QuickBooks
Webinar
Jen Lonero
QuickBooks Webinar
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Create a customer record
Create an invoice
Receive a payment
Create a vendor record
Enter and pay a bill
Write a check
Account reconciliation
Reporting
Support
Creating a customer record
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In the navigation bar, click Customers.
Fill in the fields in the Customer Information
window. Enter additional information on the Other
details, Tax info, and Payment and billing tabs, if
necessary.
Click Save. The customer name appears in the list.
Click the customer name to see information about
that particular customer. From the customer
record, edit the profile to make changes, or click
Create new to receive a payment or to create an
invoice, estimate, sales receipt or credit note for
that particular customer.
Creating an invoice
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create and save an invoice:
 Click Create (+) > Invoice.
 Fill in the invoice.
 Click Print or Preview or Click Save and
send to email the form. You'll have the
chance to edit the email message to your
customer and to preview the form one
last time.
Receiving a payment
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To record a payment on an invoice:
In the navigation bar, click Customers.
Click Receive payment next to the customer who made the
payment.
Enter the payment amount in the Amount received field.
Choose a payment method in the Payment method field.
(Optional) Enter the check number in Reference no.
(Optional) Enter a Memo in the Memo area at the bottom of the
screen. The Memo is shown on the customer's next statement, if you
send statements.
In the Outstanding Transactions area, check the box next to a
specific invoice to apply the payment to it. In the Deposit to field,
select the bank account where you deposited the check.
Click Save and close.
Creating a vendor record
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On the Vendors page, click New vendor.
Complete the fields in the Vendor Information
window and click Save. The vendor name
appears in the list.
Click the vendor name to see information
about that particular vendor. From the
vendor record, edit the profile to make
changes. Or, click Create new to create a bill,
purchase order, check, or expense for that
particular vendor.
Entering and paying a bill
 To
create and save a bill:
 Click Create (+) > Bill.
 Fill in the bill.
 Click Save.
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pay a bill: Click Create (+) > Pay Bills.
Writing a check
 To
create and save a bill:
 Click Create (+) > Check.
 Fill in the fields.
 Click Save.
Account Reconciliation
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To reconcile a bank or credit card account:
Click the Gear icon > Reconcile.
Click the Account drop-down arrow and select
the account you want to reconcile.
Click Reconcile Now.
Enter the following information from your
statement.
Statement ending date
Ending balance
Service charge
Interest earned
Service charge and interest fields may not appear.
If they do appear but there are no amounts to
enter, you can leave these fields blank.
Click OK.
Account Reconciliation Cont’d
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On the bank statement, find the first transaction; then
find and select checkmark for the corresponding
transaction in the Reconcile window. Downloaded
transactions within the statement period are
automatically selected.
Do this for each transaction on the bank statement until
you have selected the checkmarks for all of the
corresponding transactions in the Reconcile window.
When the selected transactions match your bank
statement, the difference at the bottom of the
Reconcile window equals zero.
To view the reconciliation report, find it in the list of
reports and select it.
Click Print.
Reporting
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The reports are divided into 4 sections:
Recommended: Reports that QuickBooks
recommends you run.
Frequently Run: Reports that you run most
frequently, and are easy to access in this section.
My Custom Reports: Reports that you have
customized and saved.
All Reports: A list of all available reports,
categorized by subject.
To open a report, click Run under the appropriate
report, or click the report name.
Support
 For
additional support visit:
https://community.intuit.com/quickbooksonline