Tennis Clinic
Coaches Clinic-Greensboro
July 24, 2013
Key Dates
Date of First Practice
 Women’s
 Thursday, August 1st
 Men’s
 Wednesday, February 12th
Date of First Match
 Women’s
 Monday, August 19th
 Men’s
 Wednesday, February 26th
Playoff Dates
Women’s Individual
Men’s Individual
 Reporting Deadline
 Reporting Deadline
 Monday, October 14th by 3 pm
 Regionals
 October 18-19
 States
 October 25-26
 Monday, April 28th by 3 pm
 Regionals
 May 2-3
 States
 May 9-10
Playoff Dates
Women’s Dual Team
 Reporting Deadline (6 am)
 Monday, October 14th
 1st Round
 October 15th
 2nd Round
 October 22nd
 3rd Round
 October 28th
 Regional
 October 30th
 State
 November 2nd
Men’s Dual Team
 Reporting Deadline (6 am)
 Monday, April 28th
 1st Round
 April 29th
 2nd Round
 May 6th
 3rd Round
 May 12th
 Regional
 May 14th
 State
 May 17th
Dead Periods
 Fall Try Out Dead Period-
August 1 through Sept. 1
 Winter Try Out Dead Period-
Oct. 30 through Dec. 1
 Spring Try Out Dead Period-
Feb. 12 through March 15
*There is a dead period during the last 5 student days each semester.
*The weight room must also be closed during the last 5 student days of each
semester.
*Weight training/conditioning can take place during the dead periods (open to
all and required of none).
*Ind. Skill Development and Open Facilities are NOT allowed during dead
periods.
*On a given day, an athlete is limited to skill development, open facility or wt.
Training/conditioning
NCHSAA Board Approved Items:
 2 dead periods for the summer:
(1) week of July 4th (if 4th on Saturday, week before; if
4th on a Sunday, then it’s the week after)
(2) week of the coaches clinic, which we are now in.
 We sent a clarification to athletic
directors; hopefully they shared with you
as coaches
 Students participating in summer workouts must have
an up-to-date physical on file
Inclement/Hot Weather Guidelines
 Precautions must be taken to prevent heat-related problems. The following
should be considered when scheduling practice:
-Time of day
-Intensity level of practice
-Environmental conditions
-Equipment worn
 High temperature and high humidity create a dangerous situation for
athletes. However, a high humidity and low temperature can cause serious
heat-related problems.
Inclement/Hot Weather Guidelines
 Water should be available in unlimited amounts throughout
practice. Water/fluid replacement breaks are recommended
each 20 or 30 minutes, depending on practice conditions.

Each LEA must have a written policy pertaining to practice
on days of extreme heat or early dismissal due to extreme
weather conditions. Schools must also have a policy in place
regarding lightning.
 **In addition, schools must have a plan/procedure for all
emergency situations.**
RULES & REMINDERS
 Coaching Requirement: All coaches must still
attend a required meeting with Athletic Director to
view the updated eligibility power-point
presentation prepared by NCHSAA Staff
 Concussion Rule: Gfeller-Waller Law must be
observed;
 Yearly review and signatures required
 RTP updated; on the website
 EAP must be updated and shared with staff at your
school
 Supposed to be reviewed by a licensed athletic
trainer
 There is a list posted on the website—Health
and Safety– of names of persons who can
review your EAP
RULES & REMINDERS
 Sportsmanship: If student or coach is ejected or
DQ’ed, still must complete the Star Sportsmanship
course on-line before returning to competition in
addition to serving the contest penalty.
Remember: there is a $7/per person fee.
Additionally, if a fighting ejection, head coach
must take the “Teaching and Modeling Behavior”
NFHS course; cost is $20; must be completed
before coaching next game.
 Middle School Students: Are not allowed to
practice and/or play against high school students
during open facility or skill development sessions
during school year
Sportsmanship
 ethical conduct by players and coaches shall be observed
at all times.
-1st offense: point penalty
-2nd offense: loss of game
-3rd offense: default of match
 Disqualification may occur at any time. Please help by
monitoring your players’ behavior throughout the season.
NCHSAA BOARD APPROVED ITEMS
 Coaches Education Requirement
 All non-faculty (non-teaching, certified personnel) and all newly hired
coaches (new to your LEA, and has not passed the course) must
complete and pass the NFHS “FUNDAMENTALS OF COACHING”
certification course within sixty (60) days of hire. This is for head
coaches, assistant coaches, including volunteers.
 If currently a non-faculty coach, certification course must be
completed prior to first day of practice.
 Course is an online offering through the National Federation
(NFHS). To access and complete the course, go to nfhslearn.com .
Cost of course is $35 and is a one-time completion requirement to be
nationally certified.
 NCHSAA Board of Directors has recommended 100% of coaching
staff(s) complete the “FUNDAMENTALS OF COACHING” certification in
three (3) years: Target date is August 1, 2015.
NCHSAA Board Approved Items:
 Now have a Transfer Policy; posted on web-site under school
central:
 If you make a bona fide change of residence, no
transfer waiver required for satisfying residence
eligibility
 All non-traditional member schools will be
treated as its own LEA
 LEA’s must have a policy to govern inter-system
transfers; if no policy, then sit for 365 days
 All waiver requests from one LEA to another will
be handled through NCHSAA
NCHSAA Board Approved Items:
 Standard contracts no longer required; but remains
recommended for use especially in non-conference games;
template on the website
 Board made some strong recommendations for the following:
(SMAC recommendations)
 At least one member of coaching staff must
take and pass NFHS 1st Aid for Coaches, be
CPR/AED certified and be present at all
contests and practices
 If event has 3 or more teams in attendance
must have LAT/Certified 1st Responder on site
Reminders:
•Tennis Attire: Proper tennis attire is mandatory. Undergarments
showing beneath playing shorts, running tights and alcoholic or
tobacco advertisements, etc. are not appropriate attire. School
uniforms (shirts, t-shirt, dress) or clothing suitable to a
tournament atmosphere are expected. Appropriate t-shirts
(school name, school color, mascot) are acceptable. All team
members should dress in identical attire. Please pay special
attention to the proper tennis attire!!!
Dual Team Regular Season Rules and Regulations and Dual
Team Playoffs Regulations are the same.
 There is not a 25% rule for doubles teams
Doubles teams must follow the position pairing
equation (regular season and playoffs) even if
challenges.
Playoffs: once the line-up sheet has been submitted,
any substitution in doubles must be a player of a lower
ranking who is not already in the doubles line-up.
Regional Qualifiers
 Each conference determines their qualifiers
**Note: Assigned numbers will not be posted until
eligibility Summaries are in from schools prior to
playoffs**
 IT IS IMPERATIVE FOR SCHOOLS TO ADVISE THE NCHSAA IF
THEY HAVE DROPPED THEIR TEAM OR IF THEY HAVE ADDED
A TENNIS TEAM.
Qualifiers to Individual State
Championships
 the semi-finalists in both singles and doubles will qualify
from the regionals to state.
 However,
these players must participate in the
semifinals and finals to advance (no exception)
Individual State Championships
 Matches will begin at 9:00 am on Friday
-A predetermined draw will be used
-A mandatory coaches’ meeting at 8:30 am
-format: 2 out of 3 sets in both singles and double, with
10 minute break after split sets. If tied 6-6 in a set, a Set
tie breaker is used (1st to seven, win by two).
Dual Team State Championships
 Coaches Meeting: 9:00 am (2A & 3A)
12:00 noon (1A & 4A)
 Match Times:
9:30 am (2A & 3A)
12:30 pm (1A & 4A)
Line-Ups
 Coaches must exchange both singles and doubles line-ups
simultaneously no later than 15 min. prior to the match.
**Along with this line-up coaches must exchange a copy of
the official ranking sheet that was approved by your
conference and sent to the NCHSAA Office.
Line-Ups
 **Official line-up sheets will be posted on the website**
 **Players shall be ranked in order of ability**
 *In singles, in case a player is not available, all players
must move up. An insufficient number of players shall
default matches at the bottom of the line-up
Line-Ups
 *Singles players must have played 25% of the total team
matches at a position in order to be seeded at that position
unless there is an approved issue (injury, illness, etc.).
Proof must be provided at the conference meeting prior to
submitting the line-up sheet to the NCHSAA and the
approved reason must be given on the
line-up sheet.
-#1 doubles positions (e.g., #1 and #3 =4) must add
up to an equal or lower number than those paired at
 the number two doubles (e.g., #2 and #4=6). And the
number two doubles pairing must add up to an equal or
lower number than those paired at number-three doubles
(e.g., #5 and #6=11).
Line-Ups
 **A #1 singles player may not play at #3 doubles**

**Any player not in the top 6 will count as a #7
when considering placement in doubles**

**A coach is permitted to substitute for any
player in doubles as long as it is a lower ranked player
not already in the doubles line-up. The doubles team
with the substituted player is not subject to the
doubles pairing regulation.
Singles (Dual Team Playoffs)
 **If players split sets in singles (2 out of 3 sets), a 10 point
tie breaker (1st to 10 , win by two) will be played to
decide the outcome of the match. A 3 min. break is
allowed before the tie breaker, and player (s) may NOT
leave the court during this time to confer with their
coach.
Doubles (Dual Team Playoffs)
 doubles matches after singles (15 min. break)
 -10 game pro set is the format. In a tie at the end of the
doubles pro set, the Set tie breaker will be played. (1st to
seven and win by two).
 If mutually agreed, the match may conclude as soon as one
team wins by five points.
NCHSAA Website
 Current Information: Check the NCHSAA website
(www.nchsaa.org) for the most recent information
(regional sites, dates and times and also # of
conference reps. Refresh your computer often to
make sure receiving most up to date info.
 USTA Rules Link: located on the tennis page
FINALLY
 Make it a priority to get involved with
Student Services
 Visit the NCHSAA website often
HAVE A GREAT YEAR!!