CFUW CLUB GOVERNANCE
SHARING IDEAS FOR THE FUTURE
Your club is every member’s responsibility.
PRESENTERS:
KAREN DUNNETT, VP MEMBERSHIP
DR. MADELINE KALBACH, RD ALBERTA
CFUW Membership Committee Workshop 2016 St. Catharines ON
responsibility.
Governance
Establishment of policies, and continuous
monitoring of their proper implementation, by
the members of the governing body of an
organization.
• It includes the mechanisms required to
• balance the powers of the members (with the
associated accountability),
• their primary duty of enhancing the prosperity
and viability of the organization.
http://www.businessdictionary.com/definition/governance.html#ixzz4BCUK9N65
Introduction
In this workshop you will hear how CFUW clubs
that don't have the usual governance structure
(governing body) are able to run their clubs
successfully.
To begin with I will present a short introduction
regarding the idea of alternative models of
governance structure. It will follow from the
introductory information that was sent prior to
the workshop.
Introduction
We will then break up into small groups for
discussion where you will be able to present
and discuss your governance issues.
This session will be a workshop in the truest
sense of the word. We all will learn from
each other about governance in terms of
what works and what doesn't.
Democratic Group Leadership
Possible Structures
Typical Structure
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•
•
•
•
•
Past President
President
Vice President
Secretary
Treasurer
Chairs of S. Committees
Non-typical Structure
1. Co-Presidents (2),
PP
VP
Secretary
Treasurer
Chairs of S. Committees.
Co-presidents agree on a schedule as to who
takes what meeting.
Non-typical Structure
2. Typical structure except no one is
President, PP or VP.
Meetings are run by the Secretary, Treasurer
and standing committee chairs, on a rotating
basis.
If there isn’t a secretary, this position also
rotates between the officers.
There must be a treasurer or co-treasurers.
Non-typical Structure
3. Co-Presidents (9).
This assumes the Club meets Sept. to May.
Each takes a turn running and organizing a
meeting.
The rest of the structure must at least
include a treasurer or co-treasurers.
If there isn’t a secretary this position could
rotate through the membership on a
voluntary basis. The number is flexible
depending on the lay of the land.
Non-typical Structure
4. Team: a group that is willing to share all
leadership roles.
The constant is the treasurer or cotreasurers.
No one else holds a designated position, but
is willing to fill any or a specific position
when the need arises.
Non-typical Structure
5. One Figure Head
This person delegates jobs/roles as the
need arises.
They need not be the same person for the
same job from meeting to meeting and
would come from the membership at large.
Governance Structures
An investigation into “best practices” by
CFUW Clubs suggests that it is not just
small clubs that are experiencing difficulty
putting a typical structure at the Board level
in place. It is also a problem that plagues
larger clubs. Thus, there are practices in
place, but it doesn’t seem as though they
can all be classified as “best” practices.
Timeline
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•
•
•
Introduction
Roundtable Discussions
Sharing
Conclusion
– Takeaway sheets
5 minutes
80 minutes
25 minutes
5 minutes
Let’s begin
In your Roundtable Discussion consider the
following:
• What has worked for you
• What hasn’t worked
• What resources would be useful for you to
optimize your alternate structure
Table 1
Notetaker:
Table 2
Notetaker:
Table 3
Notetaker:
Table 4
Notetaker:
Table 5
Notetaker:
Table 6
Notetaker:
Table 7
Notetaker:
Table 8
Notetaker:
HELP FIND A PLACE FOR EACH MEMBER TO
SUPPORT YOUR CLUB IN SOME WAY
Your club is every member’s responsibility.
Good Governance
Understand the Role of your Executive
a. Develop an Executive Manual that
outlines everyone’s responsibilities
b. Educate Board Members on their duties
c. Plan for Succession
d. Match person to position
******Introduction******
Governance determines
• who has power
• who makes decisions
• how other players make their voice heard
• how you account for your activities and
decisions
• Ultimately, the application of good
governance serves to realize
organizational and societal goals.
Fiscal Responsibilities
a. Budget
b. Cheques & Signing Authority
c. Transparency & Accountability
d. Financial Policies
Club Activities
a. General Meeting
b. Annual General Meeting
c. Fundraising
d. Special Events
e. Interest Groups
f. Other
Ideas for Discussion with your Executive
How do you identify, motivate and recruit leaders
within your club? Can you try something new?
Does your club ensure there is training and mentoring
for new executive members? If so… How?
Ideas for Discussion with your Executive
An effective group includes many leaders each
contributing special skills towards achieving club goals.
Do you recognize the efforts of each person who takes
on an executive role? Are there enough sincere thank
yous?
An effective president/executive enables every member
to reach her potential.
Essential Jobs
Nice Additions