Race Day Task List
Event: Peter Bristow Long Course
Date:
Location
Contact person for Club hosting event
Venue booked (confirm with Chris Wood 8242 2440)
Aquatic Reserve - Bower Road, West Lakes
John Holland DBSA
Race Entry Form & Race program contact person
Race format
Volunteer Co-ordinator
EQUIPMENT
Number of dragon boats required
Prepare & launch 2 newer dragon boats (heads, tails, flags,
Yes
John Holland
IDBF race plans
Rick French - [email protected]
8 new boats (only have 8 at Aquatic)
bailers, sweep oar, drumsticks, seats, boat numbers)
By 4:30pm for a special ceremony – WWs, SADA
Prepare & launch 6 newer dragon boats (heads, tails, flags,
By 5:30pm for event start at 5:45pm – ALL CLUBS
bailers, sweep oar, drumsticks, seats, boat numbers)
Check and empty bilges on all boats prior to race days
Wash & store 8 dragon boats (heads, tails, flags, bailers etc)
Electricity supply
DBSA Trailer – move to Judges Tent / and return
DBSA trestle table (x 2) – set-up in Judges Tent
PA Speakers - set-up & pack-up
Timing equipment & PA amplifier, DBSA banners & flags –
in DBSA gear trailer
Megaphone, airhorns, start gun, stop watches – in DBSA
gear trailer
Ammunition for Starters Gun - In DBSA trailer at West
Lakes boatshed. Check there is sufficient
ammunition (contact John Holland 0412 356 616
Final Race Program – Email to person entering the
program into the computer
Computer to be taken to course
2-Way Radios
DBSA walkie-talkies
Clubs who launch the boats
Clubs who launch the boats
At site
Only required if Jen advised otherwise stopwatches
Only required if Jen advised otherwise stopwatches
N/A
N/A
Megaphone, 2 way radios and hooter - DBSA
N/A
[email protected]
N/A
Clubs to bring their own. Radios will be available for hire.
On charge already
Buoyancy Vests & DBSA paddles - Are available in
DBSA Boat shed
COURSE- set up & dismantle
500m start line
Positioning and subsequent removal of star dropper and
poly pipe next to marker on 500m line.
500m drummers’ toggle
200m start line
200m drummers’ toggle
Start Line / Finish line
Placement of star-droppers in sand (numbers 1-6)
Clean shed / showers / toilets
Supply toilet paper
Erect banner- at entrance displaying dragon boat event being held
Organising Club to arrange for a copy of the race results
to be uploaded to the USB drive (which is with the
recording equipment) and email to
[email protected] for uploading to website
ASAP after regatta concludes.
81894096
As required.
N/A
N/A
N/A
N/A
N/A
Black Dragons
N/A
ASA
ASA
Waiwilta
15/9/16
TENTS
Judges tent set-up & dismantle
Tent in DBSA gear trailer
Social/corporate tents – if required
Club tents
Starter’s Shade Tent
Tent signs
Trophies as required
eg: Around the Island Race, Australia Day Trophy -bring
to the West Lakes on the day – clean & engraved
PERSONNEL
DBSA Umpire’s Boat – to drive on the day
DBSA Umpire’s Boat – to/from the venue
Starter / Aligner
Assistant Starter / Aligner
Flag Dropper
Course Umpire
Chief Time Keeper
Camera Operator / Time Keeper
Assistant Camera Operator / Time Keeper
Chief Boat Marshall
Assistant Boat Marshalls
No. of extra volunteers required
Announcer
Registration Assistant
Parking Monitor
Chief Official
MISCELLANEOUS
Champagne / wines for Trophies
Club organising race day to check with Bureau of Meteorology
the night prior if unfavourable conditions expected, and if so
email RC delegates that meeting will be held at 7.30am the
next day to review weather conditions.
Risk Management Plan
Catering
Advice to neighbours of event
Boat license required
Boat certificate required
Copy of insurance for event
Advise Canoe SA, SARA and MV Princess of this event
 Council exclusion zone - remind everyone
N/A
N/A
Clubs are responsible
N/A
N/A
Waiwilta and Black Dragons to return
N/A
N/A
DBSA to arrange
N/A
N/A
N/A
N/A
8 x stop watch timers – 1 x each Club
N/A
N/A
N/A
N/A
N/A
N/A
N/A
DBSA
N/A
DBSA
DBSA
Adelaide Sea Dragons - BBQ
N/A
N/A
N/A
N/A
John Holland
Note picture over page*
Please identify Task List with N/A (Not Applicable) if item is not required.
81894096
15/9/16
Introducing an exclusion zone from the property boundaries for events as shown below (20 metres from
residents’ property).
81894096
15/9/16