PERSONAL
Human Resources
Name
School/Budget Centre
University of Birmingham
Our Ref: D1–V1 010416
Person No: Person Code
Post No: Post Number
Tel: Extn
Date
Dear First Name
OUTCOME OF CONSULTATION MEETING ONE
Thank you for meeting with me and XXXX on [date] to discuss the potential end of your fixed
term contract. The intention of this letter is to provide you with a summary of the
discussion and any associated outcomes. You were accompanied at that meeting by XXXX (if
applicable).
Job Title:
Contract End Date:
Consultation Start Date:
Consultation End Date:
Job Title
Fixed Term Contract Expected End Date
Consultation Start Date
Consultation End Date
At the consultation meeting, the following areas were covered:

Explanation of the consultation process including the duration of consultation and
the arrangement for further formal meetings to be arranged if required. You were
informed that during the process you will have informal meetings and/or updates
from your manager and HR.

Reflection about the current situation during which you were reminded of the
reason your fixed term contract will be coming to an end and that unless further
funding or alternative work can be found for you, your employment with the
University will end on the date specified above.

Acknowledgement of the personal impact and potential options for continued
employment within your School/Budget Centre including any possibilities for
renewed funding or alternative work within the School/Budget Centre and any
future opportunities that may arise.

As part of the University’s wider commitment to protecting employment wherever
possible, I let you know about the University’s Redeployment Policy and Procedure
and confirmed that full details can be found on our website at:
https://intranet.birmingham.ac.uk/hr/employment/redeployment.aspx

We also explored any other options that you feel may provide you with an
opportunity for your employment to be continued.
University of Birmingham, Edgbaston, Birmingham, B15 2TT. United Kingdom
W: www.hr.bham.ac.uk E: [email protected]

In relation to the discussion regarding support available to you, I drew your
attention to People and Organisational Development (POD) who run a variety of
courses tailored for specific staff groups. In particular, I let you know about the CV
Writing and Interview Skills course run by POD, which you may find helpful. For a full
list of POD’s courses and instructions on how to book on a course please click on the
following link: https://intranet.birmingham.ac.uk/staff/development/index.aspx

We understand that this can be an unsettling time and I informed you about the
confidential Employee Advice and Listening Services within Wellbeing Services.
Further information on these services can be found at:
https://intranet.birmingham.ac.uk/hr/wellbeing/employeesupportservices/index.as
px or by contacting Jean Harris (Employee Adviser) on: Tel: 0121 415 8774 or Email:
[email protected].

We discussed the next steps of the process and assured you that possibilities for
additional funding will continue to be explored and that we will continue to provide
you with updates in this regard throughout your consultation period. A second
consultation meeting was offered to you as an opportunity to further discuss and
share potential updates regarding the situation.
[ACADEMIC STAFF ONLY] As an Academic member of staff, you were also offered
the opportunity to meet with your Head of School to discuss the end of your fixed
term contract.

Finally, you were provided with the opportunity to raise any questions or areas of
concern that you would like to discuss further.
The following outcomes from the meeting were identified:
[Section 3] Outcomes relating to the current situation
[Section 4] Summarise any grant applications which may enable the contract to be
extended/ possibilities for alternative work within the School/Budget Centre
[Section 5] Highlight potential outcomes that arose during the meeting as a result of
redeployment discussions
[Section 6] Recap any outcome(s) relating to the employee’s suggestions for continuing
employment
[Section 7] Summarise any potential outcomes from the section regarding support available
[Section 8] Confirm outcomes from discussion regarding ‘Next Steps’ including whether 2nd
consultation meeting has been arranged and whether, for Academics, a meeting with the
HOS has been requested in cases where they do not wish to attend a 2nd consultation
meeting.
If so, confirm dates of meeting and right to be accompanied.
University of Birmingham, Edgbaston, Birmingham, B15 2TT. United Kingdom
W: www.hr.bham.ac.uk E: [email protected]
If not, then confirm that unless situation changes further that contract will end as per above
date and that Notice letter will be issued by HR in due course at close of consultation.
Explain that further meetings can be held, if requested.
[Section 9] Address any areas of concern identified and confirm related outcome
Please be assured that your School/Budget Centre will keep you informed about any
opportunities there may be to extend your employment. You are also encouraged to
explore vacancies on the Redeployment Website. However, you should be aware that if no
further funding or “suitable” alternative employment becomes available then your contract
will end on (DATE).
If you have any questions regarding this letter, please do not hesitate to contact me.
Yours sincerely
HR Adviser
On behalf of the Director of Human Resources
Cc:
Head of School/Budget Centre
Employee File
University of Birmingham, Edgbaston, Birmingham, B15 2TT. United Kingdom
W: www.hr.bham.ac.uk E: [email protected]