Reading Symphony
Youth Orchestra
ITALY 2007
Agenda: May 19, 2007












Payments
Outstanding paperwork
Itinerary updates
Flight changes
Ground transportation details
Pre departure Rehearsals
Housing
Bus list for touring groups
Shirts
Instruments
Travel tips
Contact information
Invoices & Payments
 Armin Surti
 David Setley
 Short history of pricing
 Transfer fees
 Value of US Dollar vs. Euro and its impact
Exchange rate
July, 2006 – Initial Plans were being formed
US to Euro Exchange Rate 1.2482
Fall 2006 – RSYO Season Begins
US to Euro Exchange Rate 1.2515
January 2007
US to Euro Exchange Rate 1.2921
February 2007
US to Euro Exchange Rate 1.3211
March 2007
US to Euro Exchange Rate 1.3293
April 2007 : Final Payment to UK Due
US to Euro Exchange Rate 1.3695
May 2007
US to Euro Exchange Rate 1.3574
What it Means to Us
 Base Rate (students) 1185 Euros
 In July 2006 = $1479.00
 In April 2007 = $1623.00
 Difference = $ 144.00
 Initial Airfare Quote
 July 2006
= $1100.00
 Final Airfare = $1225.00
 Difference = $125.00
Outstanding paperwork &
info
 Passports (keep a copy in your
luggage)
 Medical forms
 Dietary requirements
 Diabetic or Serious food allergies
 Vegetarian
Itinerary Updates
 Already posted
 Quick review
Flight Changes
 Outbound (Departures)
 Flight Group B, C, and D
 BA #116 – 8:01 PM
 Flight Group E
 BA#114 – 8:30 PM
 Flight Group A
 BA#182 – 10:30 PM
Flight Changes
 Inbound (Arrivals)
 Flight Group B and D
 BA #177 – 4:10 PM
 Flight Group C and E
 BA#115 – 6:45 PM
 Flight Group A
 BA#179 – 8:45 PM
Ground Transportation
 Berkshire Mall
 Sears Automotive lot
 Bieber Bus Co.
 Departure
 Flights Groups B, C, D, and E
 2:00 PM. Friday, June 22, 2007
 Flight Group A
 4:30 PM. Friday, June 22, 2007
Ground Transportation
 Berkshire Mall
 Sears Automotive lot
 Bieber Bus Co.
 Return
 Flights Groups B, C, D, and E
 10 PM. Tuesday, July 3, 2007
 Flight Group A
 12 Midnight. Tuesday, July 3, 2007
Pre-Departure Rehearsals
 Twin Valley High School
 Saturday, June 9 9:00 am- 12:00 noon
 Tuesday, June 19 9:00am-12:00 noon
LUNCH
1:00pm-4:00pm
 Wednesday, June 20 9:00am-12:00 noon
LUNCH
1:00pm-4:00pm
 Thursday, June 21
9:00am-12:00noon
POSSIBLE PRE TRIP CONCERT
Housing Lists
Touring bus lists
Shirts
 Samples available today for sizing
 Need your size today!
 Traditional Polos
 Burgundy- will be embroidered with RSYO Italy Tour
2007 and Italian Flag
 Men’s sizes
 May be ordered by men or women if traditional style
is preferred
 Women’s styles
 EXTRA SHIRTS $15/EACH check to RSYO
Parent Association
Instruments
 Transport
 Via Penske Truck to/from airport
 Packing
 Instruments will be packed immediately
following the final pre-tour rehearsal
Contact information
 Modified phone tree if needed for late
arrivals or other significant changes
 Mike Norris will be state-side contact
 The Setleys will have an international
chip in their phone
 All students will be provide with a wallet
card with pertinent information and
contacts
Travel Tips and Updates
 Pack lightly!! Maximum of 51 lbs.
 Weigh your contents and reduce as
necessary
 Remember that you need to leave room
for souvenirs
 Travel knits and cotton are lightweight
and easily washable in the hotel room
 Remember any liquids over 3 ounces
must be packed in checked luggage
 You will need a QUART sized bag for your
carry on cosmetics, meds, etc…. Cannot
be larger!- no water bottles
 Fyi.. European hotels do not usually
provide washcloths. We suggest
purchasing a pack of cheap washcloths
at Walmart, Target, etc and leaving them
behind
 1 carry on/person allowed
 This is additional for students with small
instruments such as violins
 Suggest that flutes and other small
instruments be packed in checked luggage
 Snacks: OK to pack p-butter crackers,
granola bars, etc in checked luggage for
longer days… must be non-perishable
Publicity for tour in Italy
 Check it out!!!
 Fyi… travel posters for tour in Italy
http://www.asiago.to/news.php?idEvento
=600
Behavior and
Expectations (handbook)
 Rules to be shared with students
 Dress code
 Travel
 Touring
 Concerts
 Drinking age
 Please help make this a positive experience by
talking to your son/daughter ahead of time
Keep an eye on the
website
Download
handbook &
read it
Student &
chaperone
meetings to
follow
QUESTIONS??