Coalition Capacity Building
National Community Anti-Drug
Coalition Institute
Building
Coalition
Capacity
May 14, 2014
National Community Anti-Drug
Coalition Institute
Why Coalitions?
Why the Strategic Prevention Framework?
National Community Anti-Drug
Coalition Institute
Coalitions Work!
Alcohol
Marijuana
Tobacco
Tobacco Use
Marijuana Use
Alcohol Use
60.0%
35.0%
30.0%
2
R = 0.9611
50.0%
25.0%
40.0%
20.0%
30.0%
R2 = 0.8258
20.0%
15.0%
10.0%
R2 = 0.9281
5.0%
0.0%
0.0%
2000
2000
2001
2002
2003
2004
2005
2006
2007
2001
2002
2003
2008
Mean YRBS
Poly. (Mean YRBS)
Poly. (Mean DFC)
2004
2005
2006
2007
2008
2000
2001
2002
2003
Mean DFC
Mean YRBS
Poly. (Mean YRBS)
2004
2005
2006
2007
2008
Year
Year
Year
Mean DFC
15.0%
10.0%
R2 = 0.9635
0.0%
20.0%
R2 = 0.8987
5.0%
10.0%
25.0%
P ercen t u sin g
P e r c e n t u s in g
Percent using
R2 = 0.99
30.0%
Poly. (Mean DFC)
Mean DFC
Mean YRBS
Poly. (Mean YRBS)
Poly. (Mean DFC)
Source: Office of National Drug Control Strategies (2009)
1
Coalition Capacity Building
National Community Anti-Drug
Coalition Institute
Role of a Coalition in Achieving
Community-level Change
Address conditions &
settings in the community
Impact a Defined
Community
Engage All Sectors of
the Community
Achieve Positive
Outcomes
Promote Comprehensive
Strategies
National Community Anti-Drug
Coalition Institute
Capacity Building: Form Follows Function
Membership Organization Leadership
National Community Anti-Drug
Coalition Institute
Coalition Capacity
Building coalition capacity involves:
• Membership
• Organization
• Leadership
2
Coalition Capacity Building
National Community Anti-Drug
Coalition Institute
Coalition Capacity—Membership
Targeted Recruitment and
Engagement
• Id
Identify
if and
d engage existing
i i
coalitions & initiatives
• Recruit members to achieve
specific tasks (work) to be
accomplished by the coalition.
National Community Anti-Drug
Coalition Institute
Engage Existing Coalitions & Initiatives
Find out what other coalitions and initiatives
address ATOD, health, safety family and
yyouth issues:
•
What other efforts address substance
abuse and related issues?
•
What other organizations have similar
goals, vision, mission, objectives and/or
strategies?
National Community Anti-Drug
Coalition Institute
Identify Community Sectors
Determine what sectors are needed.
DFC requires 12 sectors:
- Youth
- Youth Serving Organizations
- Parent
- Religious / Fraternal Orgs.
- Business
- Civic / Volunteer Groups
- Media
- Healthcare Professionals
- Schools
- Law Enforcement
- Government
- Others involved in ATOD
3
Coalition Capacity Building
National Community Anti-Drug
Coalition Institute
Engaging Sector Representatives
Sector Representatives:
 Provide the “sector perspective” in discussions
 Engage other sector leaders (e.g. heads of organizations,
informal leaders)
 Serve as peer leaders /spokesperson to other organizations
in the sector
 Recruit others in the sector to engage in coalition efforts
National Community Anti-Drug
Coalition Institute
Target Individuals & Organizations to
“Do the Work!”
1.
Prioritize individuals and organizations to be recruited.
2.
For each potential member, identify
–
How they can contribute?
–
Identify their WIFM – How they will benefit from
joining?
National Community Anti-Drug
Coalition Institute
Recruiting New Members
When preparing to ask an individual to join the coalition:
• Prepare talking points
• Identify
Id tif an “influencer”
“i fl
” to
t go
g with
ith you
• If possible - ask their boss first
• Clarify expectations & provide options for their involvement
• Describe the WIFM
• Anticipate their objections
4
Coalition Capacity Building
National Community Anti-Drug
Coalition Institute
Retaining Coalition Members
To keep people involved in the coalition:
• Clarify their role (e.g., Job Description, Memorandum of
Understanding (MOU) ?)
• Engage them immediately & appropriately (e.g., Subcommittee, Work Group, Key Leader Group)
• Share the coalition’s goals and successes
• Ensure their WIFM is fulfilled
• Celebrate and acknowledge their contributions
National Community Anti-Drug
Coalition Institute
Organizing for Success
Organization
Chart
Job
Descriptions
By - Laws
Decision
Making
Timelines
Memorandum of
Understanding (MOU)
National Community Anti-Drug
Coalition Institute
Organizational Structure
Organizational structure helps to define:
•
Roles for coalition leaders and members
•
Relationships among coalition members and staff
•
Responsibilities and duration of work groups
•
Reporting channels
•
Meeting content and frequency
•
Legal and fiscal lines of authority
5
Coalition Capacity Building
ABC Partnership for Prevention
Fiscal
Agent
Staff
Steering
Committee
Coalition
Law enforcement, health and human services, education, faith-based
organizations, government, businesses, media, civic/community
organizations, parents, youth
Peer
Work
Group
Availability
Work
Group
Parent
Work
Group
Data
Work
Group
ABC Community
National Community Anti-Drug
Coalition Institute
Decision Making & Responsibilities
Content
•
•
•
•
Vi i /Mi i
Vision/Mission
Strategic Planning
Logic Models
Prioritization of
strategies
• Schedule / Timelines
• Implementation of
specific initiatives
• Member recruiting
Organizational
Operational (Day to Day)
Staffing
St
ffi
Budget / Fiscal Mgt.
Office location
Board elections
Member recruiting
Leadership recruitment
& development
• Coalition Structure
• M
Meetings
ti
• Correspondence
• Coordination among
workgroups
• Grant reporting
• Logistics / Supplies
• Website / social media
•
•
•
•
•
•
National Community Anti-Drug
Coalition Institute
Planning and Timelines
•
Planning and timelines help to clarify:
•
Scheduling and timing of efforts
•
Distribution of the work
•
Allocation of resources
•
Prioritization of efforts
•
Accountability
6
Coalition Capacity Building
National Community Anti-Drug
Coalition Institute
Roles and Responsibilities
Clarify the roles and responsibilities for:
•
Chair / Co-Chair /Steering Committee
•
Coalition Members
•
Work Groups/Sub-committees
•
Fiscal Agent
•
Youth Leaders
•
Coalition Staff
By-Laws describe how the coalition operates to do the work.
National Community Anti-Drug
Coalition Institute
Enhancing Leadership
Youth Leadership - considerations:
• Leadership
L d hi opportunities
t iti mustt b
be reall and
d meaningful
i gf l
• Assess time and transportation requirements for youth
involvement
• Ensure sufficient staff support
• Be prepared to act on the youth input
• Provide appropriate recognition
National Community Anti-Drug
Coalition Institute
Coalition Staff Role
Coalition Staff SHOULD:
• Involve members in everything they do
• Match members skills to tasks
• Receive little or no credit for their hard work
Coalition Staff SHOULD NOT:
• Do it themselves because “it needs to get done”
• View members as “advisors” not “doers”
• Become the coalition “expert”
7
Coalition Capacity Building
National Community Anti-Drug
Coalition Institute
Capacity Building Summary
•
•
•
•
Clarify the “Work” to be Done
Targeted Recruiting of Coalition Members
Building A Strong Team
Clear Organization & Roles
Use the Coalition Capacity Worksheet to inform
your discussion
National Community Anti-Drug
Coalition Institute
Next Steps
23
National Community Anti-Drug
Coalition Institute
Resources
Dave Shavel
dshave@earthlink net 307-399-1259
[email protected]
307 399 1259
CADCA – Community Anti-Drug Coalitions of America
www.cadca.org
Help & Technical Assistance – Contact: Dr. Bill Geary
1-800-54CADCA x240
[email protected]
8
Community Initiatives Worksheet
Describe existing initiatives or coalitions that address health, community development, youth or family related issues.
Initiative
Vision/Mission
Goals/Projects
9
Funding
Source(s)
Key Partner Individuals/
Organizations
Coalition
Member?
Community Sector Worksheet
For each community sector listed below a) identify organizations or individuals who are currently
ACTIVE members of your coalition, and b) where there is no active membership, identify potential
organizations or individuals that could represent the sector.
Note: An individual or organization should only be listed one time.
Sector
Active Member
(Organization/Individual)
Businesses *
Child Care Providers
Civic / Volunteer
Groups *
Courts & Probation
Cultural Groups &
Organizations
Elementary &
Secondary Education *
Government *
Healthcare
Professionals *
Higher Education
Human & Social
Service Providers
Law Enforcement *
Media *
Parents *
Religious & Fraternal
Organizations *
Senior Citizens
Youth *
Youth Serving
Organizations *
Others involved in
ATOD *

DFC Required Sectors
10
Potential
Organization/Individuals
SAMPLE – Sector Representative Job Description
Sector Representative Job Description
Sector Representatives play a significant leadership role within the Coalition. Sector Representatives will promote their
Sector perspectives in efforts to develop and implement strategies to accomplish the vision and mission of the
Coalition..
Specific Responsibilities:








Represent their Sector at Coalition meetings
Serve as a Sector Representative on appropriate work groups
Meet with and engage Sector Leaders throughout the community
Participate as a Sector Representative of the Coalition (or identify others) at community events
Provide training and outreach to other members of the Sector in the community
Assist in Coalition efforts to develop communication tools targeting the Sector
Identify and recruit others from the Sector to participate in Coalition planning and implementation efforts
Participate in the identification and selection of a replacement Sector Representative
Time Commitment:



One- to three-year position
Eight to Twelve Coalition meetings per year (1 ½ to 2 hours per meeting)
and task force/action team meetings as needed
Personal Qualities:





Commitment to improving the health of Steele County residents
Knowledge of the County area and its people
Broad perspective in identifying and planning programs
Enthusiasm
Resourcefulness
Serving as a member of the coalition will provide you with the opportunities to:





Broaden your knowledge
Become a leader within your Sector
Gain new experiences and skills
Increase communication skills
Work with other community professionals
11
Coalition Resources Worksheet
For each skill listed below: 1) Determine whether the skills/resources are needed by the coalition at
this point in time, 2) Identify an organization or individual that may have the skill/resource or
currently provides the skill/resource, and 3) identify who can contact the organization or individual.
Skills/Resources
= Needed at this
Organization/Individual
time
Skills
Accounting
Child Care
Communications
Computer / Technology
Data Collection / Analysis
Evaluation
Event Planning
Filing / Office Work
Grant Writing
Graphic Design
Legal
Marketing/Advertising
Photography
Public Policy / Laws
Public Speaking
Strategic Planning
Training / Education
Web Design




















$ - Cash, In-Kind
Meeting Space
AV Equipment
Access to Volunteers
Tables/Chairs
Computer Equipment
Transportation










Resources
12
Contact?
Member Recruitment Worksheet
List each of the organizations/individuals to be recruited for the coalition. Specifically indicate how they will be involved in the coalition, what
benefits can accrue to them and their organization, and who will contact the individual/organization.
Organization
Individual
(If known)
Desired Involvement
(Role/Skills/Resources)
13
WIFM
To be contacted by:
1) Coalition Member
2) Other Influential person
SAMPLE TALKING POINTS
Script for invite to strategic planning event
We want approx. 40 people
Coalition will have 15 [about] in attendance, including us three;
We need 25 key people not just warm bodies

Inviting you to an important community event

SKCPP is hosting a community-wide substance abuse prevention strategic planning event on 9/26 from
4:00 to 8:00 PM at Peace Dale Library in the Peace Dale room on the lower level

Event will be professionally facilitated

Although, this event is open to the public we are seeking to get 40 people to attend, and due to your
position/influence/status in the community we would very much like you to participant in this very
important planning event for the SK community

SKCPP is in the second year of the Drug Free Communities grant, which brings almost $100,000 into the
community in over a five year period

Because of this federal funding, we are required to complete a community strategic plan in the prevention
of substance abuse/misuse/illegal use

Our goal in this four-hour window is to create the foundation of a three-year plan identifying prevention
strategies for SK, building on SK existing strengths and addressing the challenges

This is an opportunity for SKCPP coalition [the experts in SK] and key community people to create this
plan together

Prior to the event we will be either emailing you or sending information to help prepare the participants

Food will be served

Can we count on you to attend?

If declined ask: is there someone you can send to represent you? [We will not always use this question
because we do not want individuals without authority]
Developed by: South Kingstown Partnership for Prevention, Wakefield, RI
14
Coalition Membership Worksheet
Complete a form for each member of the coalition. Update the worksheet on an annual basis.
Name:
Contact Information (Address, Phone, Email):
Title / Role:
Organization Name / MOU?
Organization Contact Information (Address, Phone, Email, Website):
Skills/Resources/Connections:
Reasons for getting/staying involved in the coalition:
Current involvement with the coalition:
History of involvement with the coalition:
Involvement in other community-based organizations and efforts:
Other comments:
15
Decision Making & Responsibilities
Strategic






Vision/Mission
Strategic Planning
Logic Models
Prioritization of strategies
Schedule / Timelines
Implementation of specific
initiatives
 Member recruiting
Other:
Operational
Organizational






Staffing
Budget / Fiscal Mgt.
Office location
Board elections
Member recruiting
Leadership recruitment &
development
 Coalition Structure
 Meetings
 Correspondence
 Coordination among
workgroups
 Grant reporting
 Logistics / Supplies
 Website / social media
Other:
Other:
16
Sample Job Descriptions
Coalition Chair (Volunteer)
The Chair of the Steering Committee of the Coalition is a member of the Steering Committee that is selected by the
consensus of the Coalition Steering Committee during a scheduled meeting. The term of service of the Steering
Committee Chairperson is for one year.
General Duties:


Develops and approves Coalition and steering committee agendas
Directs periodic reviews and updating of the Strategic Plan

Presides over steering committee meetings

Participates in the recruitment of new Coalition and steering committee members

Develops and maintains positive community relations with Coalition members, community prevention and
treatment services providers, member communities, the Governor’s Office and other local, state and federal
agencies

Represents the Coalition before the media

Coordinates Coalition support for local, state, or federal grants
Coalition Vice Chair (Volunteer)
The Vice Chair of the Steering Committee of the Coalition is a member of the Steering Committee that is selected by
the consensus of the Coalition Steering Committee during a scheduled meeting. The term of service of the Steering
Committee Vice Chair is for one year. It is intended that after one year of service that the Vice Chair will then serve
for an additional year as the Chair of the Coalition Steering Committee.
General Duties:

Presides over meetings of the Coalition and committee when the Chair is absent

Participates in the recruitment of new Coalition and steering committee members

Develops and maintains positive community relations with Coalition members, community prevention and
treatment services providers, member communities, the Governor’s Office and other local, state and federal
agencies

May represent the Coalition before the media
17
Steering Committee Member
Steering Committee:
The Steering Committee directs the coalition’s work by prioritizing the substance abuse issues and community
conditions the coalition will address and determining the strategies the coalition will use.
Roles/Commitment:

Provide leadership and direction to the coalition

Attend a minimum of eight Steering Committee meetings including two strategic planning retreats per year,
for a one year term

Attend ABC coalition meetings regularly (at least 75%)

Serve on at least two sub-committees or ad-hoc committees dedicated to special projects over the course of
the two year term

Inform others about ABC’s mission and initiatives

Be informed about ABC’s mission, policies and procedures, bylaws, and strategic and action plans

Follow ABC policies, including those on advocacy, media communications, conflict of interest,
confidentiality and others as they arise.

Suggest possible nominees who can make significant contributions to the work of ABC (Steering Committee
will discuss nominations biannually).

Keep up-to-date on developments in the prevention field.

Assist ABC in carrying out its fiduciary responsibilities, such as reviewing the organization's annual financial
statements and proposed budgets

Assist with preparing and facilitating ABC meetings as needed
Time Commitment



Approximately three to six hours a month
Attends coalition meetings, subcommittee meetings as requested/needed, and major coalition events
At least a one year commitment
18
Coalition Member Job Description
Coalition Member Job Description
Members of the Coalition will develop and implement plans to accomplish the mission of the Coalition. This team
will identify, promote, and coordinate community-based programs that encourage healthy lifestyles for all County
Residents.
Specific Responsibilities:







Attend Coalition meetings.
Serve as a member of a task force and/or action team
Participate in the identification, selection, and promotion of innovative healthy lifestyle activities
Help assess community needs and identify existing resources
Develop plans of action to carry out the mission
Strive to coordinate programs and resources to maximize impact
Develop a mechanism for evaluating and monitoring the strategies
Time Commitment:



One- to three-year position
Eight to Twelve Coalition meetings per year (1 ½ to 2 hours per meeting)
and task force/action team meetings as needed
Personal Qualities:





Commitment to improving the health of Steele County residents
Knowledge of the Steele County area and its people
Broad perspective in identifying and planning programs
Enthusiasm
Resourcefulness
Serving as a member of the coalition will provide you with the opportunities to:




Broaden your knowledge
Gain new experiences and skills
Increase communication skills
Work with other community professionals
19
Rx Drug Abuse Work Group Job Description
Coalition Member Job Description
The Rx Drug Abuse Work Group operates as an “ad hoc” work group of the ABC Coalition. Members of the Rx Drug
Abuse Work Group will work together to develop and implement comprehensive plans to address the Rx Drug Abuse
problem in ABC County. The Rx Drug Abuse Work Group is composed of 5 – 10 individuals from the community
interested in addressing the Rx Drug Abuse issue. Specific sectors will be recruited to the Rx Drug Abuse Work
Group including: youth, parents, law enforcement, health care providers, education, treatment providers, government,
faith community, recovery community, and others.
Time Commitment
Members of the Rx Drug Abuse Work Group are asked to work together from April – September, 2012. The Rx Drug
Abuse Work Group will schedule meetings on an “as needed” basis depending on the specific tasks to be
accomplished. It is anticipated that the Rx Drug Abuse Work Group will meet at least once per month, or six times
over the six month period.
Specific Responsibilities





Attend Rx Drug Abuse Work Group meetings.
Participate in the planning process including assessment, planning, implementing and evaluation of prevention
strategies.
If appropriate, represent their organization and sector in the Rx Drug Abuse Work Group’s activities.
As appropriate, provide specific resources to support the Rx Drug Abuse Work Group’s efforts.
Engage and recruit community members to participate in the Work Group’s efforts
Personal Qualities




Commitment to improving the health of ABC County residents
Knowledge of the ABC County area and its people
Broad perspective in identifying and planning programs
Enthusiasm and resourcefulness
Serving as a member of the coalition will provide you with the opportunities to:





Broaden your knowledge of Rx Drug Abuse prevention strategies
Gain new experiences and skills
Increase communication skills while conducting outreach with coalition & community members
Network with “like-minded” individuals in the community
Participate in creating a “safe and healthy” community in ABC County
For more information, please contact:
20
Sample MOU between Coalition and Grantee/Legal Applicant
(From ONDCP DFC RFA)
This agreement between [Grantee/Legal Applicant] and [Coalition] shall be from [Date] until terminated by mutual
agreement:
RESPONSIBILITIES OF THE COALITION:
a. Set policy for and oversee its own programs including goals and objectives in alignment with the DFC Support
Program’s Terms and Conditions.
b. Select and direct staff and volunteers, set goals and objectives for contract employees, and negotiate and
approve contracts.
c. Create, approve, and follow its budget in compliance with DFC requirements.
d. Provide copies of all required documentation to the grantee/legal applicant as requested.
e. Reimburse grantee/legal applicant for any indirect or direct expenses incurred by the coalition with prior
approval of the grantee/legal applicant.
f. Be solely responsible for liabilities arising out of its program and its interaction with program participants.
RESPONSIBILITIES OF THE GRANTEE/LEGAL APPLICANT:
a. Provide the coalition staff with office space.
b. Compile financial reports on a mutually agreed upon schedule and provide to coalition.
c. Provide accounting services to prepare and distribute payroll, pay invoices, prepare and submit the appropriate
forms for employment, wages and payroll taxes on behalf of the coalition.
d. Negotiate and/or bid and approve contracts.
e. Maintain all records pertaining to costs and expenses to reflect costs of labor, materials, equipment, supplies,
services, and other costs and expenses when reimbursement is claimed or payment is made.
f. Obtain Workman's Compensation Insurance and liability coverage for the coalition’s employees.
[Grantee/Legal Applicant] and [Coalition] mutually agree to abide by all applicable federal and state antidiscrimination statutes, regulations, policies, and procedures. This agreement shall be subject to all applicable
provisions of state and federal law and regulations related to the delivery and funding of social service.
____________________________ ___________________________
Coalition Representative’s Name Grantee Representative’s Name
________________________________ ____________________________
Coalition Representative’s Signature Grantee Representative’s Signature
________________________ __/__/__ ____________________ __/__/__
Title Date Title Date
21
Coalition Coordinator
DESCRIPTION
The ABC Coalition is a grassroots coalition serving ABC County to implement community-level, evidence-based,
environmental strategies. The ABC is in need of a Coalition Coordinator to provide staff support and guidance to the
coalition, expand the coalition’s membership, build current member’s expertise, increase awareness of the coalition’s
presence in the community, and ensure compliance with appropriate funding requirements.
ESSENTIAL JOB FUNCTIONS
Build the coalition’s capacity by working with coalition members to:
 Ensure effective outreach is done in the community to recruit new members and community partners
 Conduct orientation with new members, and coordinate and/or conduct training for coalition members
 Collect and analyze local data to identify local problems
 Select and implement of evidence-based, environmental strategies
 Develop and implement of evaluation tools
 Develop a sustainability plan
Establish the coalition’s presence in the community through public relations efforts including:
 Development and distribution of ABC Coalition’s public relations materials: e-newsletters, brochures, flyers,
newspaper articles, Facebook, an annual report, and the coalition’s website
 Representation of the ABC Coalition at local community events and meetings
 Presentations in the community, as needed and assigned
Provide staff support to the ABC Coalition:
 Attend all coalition meetings
 Maintain all coalition records including: member database and mailing list, meeting announcements, meeting signin sheets, meeting minutes, monthly meeting calendar
 Complete and distribute a monthly one-page summary of all coalition meetings
 Provide a written and verbal monthly progress report to the Steering Committee
ABILITIES
 Ability to produce written materials that are articulate, accurate, and appropriate for a specific target audience
 Ability to work collaboratively and professionally with parents, youth, school personnel, local government, school
or community leaders, etc.
 Ability to speak comfortably and clearly to small and large groups of diverse ages and backgrounds
 Ability to work independently while multi-tasking and meeting deadlines
 Proficiency in Microsoft Outlook, Office, Excel, Powerpoint, and Publisher (or a similar design program)
 Bi-lingual, Spanish speaking preferred
EDUCATION & EXPERIENCE REQUIREMENTS:
Minimum of a Bachelor’s degree in health education, or a related field
Master’s in Health Education, Public Health, or Social Work preferred
EXPERIENCE REQUIREMENTS:
A minimum of 3 years community organizing, coalition building and / or ATOD prevention related experience
Knowledge of alcohol and other drug pharmacology, ATOD prevention and coalition building practices
Graphic design, web design, or other art mediums preferred
This position is 30 hours/week, with health benefits. Position requires a flexible work schedule including evening
hours and, occasionally, weekends. A car is required.
Please send cover letter and resume to:
22
ABC Coalition - By-laws
Article I – Name
Article II – Vision & Mission
Article III – Membership
A. Membership Responsibilities
B. Active/Inactive Membership
C. Voting
Article IV –Executive Committee
A.
B.
C.
D.
E.
F:
Overall Responsibilities
Chair
Vice Chair
Secretary
Members at Large
Staff
Article V – Committees
A. Executive Committees
B. Standing Committees
C. Ad Hoc Committees
Article VI – Meetings
Article VII - Financial Administration
A. Fiscal Agent
B. Staff
C. Contributions
D. Liability
Article VIII - Decision-making processes
Article IX - Conflict of Interest
Article X – Amendments
Article XI – Non Discrimination
23
Defining Youth Roles Within the Coalition
Use the following worksheet to define opportunities for youth involvement within your coalition. Once the role is identified be sure to outline the
skills youth will need to succeed within that role, the resources the coalition has to support youth in the role and systems or groups within the
community where you can recruit youth to fill that role.
Opportunities for Youth
Involvement
Youth on Adult-led Boards or
Committees
Youth-led boards and committees
with adult support
Youth as decision makers.
Strategy/
Task
Youth
Role
Youth as planners.
Youth as resources.
Youth service projects.
Youth as speakers/ communicators
Youth as serving as trainers
Youth serving as grant makers
Youth serving as facilitators.
24
Skills and Support
Needed
Who to
Recruit
Coalition Capacity Building Checklist
Coalition:
Yes! Sort of
No!
????
General Content Knowledge


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Building Coalition Membership
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Organizing the Coalitions
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Enhancing Coalition Leadership
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Fostering Cultural Competence
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Planning for Capacity Building
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Criteria
Coalition leaders/members/staff are familiar with the SPF & related topics.
Coalition leaders/members/staff have reviewed CADCA’s Capacity Primer.
Coalition leaders/members/staff have been trained in capacity building.
The coalition identifies other community efforts to address ATOD & health.
The coalition regularly assesses skills and resources needed.
New members are pro-actively recruited, oriented and trained
On-going efforts are made to engage and retain coalition members.
The roles of coalition members, committees and work groups are defined.
Members agree on the expectations for active membership
The coalition uses tools as appropriate:
- Organization Chart
- Job Descriptions
- By-laws
- Meeting protocols
- Memorandum of Understanding (MOU)
- Decision making procedures
- Conflict resolution processes
Meetings held regularly with agenda & minutes distributed before & after.
E-mail lists, on-line groups, blogs keep information flowing
The coalition conducts regular “listening” sessions with the community
Responsibility for fiscal accounting, 501(c)(3) status, insurance etc. is clear
Coalition leaders have been identified
Coalition leaders are clear about their roles and responsibilities
Coalition leaders actively fill their roles and responsibilities
Training and recognition are provided to coalition leaders (and others)
Champions have been identified and are used effectively
Coalition members/staff are representative of the target populations.
Published materials and curricula are reviewed by and are relevant to the target
populations.
The coalition takes into account the language, culture and socio-economics of the
target populations in all its activities and publications.
The coalition has developed a culturally appropriate outreach plan
Coalition members/staff have been trained to be culturally competent.
Sufficient time and resources have been set aside for the planning effort.
Specific individuals have been identified to lead the planning effort.
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