CLIMRUN Meeting. Rome 8-9-10-July
NEXT STEPS IN VIEW OF THE FINAL REPORTING PERIOD
Rome, 8-10 July, 2013
WP10:
Administrative tasks
http://www.climrun.eu
By: Giovanni Addamo - Orietta Casali - Stefano Rinaldi
CLIMRUN Meeting. Rome 8-9-10-July
CLIM-RUN’s relevant administrative dates
Starting date: March 1°, 2011
Duration: three years
End of the project: February 28, 2014
- First reporting period: COMPLETED and PAID -
CLIMRUN Meeting. Rome 8-9-10-July
2° PAYMENT (IN PROGESS)
PARTNER
INTERIM ACCEPTED CONTRIBUTION
ENEA
SECOND PAYMENT MAX 85% CONTR. U.E.
222.271,06
93.553,30
EEWRC
81.185,60
69.803,36
CNRM
209.058,38
61.003,28
59.674,49
58.604,96
223.283,79
71.273,15
NOA
95.430,24
49.062,99
CMCC
86.748,92
72.334,67
0,00
50.000,00
PLAN BLEU
80.921,51
58.138,36
PIK
73.741,88
52.399,65
UEA
76.309,39
61.124,60
GRAVECHOT
33.304,59
16.552,64
DHMZ
15.880,16
20.997,00
USMD
0,00
0,00
60.284,24
20.997,00
1.318.094,25
755.844,95
147.745,68
44.000,73
ICTP
IC3
TEC
UC
JRC
1.465.839,93
DIRECT PAYMENT U.E.
ONLY € 50.000,00 - U.E. NON ACCEPTED FORM C
SUBMIT REVISED COST IN FINAL REPORT
CLIMRUN Meeting. Rome 8-9-10-July
DATES OF THE SECOND REPORTING PERIOD
Second reporting period: from month 19 to the last month
of the project (September 1st, 2012 - February 28, 2014).
Partners have to complete their reporting activity within
March 31st, 2014.
The Coordinator will have to prepare the comprehensive report
within April 30, 2014.
CLIMRUN Meeting. Rome 8-9-10-July
What to report
 ELIGIBLE COSTS
 IDENTIFICATION OF DIRECT AND INDIRECT COSTS
 OTHERS
FOR OTHER INFORMATIONS SEE THE FOLLOWING DOCUMENTS:
Guide to Financial Issues relating to FP7 Indirect Actions;
Article II.14 of General Condition GA;
Article II.15 of General Condition GA
CLIMRUN Meeting. Rome 8-9-10-July
ANALITICAL REPORT
In addition, BEFORE the last financial report Parties
shall have to prepare an analytical report of the costs
incurred in next period in a predetermined electronic
worksheet made available by the Coordinator, with the
following time schedule:
30 September 2013
CLIMRUN Meeting. Rome 8-9-10-July
How to fill the analytical report form
 point your browser to https://docs.google.com
 sign as email "[email protected]" and password
"nostroclimrun1"
 select the spreadsheet named "analitycal report of
past and future costs 2“
CLIMRUN Meeting. Rome 8-9-10-July
Analytical Report Form
CLIMRUN Meeting. Rome 8-9-10-July
General Rules to compile FORM C
Remember:
• compile FORM C Details
• indicate the exact Work package
• indicate actual cost for personnel costs
ATTENTION!!!!!!!
MANAGEMENT OR RTD
Scientific coordination of the project cannot be charged under "other activities" (they
are not management). Costs related to project meetings (kick-off, periodic, final)
should in principle be charged under RTD activities, since they are deemed to address
scientific/research aspects of the project.
For Management costs see Financial guide Pag. 11, 78-79
CLIMRUN Meeting. Rome 8-9-10-July
REMARKS TO THE FIRST REPORTING PERIOD – General questions
MANAGEMENT: General criteria
The expenses can never include what is commonly known as «scientific
coordination…from Guidelines version 28/02/2011, »
Examples, IT IS EXCLUDED:
• costs related to project meetings such as: kick off, periodic and final
meetings
• Preparing executing and post-processing of major project meetings as
steering committee meetings, general assemblies and meetings with
the Advisory Board (art. II.16, of ECGA – para 4
CLIMRUN Meeting. Rome 8-9-10-July
European Commission’s remarks to the first reporting period
Management/RTD activities
About management some inconsistencies between CLIM-RUN
Dow (wp10) and the EC FP7 general rules exist.
The question is: do we want to enter in endless controversy or just
accept the new general rules?
CLIMRUN Meeting. Rome 8-9-10-July
The case of TEC
According to the EU Officers, TEC’s costs claimed in the
first period are estimated and not actual
«Costs have to be real, not estimated, budgted or
imputed»
CLIMRUN Meeting. Rome 8-9-10-July
SME’s owner: the case of TEC
• Lump sum: the option between lump sum or flat rate
can be made (and changed) up to the moment of the
signature of the GA. It is not possible to change this
decision.
• The decision made by TEC on the GA was the flat
rate. The calculation method of the flat rate for owner
is described in the guidelines.
CLIMRUN Meeting. Rome 8-9-10-July
Deviations from DoW
Considerable deviations from DOW (more PM
needed than initially planned, subcontracting not
indicated in DOW) have to be discussed with the
project officer Claus Bruening BEFOREHAND.
CLIMRUN Meeting. Rome 8-9-10-July
For any other question, today
Giovanni, Orietta and Stefano are at your disposal
to examine specific indivual problems, collect
questions to pose to the EU Officers.
CLIMRUN Meeting. Rome 8-9-10-July
Thank you very much for your attention!