INDIVIDUAL CONSULTANT PROCUREMENT
NOTICE
For Individual Consultant
Re- advertised: National Consultancy for Public Involvement
Baseline Study Date of issue: 12.8.2014
POST TITLE:
National Consultancy for Public Involvement Baseline Study
AGENCY/PROJECT NAME:
UNDP Lao PDR, Poverty Environment Initiative (PEI) Programme Phase
2, Component 3
Environmental and Social Impact Assessment Department of
Ministry of Natural Resources and Environment, Vientiane
Municipality, Lao PDR and able to travel to other provinces.
4 months (full time), standard Government of Lao working conditions
(including, 8:00 am – 4:30 pm, 5 days a week)
ASAP
PLACE OF ASSIGNMENT:
DURATION OF ASSIGNMENT:
STARTING DATE
DEADLINE FOR SUBMISSION OF
PROPOSALS
14 October 2014 (Re- Advertised)
Background
Since 2009 PEI has assisted DESIA by contributing to the development of financial management procedures, general
technical guidelines such as IEE/EIA report writing guidelines, IEE/EIA reviewing and monitoring procedural guidelines,
and capacity building. Phase II of PEI that commenced in 2012 continues to support DESIA to improve effectiveness of
ESIA system, particularly for the agriculture and forestry plantation sector, as a safeguard for sustainable and climate-resilient
development. One of the focus areas of the PEI-Output 3 work is to improve the process of public involvement in EIA
process. In 2013, PEI has trained around 170 representatives of environmental authorities, mass organizations and a few
NGOs from 11 provinces in applying Public Involvement (PI) Guidelines in EIA process.
The PEI DESIA (Output 3) aims to hire a full-time six months National Consultant to conduct PI baseline study and deliver
training on PI to DESIA staff with the aim to support:
(1) the revision of the current PI Guideline in the IEE/EIA Process;
(2) identification of priority areas and activities for further awareness raising and capacity development in effective
public involvement in EIA, supported by both MONRE DESIA and PEI;
(3) identification of the criteria and indicators for monitoring and evaluation of the PI capacity development efforts
supported by DESIA, MONRE; and
(4) setting the reference starting point for monitoring and evaluating the results and effectiveness of PI capacity
development efforts supported by DESIA, MONRE.
The Local Consultant will be located within DESIA for the duration of his/her contract with travel to selected provinces.
Scope of work and Responsibility
This is a full-time six month consultancy service. Under supervision of the Director of DESIA, Project Manager, PEI
Technical Advisors (TAs) and in cooperation with the selected DESIA staff, the Local Consultant will perform the following
tasks:
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Desk review of documents related to Lao legal and institutional context for PI (PI Guideline and other related
documents (EIA / IEE Ministerial Instructions), , as well as international practices in applying PI in EIA process;
Suggesting criteria and indicators for monitoring and evaluation of PI in EIA results and effectiveness (based on the
principles of good practice PI);
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Lead on supporting the preparation and presenting the research design of the PI study to DESIA. This would entail
identifying the scope of the study include but not exhaustive the: types (sectors and investors: domestic, foreign);
the number of investment projects for representative samples; focus areas; aspects of PI in EIA and etc;
Work closely with DESIA, PEI TAs and PEI-ESIA international expert in preparing questionnaires targeting key
stakeholders (project owner, environment authorities at all levels, (affected) public representatives including a wide
range of villagers, line ministries, mass organizations and NGOs;
Field visits and conduct the study;
Drafting the baseline study report;
Consulting with key stakeholders;
Development of the final study including revised (if needed) criteria / indicators of PI in EIA monitoring and
evaluation;
Presentation of the study results to key stakeholders (final workshop / presentation);
Designing and delivering one or two days training on PI to DESIA staff.
Other duties as required.
The Local Consultant will closely cooperate and consult with select staff from the DESIA, Center for Information and Public
Relation.
Expected Results and Deliverables
The consultant would be required to deliver the following outputs:
1) Framework to conduct and complete this consultancy service that approved by DESIA.
2) Final approved version of PI baseline study that includes criteria and indicators for defining the level of PI in
investment approvals and management and providing clear recommendations to the GoL on how to improve PI;
3) Customized training to DESIA staff on PI, based on the results of the baseline study. A one to two day training
event should be organized.
Experience and qualification requirements:
1.
Degree of expertise and qualification
A. Academic Qualifications:
 Graduate/post graduate from any subject related to the environmental and social sciences, natural resources,
international/national relations, and other related fields;
B. Years of experience:
 At least 6 years and extensive experience in public involvement, environmental and social impact assessment,
and environmental policy and management;
 At least 5 year experience in conducting training, baseline study related to public involvement and
environmental policy;
C. Competencies:
 Extensive knowledge of project cycle management
 Strong interpersonal skills with ability to establish and maintain effective work relationships with people of
different national and cultural backgrounds;
 Proven knowledge of, and experience working with ESIAs and with investment management;
 Experience working with international organizations;
 Proven excellent coordination skills, with ability to work under pressure and handle multiple activities;
 Knowledge of UNEP, UNDP and the UN system, including the UN common country programming process is
an advantage;
 Ability to travel on demand;
 Full computer literacy
D. Languages:
 Fluency in spoken and written English is essential;
Requirements for submission of proposals:
All interested and qualified candidates should apply on-line using the following links:

UNDP Lao PDR Country Office website at http://www.la.undp.org/content/lao_pdr/en/home/operations/jobs/ or

UNDP Jobs at http://jobs.undp.org/cj_view_jobs.cfm.
In order to make submission please read the attached relevant documents which are also avalable on our web-site
at http://www.la.undp.org/content/lao_pdr/en/home/operations/jobs/:

TOR (Annex I);

Individual Contract & General Terms and Conditions (Annex II);

Offeror’s Letter to UNDP (Annex III);

Reimbursable Loan Agreement (for a consultant assigned by a firm) & General Conditions (Annex IV).
Documents to be included when submitting the proposals:
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
Technical Proposal as per Annex III “Offeror’s Letter to UNDP”

Explaining why you are the most suitable for the work;

Providing a brief methodology on how they will approach and conduct the work including the work schedule for
the delivery of outputs/deliverable;

CV including past experience in similar project and contact reference of at least 3 references for whom you have
rendered preferably the similar service.
Financial proposal:

Detailed financial proposal: Lump sum offer with clear cost breakdown against each deliverable.
Note: The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable
(qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire
contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the
requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum
amount (including travel, per diems, and number of anticipated working days). All envisaged travel costs must be included
in the financial proposal. UNDP accept travel costs not exceeding of an economy class air ticket.
Instructions for on-line submissions:

Step 1: Please prepare all required documents electronically;

Step 2: Combine all documents in ONE SINGLE FILE (preferably in PDF however Word format can be also
accepted) and upload to the UNDP Jobs using the links above;

Step 3: After that you will receive an auto reply from the UNDP jobs if your offer is received successfully.
Incomplete proposals or proposals received after the deadline will be rejected.
Please kindly refer to the Terms of Reference Annex I for detailed information on:
Project’s background
Scope of work and Responsibilities
Timeframe for the work
Deliverables
Requirements for Experience and Qualifications
Competencies
Functional competencies:
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Shares knowledge and experience.
Plan and prioritizes work activities to meet organizational goals.
Builds and sustains relationships with key stakeholder groups and project team.
Conceptualizes and analyzes problems to identify key issues, underlying problems, and how they relate.
Demonstrates excellent and effective written and oral communication skills
Demonstrate respect to knowledge and culture and religion in a multidisciplinary working environment.
Applies the required depth and breadth of knowledge and expertise to meet job demands.
Uses information technology effectively as a tools and resource
Demonstrated flexibility and adaptability in taking on this type of consultancy.
Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;

Promotes the vision, mission, and strategic goals of UNDP;

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

Treats all people fairly without favoritism;

Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment
Evaluation of Proposals:
Individual consultants will be evaluated based on the cumulative analysis methodology.
Evaluation of proposals and award criteria:
Criteria
Technical criteria
a. Education / background
Master in environmental and social sciences, natural resources,
international/national relations, and other related fields
b. Skills and experience of a consultant
At least 6 years and extensive experience in public involvement, environmental
and social impact assessment, and environmental policy and management;
At least 5 year experience in conducting training, baseline study related to public
involvement and environmental policy;
Proven knowledge of, and experience working with ESIAs and with investment
management;
c. Interview
d. Proposed work plan and approach to carry out the assignment
- All aspects of the ToR have been addressed in sufficient detail.
- Implementation schedule.
- Quality assurance measures.
Financial
Total points obtainable
Weigh
0.7
0.1
Max Points
70
10
20
0.20
0.20
20
20
0.30
1.0
30
100
Cumulative analysis: The award of the contract will be made to a consultant who offer has been evaluated and determined as:
a. responsive/compliant/acceptable, and
b. Having received the highest score out of a pre-determined set of weighted technical and financial criteria:
* Technical Criteria weight; [0.7]
* Financial Criteria weight; [0.3]
Only a consultant obtaining a minimum of 50 points in the technical rating would be considered for the financial evaluation.
Note: Any request for clarification must be sent in writing to the following e-mail: [email protected]
UNDP Lao PDR will respond in writing by standard electronic mail and will send written copies of the response, including an
explanation of the query without identifying the source of inquiry, to all consultants.
The copies of the response will be also placed on our web-site at:
http://www.la.undp.org/content/lao_pdr/en/home/operations/jobs/ and linked to the current Procurement Notice.
All interested candidates are encouraged to visit the above web-site for updates.
Please note that only short-listed candidates will be notified.
Qualified female candidates are strongly encouraged to apply.
For more detailed information about UNDP Lao PDR please visit our website at
http://www.la.undp.org/lao_pdr/en/home.html