Role Profile
Role Details
Job Title:
Procurement Adviser
Directorate:
Indicative Grade
& Salary Range:
Work Location:
Education, People & Business
Contracts & Commercial Team Leader
Grade 8
35
(refer to Context section)
(pending full job evaluation review)
Broomhill Industrial Estate, Kilsyth Road, Kirkintilloch, G66 1TF
(see Location & Mobility within context section)
Strategic
Service
Grouping:
Reporting to:
Hours:
Corporate Procurement
Role Purpose
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To provide an effective and efficient strategic procurement service, including specialist advice, carrying out of
tendering and contract activities, ensuring the Councils’ procurement activities comply with European and National
requirements, best practice and best value
Develop, implement, maintain and update the procurement area of the i-Proc e-commerce P2P ERP system
throughout all areas of the Council including user training and support
Support Council Capital Programme Projects through an effective contract management approach
Support team members through knowledge sharing, coaching, and peer mentoring.in Procurement policy, procedure
and developments in strategic direction. Support the performance of the Corporate Procurement team through a
culture of team work and flexibility, contributing to the overall success of the Council.
Support the Procurement Improvement Plan, identifying development opportunities for systems and processes to
secure maximum advantage
Identify, manage and realise associated commercial benefits attributed to the Procurement team, and procurement
processes, through engagement with all Directorates and to manage/track the associated financial and non-financial
benefits.
Work to continuously improve service delivery and performance of the Corporate Procurement team
Role Accountabilities & Key Activities
Procurement Advice

To provide specialist procurement advice, through knowledge of procurement theory and practise, giving guidance
and support to all areas of the Council taking into consideration the requirements of Councils’ Standing Orders,
Procurement Strategy, Best Value principles, and procurement best practise
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To provide key contractual support to the Councils Capital Programme projects
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To advise and support all areas of the Council by interpreting and understanding procurement legislation and to
advise on complex procurement projects.
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To ensure across the Council compliance with EU Directives, National Procurement Regulations, and Councils’
Standing Orders
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To be responsible for monitoring agreements, customer and supplier satisfaction, supplier performance, and to
provide reports on the same
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To represent the Council and actively participate at external meetings and forums and make appropriate decisions on
behalf of the Council where required.
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Contribute to the development and implementation of the Councils’ Procurement Strategy
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Deputise for the Team Leader in their absence
Tendering and Contract
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Carry out tender exercises on behalf of the Council for service Directorates/
Departments Capital projects, including research, determination of best procurement route to follow, strategy
development, advertising, pre-qualification questionnaire and tender preparation
To carry out pre-qualification and tender evaluation in collaboration with stakeholders, post tender clarification and
negotiation, preparation of reports, all leading up to contract award, ensuring Best Value is achieved and risk to the
Council is managed/mitigated
To support and advise within a project environment on related contractual considerations
Liase with and maintain good working relationships with internal stakeholders and external stakeholders/suppliers so
that customer needs are identified and met, and supplier contract and partnering arrangements are developed,
managed and monitored on a continuing basis to ensure the Council obtains value for money from partnership
working with suppliers
To undertake research, analysis, and interpretation of management and supplier market information, and provide
reports on the same
Role Profile: PROCUREMENT ADVISER-PROJECTS
EDUCATION, PEOPLE & BUSINESS
Page 1 of 5 – JULY 2016
Role Profile
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To identify areas of potential procurement collaboration activity through research and analysis of internal
management information, review of the Scottish Information Hub data, discussion and collaboration with stakeholders,
discussion with external collaborators, suppliers, and carrying out market research
To identify and realise potential procurement savings for the benefit of the Council, through e.g tender negotiation and
benchmarking
To be aware of, and assist in monitoring, budgets relative to procurement projects
i-Proc e-commerce P2P ERP system
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To be involved and participate in the development and implementation of the i-Proc e-commerce P2P ERP system
throughout all areas of the Council, training of system users, contract management, supplier development and
management, sourcing and ordering of non-catalogue/contract items, and review of system management information
reports.
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To undertake continuing development and updating of the procurement area of the i-Proc e-commerce P2P ERP
system throughout all areas of the Council and provision of management information reports
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Champion sustainability in procurement activities to assist in ensuring the Council meets its climate
change/sustainability requirements
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Champion procurement news and advice via newsletter and quickplace to keep employees informed and up to date
with procurement developments
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Champion HUB updates for the Internet and Intranet to ensure stakeholders/suppliers/customers are able to access
up to date procurement information
Customer Service Delivery
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Deliver a high quality service by focusing on the individual needs and concerns of the customer.
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Take account of customer perspectives and expectations in continuous improvements to service delivery.
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Build and develop strong relationships with stakeholders to enhance the customer service delivery and experience.
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Ensure ongoing customer feedback is considered whilst balancing customer needs and expectations with other
organisational demands.
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Support a customer focused culture in service delivery and improvement to enhance the performance of the
organisation.
Team Working & Relationships
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Foster strong working relationships inside and outside the team to achieve common goals and objectives.
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Co-operate with and support others within the Corporate Procurement team through sharing knowledge, experience
and best practice.
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Build good working relationships within Corporate Procurement team by offering advice, encouragement and
assistance to team members, promoting loyalty to members of team and team decisions.
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Gain commitment from others by consulting and involving them through a partnership focus.
Corporate Responsibility
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Adopt Champion Roles as allocated in line with Council Corporate Objectives
Best Value
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Contribute to the performance of the team by achieving objectives in line with Service Level Agreements ensuring that
maximum benefit is derived from the service provided.
Best Practice
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Contribute to an environment in which the energy and enthusiasm of the team is harnessed and the generation of
ideas for improving working practices becomes an accepted responsibility at all levels.
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Adopt a proactive role in sharing best practice between and across the Corporate Procurement section to ensure that
customers benefit from a team that adopts a best practice approach.
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Demonstrate personal commitment to tasks and objectives routinely delivering a first class service to all customers.
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Work with pride and commitment to achieve high personal and professional standards delivering individual, team and
organisational goals in line with corporate objectives.
Role Profile: PROCUREMENT ADVISER-PROJECTS
EDUCATION, PEOPLE & BUSINESS
Page 2 of 5 – JULY 2016
Role Profile
Context
Location:
In line with the contractual terms for East Dunbartonshire Council employees:
Normal work base will be Broomhill Industrial Estate
Mobility:
- This section is determined
corporately and should not be altered
As per the contractual terms:
You may however be required to work in other locations within the Council,
either on a temporary or permanent basis, where the Council has a requirement
for your service.
Terms & Conditions Applicable to
the Role:
Single Status
X
Craft
LNCT (McCrone)
Role Status:
Permanent
X
Temporary
Casual
Sessional
Working Hours:
(per week)
35 hours
37 hours
Other (please
specify)
X
Mon
Tues
Wed
Thurs
Fri
Start Time
0900
0900
0900
0900
0900
Finish Time
1700
1700
1700
1700
1700
Unpaid Break
1
1
1
1
1
Total Daily Hours
7
7
7
7
7
Mon
Tues
Wed
Thurs
Fri
Work Pattern:
Sat
Sun
Sat
Sun
Non-fixed work
pattern (e.g.
annualised
hours)
(please describe)
Shift Pattern:
Days to be
worked
No of hours to be
worked per day
Over how many
weeks
Other relevant
information:
52 Weeks/Term-Time
Requirement to work out with
normal work/shift pattern:
Is this role suitable for Job Share:
52 Weeks
Term time 39
Weeks
Term time 41.8
Weeks
Term time (other)
(please specify
number of
weeks)
Yes
If ‘yes’ please
give details
No
Yes
No
If ‘no’ please give
details
X
On ad-hoc basis may be required to arrange supplier
forums out-with normal working days eg Saturday
X
Role Profile: PROCUREMENT ADVISER-PROJECTS
EDUCATION, PEOPLE & BUSINESS
Page 3 of 5 – JULY 2016
Role Profile
Contractual Overtime
Requirements:
Stand-By Rota:
Not Applicable
Yes
Please Specify
no of Hours (per
week)
Yes
If Yes, describe
frequency
No
Externally Funded:
Flexible Working Hours Scheme:
X
X
Yes
If Yes, specify
the funding
stream
If Yes, specify
length of funding
No
X
Yes
X
No
Disclosure:
Not Applicable
X
Standard
Enhanced
Other (please
specify)
Criminal Convictions:
None
Proper Officer:
Not applicable
Politically Restricted:
Not Applicable
Key Relationships
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As a member of the Corporate Procurement team the role has accountability for the delivery of Corporate
Procurement objectives.
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The role will work flexibly with other team members to share best practice and where appropriate, share resources to
achieve service level priorities.
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On a day-to-day basis, the job holder will be required to use initiative to progress day-to-day activities. More complex
issues will be referred to the Team Leader or Corporate Procurement Manager
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The role interacts with employees from all areas and disciplines within the Council
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Given the nature of the role, key relationships will include:
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Frequent contact with Managers,Team Leaders and employees
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Procurement Scotland, Scotland-Excel, Crown Commercial Services, other Local Authorities and Public
Bodies, and suppliers
Role Profile: PROCUREMENT ADVISER-PROJECTS
EDUCATION, PEOPLE & BUSINESS
Page 4 of 5 – JULY 2016
Role Profile
Personal Specification – PROCUREMENT ADVISER
Personal Specification
Essential (must have)
Desirable (would like to have)
KNOWLEDGE
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Demonstrate a detailed
knowledge of Local
Government Procurement
and related matters
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Report writing skills
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SKILLS
EXPERIENCE
(Occupational – Minimum
Experience)
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Professional level knowledge in Procurement theory and practise
Knowledge of procurement legislation, tender and contract strategies
development and monitoring, supplier development and monitoring,
supplier market development
Knowledge of Construction and Project based contracts
Knowledge of Contract Management
Knowledge of procurement financial and sustainability issues,
negotiation, partnership working and collaboration
Knowledge of drivers in local government procurement
Organisational awareness and knowledge of other internal & external
drivers
Practical application of knowledge across the key areas of the role
Ability to work to tight deadlines
High standard of integrity, accuracy, literacy and numeracy
Good time management and organisational skills
Research, analytical and diagnostic skills
Written and verbal communication skills and ability to tailor
communication depending on audience
Influencing & Negotiation skills
Facilitation & Coaching skills
ICT and/or data management skills
Experience in a procurement environment carrying out tendering and
contract work, research and analysis, giving procurement advice,
partnership working and collaboration,
Experience of contracting with model form conditions of contract
Experience of managing large contracts/projects
Knowledge across role accountabilities gained through experience
EDUCATION/
TRAINING
(Educational – Minimum
Qualifications)
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Full Member of the Chartered Institute of Purchasing & Supply
(MCIPS), or Diploma Member minimum CIPS level 4 gained through
examination and studying towards MCIPS, or Equivalent
degree/Professional Qualification plus related work experience
PERSONAL QUALITIES
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Excellent interpersonal skills
Carry out role with credibility and professionalism
Client and service delivery orientation
Ability to work on own initiative whilst balancing team, service and
corporate responsibilities
Planning, organisational and prioritisation of work requirements
Self-Motivated, Flexible & Adaptable
Can-do attitude
Approachable - Customer Focused
Team player
Ability to work under pressure to deliver positive results
Inclusive & Respectful
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Experience in a Local
Government Procurement
environment
DRIVING LICENCE
(should be desirable unless
approval has been sought
through CMT)
Role Profile: PROCUREMENT ADVISER-PROJECTS
EDUCATION, PEOPLE & BUSINESS
Page 5 of 5 – JULY 2016