to E10—Autofit the column width
and total cell style.
11. Apply conditional formatting to B5:B8 if the Quantity is over 300—
apply red text to the quantities over 300.
12. Save the file.
FBLA Party Budget 2012
13. Place an If function in K5 that will return the word “Over Budget” if they spent more money
than was allotted—The cell should remain blank if
they spent within the budgeted amount.
14. Click in cell K5-go to the Formula Tab and choose
Logical-If
15. Type the following information in the Function
Argument box:
Logical Test—J5<0
Value if True—“Over Budget”
Value if False—“” (two quote marks next to each other)
16. Fill the formula for the rest of the expenditures.
17. Use conditional formatting (greater than rule) to change
the text in the range K5:K12 to Light Red Fill if it says Over Budget.
18. Save the file.
Main Street Drug Store-Sales Report
19. Create an IF function in cell E24 that will return “Goal Met” if the sales exceeded $250 in
Sales for the department and nothing if the goal was not met.
Type the formula this time using the following structure:
=if(logical test, value if true, value if false)
=if(B24>250,”Goal Met”, “”) the result should be Goal Met
20. Fill the formula for the remaining departments and center the text in E24:E30.
21. Apply conditional formatting to cells B24:B30 to show with a light blue fill color if the Sales
are below $250. (Highlight cell rule, Less than, 250, custom format, fill).
22. Save the file.
Big Mountain Tours
23. In Cell H27 calculate the total people signed up for the activities scheduled for July.
=Sum(H21:H25)
24. Fill the formula from H27 through K27.
25. Insert a cell to the left of L20 and name it Average.
26. Calculate the average in cell L21 of the number of people signed up for each activity.
=average(H21:J21) Fill down to row 25-format with zero decimal places
27. Create an If function for each of the activities that displays “Over” if the Average is over the
listed capacity below otherwise show nothing:
Mountain Bike=20, River Raft=40, Bus=15, Cruise=150, Fishing=50
(you have to do each formula separate, or do one, fill it and then make the changes)
28. Save
29. Set the sheet up with the following: Landscape, narrow margins, print gridlines, fit to one
page wide by one page tall.
30. Update with headers and footers in class format.
Transpose
31. Switch to the Transpose sheet.
32. We need to switch the rows and columns for the range A1:F8—
Highlight the range-choose copy, click in cell A14.
33. On the Home tab, go to the Clipboard group, click on the arrow
under Paste, choose Paste Special
34. In the Paste Special dialog box, place a check next to Transpose
then click OK.
35. Now Transpose the table in cells I1:N10—Paste in Cell I14.
36. Save.
Sunshine Cycle Problem
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
On the Sunshine Cycle tab, setup your header and footer in class format.
Change the theme to Origin, and the fonts to Aspect.
Setup document properties.
Select columns A through I and apply an autofit column width to those columns. (HomeCells-Format)
Insert a column between E and F. Add the title “Current Balance”. Wrap the title so it
appears on two lines.
Calculate the Current Balance by subtracting the Credits and Payments from the Beginning
Balance.
Fill the formula for Current Balance down to row 10.
Use the Autofill Options button to Fill without Formatting (This will copy the formulas but
not the dollar signs).
Fill the Total formula from E11 to F11.
To Calculate the Service Charge Amt., if their Beginning Balance is over $500 they are
charged the regular Rate of their Current Balance otherwise they get the discount Rate.
Calculate the Service Charge Amount in Cell G4, set up an IF statement that calculates the
Service Charge Amount using the following criteria (Use Formulas-Logical-If).
Logical Test: If the Beginning Balance is greater than $500. (B4>500)
Value if True: The service charge amount is calculated by multiplying the regular service
charge rate (C14) times the Current Balance ($C$14*F4) .
Value if False: The service charge amount is calculated by multiplying the discount service
charge rate (C13) times the Current Balance ($C$13*F4).
Hint: If the formula was completed correctly, Dan Costa has a Service Charge Amount of
$1.17.
47. Fill the formula from G4 without formatting down to row 10.
48. In Cell I4 set up an IF statement that will insert the words Yes or No in the Late Fee column.
If no payment was made by the customer, then a late fee will be applied so the word Yes
should be displayed in the cell. Otherwise, the word No should be displayed in the cell.
Logical Test: If the Payment is greater than 0. (D4>0)
Value if True: “No”
Value if False: “Yes”
49. Fill the formula for Late Fee down to row 10.
50. In Cell J4 set up an IF statement that calculates the balance after the late fee. If no payment
was made by the customer, then add $25 (C15) to the new balance. Otherwise, the new
balance will remain unchanged.
Logical Test: If the Late fee is “Yes” (I4=”Yes”).
Value if True: The new balance plus the Flat Fee (H4+$C$15).
Value if False: The new balance (H4).
51. Copy the formulas (but not the $ signs) in Cells F4:I4 down to the remaining rows. Adjust
the column width to show the Total (autofit).
52. Set up Conditional Formatting for B4:B10. If
the Beginning Balance is greater than $500, fill
the cell with a light green fill color, dark green
text.
 Highlight the cells B4 to B10
 Go to the Home Tab, Styles Group,
Choose Conditional Formatting-choose Highlight Rules-Greater Than—Type 500 in
the first cell and choose Green Fill with Dark Green Text.
53. Add Orange Gradient Data bars—Conditional Formatting to cells J4:J10.
54. Add a comment to I3 that says Late fee added if payment not made.
(Click in I3, go to Review, New Comment)
55. Add a comment to G3 that says Discount Rate or Regular Rate charge based on Beginning
Balance.
56. Add a comment to B3 that says: Green highlights for accounts over $500.
57. Add a clipart image of a black drawing of a bicycle to the right side of Title—
re-size if necessary.
58. Make a copy of the image and place on the left of the title-flip the image
horizontally. (Format, rotate, Flip Horizontally)
59. Change the alignment for the sub-title A2:J2 to center across columns— Click on Subtitle,
Unmerge the cells by clicking on the Merge and Center button, , go to the Alignment dialog
box, on the Alignment Tab, Text Alignment, Horizontal, choose center across selection.
60. Click on Cell J2—Type “Website”, change the font to size 10. Insert a hyperlink in J2—On the
Insert Tab, choose Hyperlink, in the address window, type www.sunshinecycle.com Test the
hyperlink.
61. Change the orientation to landscape and set margins to narrow.
62. Center the spreadsheet horizontally and vertically on the page (Page Setup Margins tab).
63. Set the document to print one page wide by one page tall and to print gridlines and
headings.
64. Make a copy of the Sunshine Cycle Sheet and move it to be after the Sunshine Cycle Tab.
Rename it Sunshine Formulas—change to formula view.
65. Re-save the file.
66. On the Sunshine Cycle Sheet, go to the Review Tab and select Show All Comments.
67. Take a full screen snipping of the page. Open Word, change orientation to landscape-paste
the snipping.
68. In your word document, create a Header and Footer in class format using Excel 4 Sunshine
Cycle Snipping in the center of the header. Save the Word Document as:
period Last First Excel 4 In Class Activity Screen Snipping.
Backstage View
Set the AutoRecover save feature to save backup files to your H drive.



Go to the File Tab, choose Options, choose the Save button on the left. Change the
AutoRecover file location to H:\. Take a screen snipping of this screen and paste in
your screen snipping document you created for the Sunshine Cycle Comments.
Save the document in your Excel 4 folder name it period last first Inclass Activities
Screen Snips. (Keep open for the next step)
Switch back to Excel--Click on OK and then OK to exit out of Excel Options.
Set Excel to change the word typed “alot” to the words “a lot”. This is done on AutoCorrect.



Go to the File Tab, choose Options, choose Proofing, click on the AutoCorrect
Options button and in the Replace window type “alot” and in the With window type
“a lot”.
Take a screen snipping of this screen and paste in your Screen Snipping Word
document—re-save.
Switch back to Excel--Click on OK and then OK to get out of Excel Options. (Try it out
in an empty cell)
Saving sheets as .pdf files for upload
Save each sheet as a .pdf file—identify the files by the name of the sheet tabs.Both sheets that have
formulas, If Practice and Sunshine need a formula page. Copy the sheets, change to formula view
and then save as a .pdf with the word “Formulas” at the end of the file name.