Section 1
Daily Attendance Procedures
Section 2
period Attendance Procedures
Section 3
Hourly Attendance Procedures
Section 4
Independent Study Procedures and Forms
Section 5
Home & Hospital Attendance and Forms
Section 6
Adult Education Attendance Procedures
Lindsay Unified School District
Daily Attendance Procedures
Daily Procedures:
Regular Teachers
1. Starts ABI, login and select a class (if one does not come up automatically.)
2. Acknowledge adds or drops students BEFORE taking attendance.
3. To activate the attendance menu click on any student in the seating chart so a
red highlight is around the box.
4. Select “Take Attendance” on the class menu.
5. Click on student name that is absence until the desired absence reason appears
if known, if not select unverified.
Substitutes Teachers
1. Picks up the class roster from the Attendance Clerk
2. The Substitute Teachers then takes attendance on this form
3. The class roster is then returned (completed) to the Attendance Clerk.
Attendance Clerk
1. Attendance Clerk records the attendance reported on the class roster in the
attendance program.
2. Attendance Clerk prints “Missing ABI Attendance” report .
3. This will verify that all teachers have taken attendance. If they have not, the
Attendance Clerk will call and remind teachers to take attendance.
4. Attendance Clerk will rerun “Missing ABI Attendance to verify that attendance
has been taken.
5. Attendance Clerk then prints the “Daily Absence Lists”, making sure that the
Phone Log box is checked.
6. Attendance Clerk use report as the phone log used when verifying absences.
7. Verification information is recorded directly on the Absence List form. Notes are
attached to the form and filed by date.
8. Attendance Clerk updates the student’s attendance record with the correct absence
reason as recorded on the Absence List Form.
Weekly:
1. Attendance Clerk prints a weekly Class Attendance Summary Report and gives to
the teacher.
Absence Codes
2. Teachers verify attendance recorded, making corrections if needed.
3. The teacher should then sign and date the Weekly Attendance and return to the
Attendance Clerk.
4. If a Substitute teacher was used during the week, the Class Roster should be
attached to the weekly attendance so the regular teacher can review the attendance
that was taken in his or hers absence.
5. Attendance Clerk will update student’s attendance record if needed and file in
date order.
Monthly:
1. Attendance Clerk double checks all absences and tardies to make sure they have
been verified.
2. Attendance Clerks print AERIES Attendance Audit Listing to correct any Audit
issues.
3. Attendance Clerk prints the following reports:
a. Attendance Audit Listing
b. Report of Gains & Losses
c. Monthly attendance summary by Student
d. Monthly Attendance Summary
4. District Office uses these reports to create District ADA Summary report
5. District ADA Summary report is used to complete the Report of Attendance for
Pupils Residing in the District.
6. District Office submits copies of P-1, P-2 and Annual Attendance to the County
Office of Education.
Lindsay Unified School District
Period Attendance Procedures
Jr. High School
Daily Procedures:
Regular Teachers
6. Starts ABI Attendance, login and select a class (if one does not come up
automatically.)
7. Acknowledge adds or drops students BEFORE taking attendance.
8. To activate the attendance menu click on any student in the seating chart so a
red highlight is around the box.
9. Select “Take Attendance” on the class menu.
10. Click on student name that is absence until the desired absence reason appears
if known, if not select unverified.
Substitutes Teachers
4. Picks up the class roster from the Attendance Clerk
5. The Substitute Teachers then takes attendance on this form
6. The class roster is then returned (completed) to the Attendance Clerk.
Attendance Clerk
9. Attendance Clerk records the attendance reported on the class roster in the
attendance program.
10. Attendance Clerk prints “Missing ABI Attendance” report.
11. This will verify that all teachers have taken attendance. If they have not, the
Attendance Clerk will call and remind teachers to take attendance.
12. Attendance Clerk will rerun “Missing ABI Attendance to verify that attendance
has been taken.
13. Attendance Clerk then prints the “Daily Absence Lists”, making sure that the
Phone Log box is checked.
14. Attendance Clerks will review the period attendance forms for any discrepancies.
If student marked absent 1st period, present 2nd period, absent period 3 – 6 the
attendance clerk will submit Attendance Validation Form to the teacher in
question for them to verify the absence or present of the student. These forms
are to be submitted to the Attendance Clerks the next school day.
Single Period Attendance Validation Form
Steve Garvey Jr. High School
Single Period Attendance Validation Form
Teacher Name: ______________________________________
The following student was not marked absent from your class on the specified date.
However, the student was marked absent both the period before and after your class.
Please check your attendance records carefully and verify by checking the appropriate
box as to whether or not the student listed was absent or present in your class on the date
shown.
Student Name: __________________________________________________
Date being verified: __________ Period: ___________ Absent
Present
I verify that the above information is accurate and recorded on my permanent attendance
record.
____________________________
Teacher Signature
______________________________
Date
15. Attendance Clerk use report as the phone log used when verifying absences.
16. Verification information is recorded directly on the Absence List form. Notes are
attached to the form and filed by date.
17. Attendance Clerk updates the student’s attendance record with the correct absence
reason as recorded on the Absence List Form.
Weekly:
6. Attendance Clerk prints a weekly Class Attendance Summary Report and gives to
the teacher.
Absence Codes
7. Teachers verify attendance recorded, making corrections if needed.
8. The teacher should then sign and date the Weekly Attendance and return to the
Attendance Clerk.
9. If a Substitute teacher was used during the week, the Class Roster should be
attached to the weekly attendance so the regular teacher can review the attendance
that was taken in his or hers absence.
10. Attendance Clerk will update student’s attendance record if needed and file in
date order.
Monthly:
7. Attendance Clerk double checks all absences and tardies to make sure they have
been verified.
8. Runs the Lighthouse' California Attendance Enrollment Exception report to verify
enrollment.
9. Attendance Clerk prints the following reports:
a. Report of Gains & Losses
b. Monthly attendance Report by student
c. Monthly Attendance Summary
10. District Office uses these reports to create District ADA Summary report
11. District ADA Summary report is used to complete the Report of Attendance for
Pupils Residing in the District.
12. District Office submits copies of P-1, P-2 and Annual Reports to the County
Office of Education.
Lindsay Unified School District
High School
Period Attendance Procedures
Daily Procedures:
Regular Teachers
11. Starts ABI Attendance, login and select a class (if one does not come up
automatically.)
12. Acknowledge adds or drops students BEFORE taking attendance.
13. To activate the attendance menu click on any student in the seating chart so a
red highlight is around the box.
14. Select “Take Attendance” on the class menu.
15. Click on student name that is absence until the desired absence reason appears
if known, if not select unverified.
Substitutes Teachers
7. Picks up the class roster from the Attendance Clerk
8. The Substitute Teachers then takes attendance on this form
9. The class roster is then returned (completed) to the Attendance Clerk.
Attendance Clerk
18. Attendance Clerk records the attendance reported on the class roster in the
attendance program.
19. Attendance Clerk prints “Missing ABI Attendance” report.
20. This will verify that all teachers have taken attendance. If they have not, the
Attendance Clerk will call and remind teachers to take attendance.
21. Attendance Clerk will rerun “Missing ABI Attendance to verify that attendance
has been taken.
22. Attendance Clerk then prints the “Daily Absence Lists”, making sure that the
Phone Log box is checked.
23. Attendance Clerks will review the period attendance forms for any discrepancies.
If student marked absent 1st period, present 2nd period, absent period 3 – 6 the
attendance clerk will submit Attendance Validation Form to the teacher in
question for them to verify the absence or present of the student. These forms
are to be submitted to the Attendance Clerks the next school day.
Single Period Attendance Validation Form
Lindsay High School
Single Period Attendance Validation Form
Teacher Name: ______________________________________
The following student was not marked absent from your class on the specified date.
However, the student was marked absent both the period before and after your class.
Please check your attendance records carefully and verify by checking the appropriate
box as to whether or not the student listed was absent or present in your class on the date
shown.
Student Name: __________________________________________________
Date being verified: __________ Period: ___________ Absent
Present
I verify that the above information is accurate and recorded on my permanent attendance
record.
____________________________
Teacher Signature
______________________________
Date
24. Attendance Clerk use report as the phone log used when verifying absences.
25. Verification information is recorded directly on the Absence List form. Notes are
attached to the form and filed by date.
26. Attendance Clerk updates the student’s attendance record with the correct absence
reason as recorded on the Absence List Form.
Weekly:
11. Attendance Clerk prints a weekly Class Attendance Summary Report and gives to
the teacher.
Absence Codes
12. Teachers verify attendance recorded, making corrections if needed.
13. The teacher should then sign and date the Weekly Attendance and return to the
Attendance Clerk.
14. If a Substitute teacher was used during the week, the Class Roster should be
attached to the weekly attendance so the regular teacher can review the attendance
that was taken in his or hers absence.
15. Attendance Clerk will update student’s attendance record if needed and file in
date order.
Monthly:
13. Attendance Clerk double checks all absences and tardies to make sure they have
been verified.
14. Runs the Lighthouse' California Attendance Enrollment Exception report to verify
enrollment.
15. Attendance Clerk prints the following reports:
a. Report of Gains & Losses
b. Monthly attendance Report by student
c. Monthly Attendance Summary
16. District Office uses these reports to create District ADA Summary report
17. District ADA Summary report is used to complete the Report of Attendance for
Pupils Residing in the District.
18. District Office submits copies of P-1, P-2 and Annual Reports to the County
Office of Education.
Lindsay Unified School District
Hourly Attendance Procedures
Daily Procedures:
Regular Teachers
16. Starts ABI Attendance, login and select a class (if one does not come up
automatically.)
17. Acknowledge adds or drops students BEFORE taking attendance.
18. To activate the attendance menu click on any student in the seating chart so a
red highlight is around the box.
19. Select “Take Attendance” on the class menu.
20. Click on student name that is absence until the desired absence reason appears
if known, if not select unverified.
Substitutes Teachers
10. Picks up the class roster from the Attendance Clerk
11. The Substitute Teachers then takes attendance on this form
12. The class roster is then returned (completed) to the Attendance Clerk.
Attendance Clerk
27. Attendance Clerk records the attendance reported on the class roster in the
attendance program.
28. Attendance Clerk prints “Missing ABI Attendance” report.
29. This will verify that all teachers have taken attendance. If they have not, the
Attendance Clerk will call and remind teachers to take attendance.
30. Attendance Clerk will rerun “Missing ABI Attendance to verify that attendance
has been taken.
31. Attendance Clerk then prints the “Daily Absence Lists”, making sure that the
Phone Log box is checked.
32. Attendance Clerk use report as the phone log used when verifying absences.
33. Verification information is recorded directly on the Absence List form. Notes are
attached to the form and filed by date.
34. Attendance Clerk updates the student’s attendance record with the correct absence
reason as recorded on the Absence List Form.
Weekly:
16. Attendance Clerk prints a weekly Class Attendance Summary Report and gives to
the teacher.
17. Teachers verify attendance recorded, making corrections if needed.
18. The teacher should then sign and date the Weekly Attendance and return to the
Attendance Clerk.
19. If a Substitute teacher was used during the week, the Class Roster should be
attached to the weekly attendance so the regular teacher can review the attendance
that was taken in his or hers absence.
20. Attendance Clerk will update student’s attendance record if needed and file in
date order.
Monthly:
19. Attendance Clerk double checks all absences and tardies to make sure they have
been verified.
20. Runs the Lighthouse' California Attendance Enrollment Exception report to verify
enrollment.
21. Attendance Clerk prints the following reports:
a. Report of Gains & Losses
b. Hourly Attendance Report
22. District Office uses these reports to create District ADA Summary report
23. District ADA Summary report is used to complete the Report of Attendance for
Pupils Residing in the District.
24. District Office submits copies of P-1, P-2 and Annual Reports to the County
Office of Education.
Attendance Reporting
For Independent Study
 A contract (Attachment A) signed by the teacher, counselor or Principal, student and
parent.
 Teacher assigns the student a Weekly Work Agreement (Attachment B) specifying
the assignment to be completed and assignment due date.
 Student turns in work completed by due date, specified in weekly work agreement, to
teacher.
 Teacher evaluates the work completed by student, records the date the assignment
was turned in and determines the percentage of work completed of entire assignment,
records credits earned and grades earned for each subject. Instructor turns in contract,
Weekly Work Agreement and student sample work to attendance person.
 Attendance person completes the Appointment and ADA Claim Worksheet
(Attachment C) taking the information recorded on the Weekly Work Agreement.
Column C is figured by taking column B and multiplying it with column A.
Attendance clerk reports ADA according to totals of the worksheet and submits a
Monthly Attendance report (Attachment D) to the district office.
 District reports ADA on J18/19 report to State Office.
LINDSAY UNIFIED SCHOOL DISTRICT
INDEPENDENT STUDY
WORK AGREEMENT
Assignment Date:
Meeting Time:
Assignment Due Date:
Student Name:
Level:
School:
Subject
Credits/Grade
Assignment
Grade
I understand that I Must Do All Assigned Assignments in These Subjects.
Student Signature:
Subject
Date Assignment Turned In:
% Of Work Completed of Entire Assignment:
Number Of Days Work Assigned:
Teacher Signature:
Date:
Credits Earned
Grades Earned
HOME/HOSPITAL INSTRUCTION
The Home/Hospital Study Program is NOT Independent Study. Students undergoing
medical/psychological treatment that does not allow them to participate in their regular
school programs are entitled to receive home instruction from the district in which they
reside. The major purpose is to maintain the pupil’s education during a period of
temporary disability.
If the hospital is within the district the instruction process is remains the same. If the
hospital is within another district the student must be disenrolled and no ADA claimed
until the student returns to their home. While on Home/Hospital instruction the student
should be disenrolled from the regular classroom and be recorded in a separate
attendance register.
HOME/HOSPITAL INSTRUCTION PROCEDURES
1. Parent requests Home/Hospital Instruction by presenting documentation from the
attending physician (Attachment A) stating the medical reason and the length of time
a home teacher will be needed. The Home/Hospital Information Sheet (Attachment
B) is completed using this information.
2. The District has 10 days to begin provision of instruction. A district Home/Hospital
Study Program form (Attachment C) must be completed and signed by the parent, the
pupil if possible and the school Principal. The original form and the physician’s
request will be kept in school office file for 3 years. A copy of these documents must
be sent to the District Office Attendance Coordinator for placement in the
Home/Hospital file for audit purposes.
3. A teacher is assigned to meet with the student at the student’s home or In-District
hospital. The teacher shall record instruction hours on the Daily Attendance Record
form (Attachment D). This form must accompany the Report of overtime or Extra
Work form (Attachment E) turned in to the District Office Attendance Coordinator.
4. A positive attendance accounting system is used for Home/Hospital. The district
providing the instruction shall receive one day of apportionment for each clock hour
of instruction. The district shall not exceed the number of days of scheduled regular
instruction for any one week. Five hours of instruction equals five days of ADA. It
is permissible to teach in excess of one hour per day with each hour of instruction
counting as one day of attendance. For example, a student could receive 2 hours of
instruction on Monday and 3 hours on Wednesday totaling 5 hours of instruction.
Therefore 5 days of ADA could be claimed for that week.
5. There is no provision in law that specifically addresses instructional content in a
Home/Hospital setting. The general goal is the maintenance of a pupil’s former level
of performance while recovering from a temporary disability. The accessibility of the
student and the readiness of the student to achieve is determined by the advice of the
doctor and with the cooperation of the parents/guardian.
Lindsay Unified School District
371 E. Hermosa
Lindsay, CA 93247
(559) 562-5111
HOME/HOSPITAL STUDY PROGRAM
Pupil: ________________________ School: ______________________________
Date of Birth: ________________
Address: _____________________________
Grade Level: __________________ ____________________________________
Telephone: ___________________________
STATEMENT OF NEED:
A.
Reason for home teacher study program: _______________________________
________________________________________________________________________
B.
Educational Objectives: ____________________________________________
_______________________________________________________________________
C.
Activities to achieve objectives: ______________________________________
______________________________________________________________________
D.
Evaluation of work will be determined by: ______________________________
This Home Teacher Study Program outlined provides an educational opportunity that is
in the best interest of the above named pupil.
I agree with its implementation beginning on ____________________________ and
continuing through _____________________________.
_____________________________________
____________________
____________
PARENT’S SIGNATURE
PUPIL’S SIGNATURE
_____________________________________
____________________
____________
EFFECTIVE DATE
PRINCIPAL SIGNATURE
HOME/HOSPITAL INFORMATION SHEET
TEMPORARILY DISABLED PUPIL
Date Enrolled: ________________
Pupil’s Name: __________________________________________________________
Parent/Guardian’s Name: ________________________________________________
(circle parent or guardian)
Address: ______________________________________________________________
Telephone #: __________________________ Age of Pupil: ________ Sex: ________
School: _____________________________________________ Grade: __________
Physician Name: _______________________________________________________
Physician Address: _____________________________________________________
Physician Telephone: ___________________________________________________
Duration of Instruction requested: __________________________________________
Medical Reason: _______________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Attendance Clerk Verification: ______________________________
__________
Signature
Date
Principal: ________________________________________
__________
______
Signature
Date
Parent/Guardian: ________________________________________
Signature
Date
__________
INDEPENDENT STUDY PROGRAM
ADULT EDUCATION PROGRAM
Students enrolled in Adult School Independent Study work only on the High School
Diploma meeting the same requirements as the other High School Diploma Students.
Students 18 years old and continuously enrolled are identified on the individual student
record and reported as such on the ADA claim worksheet that reports ADA attendance
weekly.
Procedures
1. Evaluate student with CASAS test and Basic Skills Math Test for appropriate level.
2. Complete an Independent Study contract for the traditional calendar district semester.
3. ADA claim work is reported by student and appointment for the assigned week with a
percent of work completed that and appropriate claim for that week
4. One (1) credit completed or one credit worth of work = 100%
5. One-half (1/2) credit completed or on-half worth of work = 50%
6. A student assignment and apportionment summary for each student is kept in his or
her file.
7. The student’s work is dated and filed in a separate folder.
Attendance Reporting Procedures
for Adult Education Program
Daily Procedures:
Regular Teachers
21. Starts ABI, login and select a class (if one does not come up
automatically.)
22. Acknowledge adds or drops students BEFORE taking attendance.
23. To activate the attendance menu click on any student in the seating
chart so a red highlight is around the box.
24. Select “Take Attendance” on the class menu.
For Instructors that are unable to log into ABI for attendance, the Attendance
Clerk prints the Weekly Attendance Report for each class for the instructor to
take attendance on. (Attachment A)
 Teacher records positive attendance per hour.
 Attendance Clerk receives Weekly Attendance Report and enters the hourly
attendance into AERIES.
Monthly
 Attendance Clerk prints the Attendance Audit listing. If any student is listed
on the Audit list, Attendance Clerk corrects the error. (Attachment B)
 Attendance Clerk prints the Hourly Attendance Report. (Attachment C & D)
 Prints the monthly Hourly Attendance Summary. (Attachment E) Attendance
clerks submits the following reports to the District Office for review:
Attendance Audit Listing
Hourly Attendance Report
Hourly Attendance Summary Report
 District Office reviews all reports for accuracy and uses the information to
prepare the district summary of attendance. The district submits P-1, P-2,
and Annual Attendance reports to the County Office of Education for their
review.
Lindsay Unified School District
Attendance Reporting Procedures
For Independent Study
ATTENDANCE ACCOUNTING SYSTEM
Enrollment Screen
 Access the Enrollment screen
INSTRUCTIONS
 Child remains officially enrolled in regular class while on short-term Independent
Study.
 Enroll the pupil in the program designated "Independent Study" by changing the
“Prog” Setting in the enrollment record. Enter both the beginning and exit dates
to match the dates reflected on the pupil’s Independent Study agreement. If you
don’t enter the exit date, the pupil will be reported indefinitely on Independent
Study. This enrollment record is required in addition to the normal enrollment to
separately identify Independent Study enrolled pupils per statutory requirements.
ADA SCREEN
 Access the ADA screen.
INSTRUCTIONS
 Use the signed/completed Independent Study agreement to record to the
attendance system those days the pupil is authorized to be on independent study.
This is based on the beginning and ending dates of the agreement.
 Record each day with a code "N= IS" non-apportioned independent study.
o Don’t record as unexcused or excused. The pupil is not absent but on
Independent Study.
o Must remain as a code "N" non-apportioned day until the supervising
independent study teacher evaluates the work assignment.
 The supervising Independent Study teacher must complete the ADA Credit
Record on the Students Work Assignment Record for each day of apportionment
credit given to the pupil based on the completed work assignment.
o If work completed is equivalent to at least the minimum day standards,
then full day apportionment may be credited.
 Site attendance personnel change "N" codes in attendance system to "Q = ISP"”
apportionment day to record apportionment credit only for those apportionment
days recorded by the supervising Independent Study teacher.
o Record only whole days. Fractions must be rounded down.
o Per week 100%=5 days, 80%=4 days, 60%=3 days, 40% = 2 days, 20% =
1 day
o Non Credited Apportionments days must remain as code "N".
 For students who are enrolled in Independent Study and also attend a class or
classes at the campus that they are enrolled in for less than the Minimum day
applicable to the student’s grade level (230 minutes in grades 1-3, 240 minutes in
grades 4-8, & 9-12) then the apportionment attendance can be the value of the
work completed through IS.
 If the student is not scheduled for at least the minimum day in IS or classroom,
ADA will be combined with the ADA received from the independent study-
supervising teacher. The school site will be responsible to send the biweekly
Period Attendance Report by Student to the supervising teacher who will then
combine the two attendance reports to determine the total ADA and record this on
the work assignment record in order to guarantee there would not be double
claiming of ADA. If the student is absence for a class or classes on any day, this
will result in the loss of ADA for that day. The new work assignment record with
the total ADA credit will be sent back to the schools attendance clerk, every two
weeks, so that it can be recorded for ADA purposes.
ATTENDANCE REPORTS
Monthly Average Daily Attendance Reports
 On a monthly basis which coincides with the District’s Attendance Calendar
attendance personnel will print and submit to the district office the following
reports:
o Monthly Attendance Summary by Student
o Monthly Attendance Summary
ENROLLMENT LOG
 A list of all pupils who have participated or are currently participating in
independent study, showing the credits attempted by and awarded to each pupil
according to the agreement and record of the pupil’s attendance must be
maintained on an “Excel Worksheet” at the school site.
 A copy of the site’s enrollment log must be sent to the district office with each
monthly reports.
LINDSAY UNIFIED SCHOOL DISTRICT
Adult Education
INDEPENDENT STUDY
WORK AGREEMENT
Assignment Date:
Student Name:
Assignment Due Date:
Meeting Time:
School:
Subject
Grade Level:
Assignment
Credits/Grade
I understand that I Must Do All Assigned Assignments in These Subjects.
Student Signature:
Subject
Date Assignment Turned In:
% Of Work Completed of Entire Assignment:
Number Of Days Work Assigned:
Teacher Signature:
Date:
Credits Earned
Grades Earned
Lindsay Unified School District Independent Study Program
APPLICATION FOR ADMISSION
Name______________________________________________________
Please print
Address______________________________________________________
Please print
Phone________________________Date of Birth____________________
1. Why are you applying for admission to Independent Study? Give specific reasons
why your application should be favorably considered (e.g. working full time,
medical, personal problems, child care etc.). Estimate the length of time you feel
will be required for independent study.
2. Parent/Guardian statements (required) giving permission for and affirming
support of your application.
3. Attach any documentation, which will support your application (e.g. employer,
doctor, school statements).
4. The COST/SST will review this application, make a recommendation, and then
submit it to the principal for a decision.
______________________________
Student signature
________ _____________________
Date
COST/SST Recommendation (__) Approval
(__) Disapproval
Parent/Guardian signature
______
Date
Signature ____________________ Date_______
Reason__________________________________________________________________
Principal’s determination
(__) Approval
(__) Disapproval
Signature ____________________ Date_______