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The Minutes of the Regular Meeting of the Parkersburg Utility Board
September 21, 2016
CALL TO ORDER
Pursuant to the call of its Chairman, Jimmy Colombo, the Parkersburg Utility Board met in the
Parkersburg Utility Board Administration Building, at 125 19th Street on the 21st day of
September, 2016. Chairman Colombo called the meeting to order at 9:03 a.m.
ROLL CALL
Present:
Jimmy Colombo, Chairman
Edward Glasser, Board Member
Paul Hoblitzell, Board Member
George Zivkovich, Counsel
Christopher Pauley, Assistant Comptroller
Eric Bumgardner, Assistant Manager
Eric Bennett, Manager
Absent:
John Lutz, Vice Chairman
Gregory Herrick, Board Member
Erin Hall, Comptroller
CONSIDERATION OF MINUTES
Chairman Colombo requested the Board consider the minutes of the September 7, 2016 regular
board meeting for acceptance into the record.
MOTION AND VOTE
Paul Hoblitzell moved to approve the minutes of the September 7, 2016 meeting as submitted to
the Board. Edward Glasser seconded the motion and it was approved by a unanimous vote of the
Board members present.
CONSIDERATION OF PAY ESTIMATE #24
FOR CONTRACT 4-2012 WASTEWATER
TREATMENT PLANT IMPROVEMENTS
Eric Bennett stated he provided a copy of the pay estimate and a correspondence on the item.
Bennett recommended the Board approve payment in the amount of $302,045.13. He noted the
contractor is essentially finished with some cleanup and grass restoration remaining.
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MOTION AND VOTE
Edward Glasser moved to approve pay estimate #24 from Orders Construction Company for
Contract 4-2012, Wastewater Treatment Plant Improvements in the amount of $302,045.13 as
submitted to the Board. Paul Hoblitzell seconded the motion and it was approved by a
unanimous vote of the Board members present.
CONSIDERATION OF RESOLUTION AND DRAW REQUEST #23
FROM THE INFRASTRUCTURE AND JOBS DEVELOPMENT COUNCIL
(IJDC) LOAN FOR WASTEWATER TREATMENT PLANT IMPROVEMENTS
Christopher Pauley stated this is the usual document necessary to access funds from the IJDC
loan to pay for expenses related to wastewater treatment plan improvement project.
MOTION AND VOTE
Paul Hoblitzell moved to authorize the Chairman to sign the draw request to access the funds
from the IJDC loan for wastewater treatment plant improvement expenses. Edward Glasser
seconded the motion and it was approved by a unanimous vote of the Board members present.
DISCUSSION OF POSSIBLE CHANGES
TO THE SEPTAGE/GREASE WASTE
HAULERS DISCHARGE POLICY
Eric Bennett stated he provided a correspondence and a copy of the current policy. Bennett noted
the policy limits the area of acceptance to five counties in WV. Bennett commented recent
inquiries have been made to start accepting hauled septage from a limited area in Ohio. He
explained the requests were always declined in the past, but there is no known reason for
declining. Bennett is requesting an opinion from Board members on possibly accepting limited
Ohio hauled septage. Zivkovich mentioned there should be some limit to the area where hauled
waste would be accepted. Bennett explained that the same haulers that work in the five WV
counties also haul waste in the Ohio counties immediately across the river. Zivkovich noted he is
not yet ready to give a final opinion at this time. He explained he wanted to research any issues
with serving Ohio customers.
Bennett noted PUB could earn additional funds by including the additional area of acceptance. A
second advantage is the benefit to the plant operation from the hauled material to help offset the
decline in collection system flows. The high loadings of the hauled waste, improves the
treatment process by providing the food to keep the microbes healthy.
Bennett stated staff would begin investigating amendments to the policy if the Board is interested
in accepting the limited Ohio septage. If the Board has no interest, then the policy would remain
unchanged. Chairman Colombo stated if the acceptance area is expanded to include a limited
area of Ohio, PUB would continue to have the ability to control what material is accepted and
have the potential to increase revenue. Hoblitzell added the benefit of the material to the
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treatment process would be a plus. Hoblitzell commented unless there is a legal reason not to
accept Ohio material, he believes expanding the option to the contiguous counties would be
reasonable and fair.
Bennett stated he had talked to a DEP representative and he could not provide a reason not to
accept Ohio material, but would review the issue and forward any information if found. Bennett
noted he has not heard anything further. He commented as long as the haulers comply with the
policy there should not be an issue.
Hoblitzell inquired if the roadside rests and campgrounds have treatment units or haul from
holding tanks. Bennett noted many have package treatment plants, but some have been
connected to neighboring collection systems. Zivkovich questioned how Huntington and
Wheeling are dealing with hauled material from Ohio. Bennett stated he would check with those
systems to learn how they deal with Ohio material.
CONSIDERATION OF INVOICES IN EXCESS OF $750.00
The following invoices totaling $426,268.99 were considered for approval:
A & A Safety
1 - 18" bar & 1 - 18" chain - water maint.
896.70
Atlas Towing
8.14 tons # 57, 33.97 tons pit run, & 17.26 tons 1 1/2" limestone - sewer maint.
909.50
Atlas Towing
17.38 tons # 57, & 40.09 tons pit run - sewer maint.
785.58
BFS Petroleum
1195 gallons unleaded, 1196 gallons diesel - all depts.
5,100.17
Bry - Air Inc.
Service call - issues with dehumidifier - WTP
2,115.00
C.I. Thornburg Co., Inc.
1 - 16" hydra-stop - water maint.
4,975.00
Carr Concrete
2 - 1' manhole risers, 2 - manhole flat tops, & 1 - 2' manhole bases w/boots - sewer maint.
1,110.00
Casto Technical Services
Labor & material to replace fan motor on AC unit - 125 19th St.
1,051.99
City of Parkersburg
Workers compensation - August 2016
4,821.54
Ferguson
Various size t-wyes & adapters - sewer maint.
1,407.08
Ferguson
280' of 8" sewer pipe - sewer maint.
949.20
Ferguson
12 - valve box lids, 12 - valve box bottoms, & 19 valve box tops - water maint.
847.00
Ferguson
20 - meter pit lids & 20 - meter pits - water maint.
Frontier
Phone services - August 2016
Mahone Tire
6 - tires - dump truck #72-011 - water maint.
Martin Marietta
42.80 tons 1 1/2" limestone - water maint.
885.96
MonPower
Kanawha St. Pump Station - September 2016
863.36
Orders Construction Co.
Contract 4-2012 Est # 24 - Phase II WWTP thru August 31, 2016
Parkersburg Utility Board
Sewer bill - WTP - August 31, 2016
Parkersburg Utility Board
Water bill - WWTP - August 31, 2016
922.02
Pitney Bowes
Smart mailer lease - billing dept.
753.00
Pitney Bowes
Sorter / inserter lease - billing dept.
Reagle & Padden
Quarterly Insurance Premium - 10/1/16
Sal Chemical
4,500 gals of sodium hypochlorite - WTP
2,600.00
935.46
1,012.74
302,045.13
10,303.68
1,564.08
49,483.00
3,645.50
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Sal Chemical
4,500 gals of sodium hypochlorite - WWTP
3,256.25
Smith Concrete
9.5 yds. of 9 bag 2% Hi-Early concrete - water maint.
1,311.00
State Electric
600' of pull rope, 1 - gal pull lube, & 500' signal wire - aerator & clarifier conduit upgrade - WTP
State Electric
Parts for aerator & clarifier conduit upgrade - WTP
1,053.75
State Electric
Controller & processor - PLC - East Street Booster
1,409.48
US Postmaster
Postage for 14w's - September 2016
1,163.00
Valtronics Sales, Inc.
6 - quarter turn electric actuator - upgrade aeration tank actuators - WTP
931.82
17,161.00
TOTAL APPROVED
426,268.99
Total amount of checks paid from sewer operating fund September 2, 2016 - September 16, 2016
247,075.27
Check # 71527 - 71686
MOTION AND VOTE
Edward Glasser moved the list of invoices over $750, dated September 21, 2016 in the amount of
$426,268.99 be approved for payment as submitted to the Board. Paul Hoblitzell seconded the
motion and it was approved by a unanimous vote of the Board members.
OTHER BUSINESS
EQUIPMENT LOCATION
Edward Glasser inquired about the location of the mixed liquor splitter structure referenced in the
contractors work schedule. Bennett explained the structure is located at the outlet of the aeration
basins and splits the flow to the three secondary clarifiers.
CLAYWOOD PARK PSD
SEWER RATE INCREASE
Paul Hoblitzell noted the recent announcement by Claywood Park PSD of the need for a sewer
rate increase and questioned if PUB could operate that system with a savings to its customers due
to economy of scale. Bennett responded a regional utility may have advantages for the county
residents. Hoblitzell stated he would not want to endanger the finances of the existing PUB
system, but was interested if any other Board members believed a regional utility would have
advantages. Chairman Colombo agreed he would be in favor of a regional utility. Hoblitzell
noted if the issue would become an option he wanted to see if the Board would be interested.
Hoblitzell commented there should be less staff needed if PUB operated the system. Bennett
agreed. Colombo stated it would be nice if the Board were approached with the option to operate
the PSD. Bennett mentioned Claywood’s plant is relatively new. Hoblitzell declared it should
be less expensive to pump water from PUB than to operate the Claywood plant full time.
Bennett agreed the cost of treating surface water is much higher than treating ground water.
Colombo suggested it would be nice if plans were developed for connections to neighboring
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utilities with requirements to supply the demand with costs included in the event PUB is
approached with the option.
The Board held a general discussion about consolidation of counties, schools and other entities.
NEXT MEETING DATE
Chris Pauley stated the next regular meeting is scheduled for October 5, 2016.
Board members agreed to meet in regular session, at the Parkersburg Utility Board
Administration Building in the conference room, at 9:00 a.m. on October 5, 2016.
ADJOURNMENT
Edward Glasser moved the meeting be adjourned. Paul Hoblitzell seconded the motion and it
was approved by a unanimous vote of the Board members present. The meeting adjourned at
9:30 a.m.
Respectfully Submitted:
Eric Bumgardner, Assistant Manager