FACULTY CREDENTIALING
Academic Affairs
May 2017
OVERVIEW
What you will learn:
•
•
•
•
Introduction to Credentialing
Palm Beach State’s Credentialing Criteria Manual
The Process of Online Faculty Credentialing
The Role of Academic Services
Review of your learning:
• Online Assessment of Learning
CREDENTIALING OVERVIEW
What is faculty credentialing, and why is it
important?
• Faculty credentialing is a process that ensures
faculty are qualified to teach in their subject area.
• It is important because we want quality faculty.
• It is a vital part of accreditation process for the
Southern Association of Colleges and Schools
(SACS).
CREDENTIALING OVERVIEW
What qualifies a person to teach?
• In most cases, a person’s educational background
determines what they can teach. In some
vocational areas, a person’s professional
experience and certain licensures are also needed
to qualify.
CREDENTIALING OVERVIEW
Who should be credentialed to teach?
• All persons who have direct instructional activity
in a class must be credentialed, including primary
and secondary instructors.
• Non-employees who teach through an agency or
contract must also be credentialed – please see
the web page at
http://www.palmbeachstate.edu/academicservices/information
-and-reference/faculty-credentialing-tools.aspx
CREDENTIALING MANUAL
The credentialing criteria in the Academic
Management Manual were developed for
every course at Palm Beach State College.
This manual must be used to compare the
faculty member’s qualifications to the Palm
Beach State College standard for that course.
CREDENTIALING MANUAL
 The Credentialing
Manual is available
online at:
http://www.palmbeachstate.edu/academi
cservices/information-andreference/academic-managementmanual/default.aspx
and in effect for the
current Academic Year,
and will be used as
written.
THE ONLINE FACULTY
CREDENTIALING PROCESS
The process of online credentialing and
loading of instructors to classes must occur in
the following sequence.
COMPLETION
SELECT
FACULTY
New
Faculty/
Existing
Faculty
REVIEW
PROCESS
Approval
Path Group
APPROVAL PROCESS
Dean’s Council
(credit/prep/PSAV)
or
Associate Dean/Dean
(CCE/Avocational)
PROCESS
If approved,
send to
Academic
Services for
entry into
PantherNet
TIMELINES and SEQUENCE
Why is the sequence important?
• Faculty should have all credentials reviewed and
approved PRIOR to being hired to teach.
• In the new Instructor Resource Management
(IRM) system, instructors must be credentialed
and loaded to a class PRIOR to being reported to
Human Resources via a Personnel Action Form.
PREPARE FACULTY ROSTER
The Faculty Roster is a summary document
that details an instructor’s qualifications
• Document includes:
o Degrees earned
o Graduate courses that qualify a person to teach
o Licensure and certifications
o Relevant professional experience
o Proposed courses to be taught
APPROVAL – CREDIT, PREP and PSAV
The Deans’ Council and VPAA must review and
approve any faculty member proposed to
teach in any credit, prep or PSAV course.
APPROVAL – CREDIT, PREP and PSAV
 Step 1 – Begin a new credential request through
Online Faculty Credentialing Database (OFCD)
 Step 2 – Select existing faculty or add new faculty
and enter new information
 Step 3 - Fill-in faculty roster screens making sure
all relevant credentials and information are
entered
 Step 4 – Set up Approval Path to review the roster
APPROVAL – CREDIT, PREP and PSAV
Step 5 – Send to Deans’ Council for review (5
votes including the VPAA to approve the
request)
Step 6 – Once approved, send to Academic
Services for entry into the IRM
APPROVAL – CCE and Avocational
Step 1 – Follow Steps 1 – 4 approval process
for credit course
Step 2 – Send to Academic Services for entry
into the IRM
Role of Academic Services
 Academic Services staff DOES NOT re-review the
approved Faculty Roster as to the instructor’s
qualifications to teach.
 Academic Services staff will be the only college
personnel who have security access to add or
modify credentials in OFCD and PantherNet
system
 Credentials will be loaded immediately once the
approved faculty rosters are on queue in the
OFCD
FOR ANY QUESTIONS
Please call or email Clarisse May, academic
coordinator at Academic Services.
Click through to proceed
to ‘question and answer’
section.
Question 1
• Who can enter faculty credentials into the
PantherNet system? (click the box next to your
response)
– A. Deans
– B. Associate Deans
– C. Administrative Assistants
– D. Academic Services
Correct!
• Excellent! Yes, only Academic Services staff
will have the ability to add or update Faculty
Credentials on PantherNet or OFCD.
• Please click the arrow box to progress to the
next question.
Sorry, incorrect!
• Please click the arrow box and try again!
Question 2
• Which should happen first in hiring an adjunct
faculty member? (click the box next to your
response)
– A. They should be loaded onto the class
– B. They should be credentialed to teach
– C. They should be reported to HR for payment
– D. They should be given student assessments
Correct!
• That’s it! Yes, a faculty member should be
credentialed to teach prior to teaching and
reporting to HR for payment
• Please click the arrow box to progress to the
next question.
Sorry, incorrect!
• Please click the arrow box and try again!
Question 3
• Who can approve faculty credentials for Credit
courses? (click the box next to your response)
– A. Associate Deans
– B. Program Coordinators
– C. Deans and VPAA
– D. Academic Services staff
Correct!
• Great! Yes, only the deans and VPAA can
approve credentials for credit courses, with
the VPAA having final approval.
• Please click the arrow box to progress to the
next question.
Sorry, incorrect!
• Please click the arrow box and try again!
Question 4
• Does CCE and Avocational faculty need
approval from the Deans’ Council? (click the
box next to your response)
– A. True
– B. False
Correct!
• False! CCE and Avocational courses are only
approved by the dean or associate deans or
program managers.
• Please click the arrow box to progress to the
next question.
Sorry, incorrect!
• Please click the arrow box and try again!
Question 5
• If non-employee status are teaching in a class,
they do not need to be credentialed. (click the
box next to your response)
– A. True
– B. False
Correct!
• Yes, all faculty teaching MUST be credentialed
and listed on the class as either a primary or
secondary instructor.
• Please click the arrow box to progress to the
next question.
Sorry, incorrect!
• Please click the arrow box and try again!
Question 6
• The Palm Beach State College Manual (click
the box next to your response)
– A. Can be used as a general guide
– B. Is only for credit courses
– C. Must be used for all courses
– D. Can be changed throughout the year
Correct!
• Yes, the credentialing manual MUST be used
for all courses, and in effect as written for the
current Academic Year.
• Please click the arrow box to conclude the
tutorial.
Sorry, incorrect!
• Please click the arrow box and try again!
Finished!
You have successfully completed the tutorial for
Faculty Credentialing. If you answered a few
questions incorrectly, please repeat the tutorial as
many times as you need.
This tutorial presentation is available online at
http://www.palmbeachstate.edu/academicservices/information-andreference/faculty-credentialing-tools.aspx
All resources on Faculty Credentialing are online at
http://www.palmbeachstate.edu/academicservices/information-andreference/faculty-credentialing-tools.aspx
Please send any comments to [email protected]