Consent form: photography, video and PR
Parent/guardian: please complete the following form to indicate whether or
not you consent to your child's images (photographs and videos) being used
for different purposes and whether or not you would be happy to share your
child's experiences. You can ask to see images we have of your child. You
may withdraw your consent at any time by writing to us.
Section 1: Child and parent/guardian details
1. Child's name (block capitals):
2. Child's date of birth:
3. Name or parent or legal guardian:
Section 2: Consent for image use
4. Please indicate your consent for photos and videos of your child named
above to be used for the duration of their time at RNIB Three Spires
Academy and for images you as a parent/guardian might take
(please state yes or no against items in the list below):
Type of use
 Within school for educational assessment, displays and as
evidence of achievement.
 As part of college work by visiting students.
 RNIB publications and websites, including social media and
marketing materials.
 External media, ie newspapers, magazines and other
organisations' websites or publications.
 If yes to external media above: unless your child is part of a
large group, it is likely that local or national newspapers will
require your child's full name before the picture is printed. Do
you agree to your child's name being used alongside their
image?
 Do you agree that any photographic or video images you as a
parent/guardian might take at school events will not be used
inappropriately?
Yes or no
RNIB Three Spires Academy – Specialist Learning
Academy sponsor: RNIB Specialist Learning Trust, registered company number
8478985
Section 3: Sharing your stories/experiences (PR)
Yes or no
5. Would you be willing to act as a case study and share yours
and your child's experiences or stories to help others
understand why RNIB Three Spires Academy is important?
(We will always consult with you before publishing.)
6. If yes, please indicate where you would be happy for this
information to appear in the list below:
 As part of college work by visiting students.
 RNIB publications and website, including marketing and
fundraising materials.
 External media, e.g. newspapers, radio stations, websites.
 Speaking at events or functions.
Section 4: Consent
7. Comments/exceptions:
8. Parent/guardian signature:
9. Date:
Thank you. Please return your completed form to:
RNIB Three Spires Academy
Kingsbury Road
Coundon
Coventry
CV6 1PJ
Tel 024 7659 4952
Fax 024 7659 3798
Email [email protected]
If you have any queries please contact Liz Thomson, Marketing and
Communications Manager at RNIB Pears Centre for Specialist Learning on
tel 024 7636 9500 or email [email protected].
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Photography, video and PR: our commitment
We have provided the information below so that you are clear about how your
child's image will be used, what you can do if you want to find out more about
how they are being used, or if you want to complain about the use of your
child's image or story.
Recording images
Photography or filming will only take place with the permission of the
Headteacher and under appropriate supervision. Children will only be named
if there is a particular reason to do so, in line with consent given, and home
addresses will never be given out.
If you wish to attend school events and functions and take photos or videos of
your and other people's children, please be sensitive to other people and try
not to interrupt or disrupt concerts, performances and events. Please also
ensure that you have agreed to appropriate use in section 2 on the consent
form.
Image and story use
We will use your child's image and story only in line with your agreement as
per this consent form. Images that might cause embarrassment or distress
will not be used. If we would like to use your child's image or story in a way
that is not clearly covered by this form, we will contact you to get specific
permission to do this.
Lifespan
We will only use your child's images or story in materials we are producing for
the duration of your child's time at RNIB Three Spires Academy. With printed
materials however it is possible that some of these will be in the public
domain after this lifespan expires. If we would like to use the images or story
in anything that has a significantly longer lifespan, we would ask you for
specific permission. If we are using the photographs on our website, they will
not be used after expiry of this permission.
Images of children for promotional purposes
Wherever possible we encourage parents and carers to talk to their children
about the fact that we are might use these photographs to promote the work
of RNIB and our partner charities and how proud we are of the fact that we
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are able to do this. We want to involve children and young people as much as
possible in the decisions we make about how to use these photographs.
Checking how images have been used
The photographs we take will be stored so they can only be accessed by the
teams who will be using them. We will log every use of the images and if you
want to know the details of how they have been used you can contact us at
[email protected] or by calling 024 7636 9500 and asking to talk to our
marketing team.
Withdrawing permission
If you would like us to stop using images or stories then please contact us at
[email protected] or call 024 7636 9500 and ask for our marketing
team.
Concerns
We take all concerns about how photographs have been used very seriously.
If you are unhappy about anything and would like to raise a concern with us
please email [email protected] or call the marketing team on 024 7636
9500. We will investigate your concern and agree a way forward with you to
address your concerns.
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