Special Occasion Open Space Booking Form
Location: Please tick to indicate your preference
 Bush Street Reserve, Norah Head
 Peace Park, Gorokan
 Toowoon Bay Beach
 Sandy Beach, Summerland Point
 Canton Beach, Toukley
 Sensory Gardens, North Entrance
 Cliff Street Reserve, Norah Head
 Shelly Beach
 Jenny Dixon Reserve, Norah Head
 Swadling Reserve, Toowoon Bay.
 Lighthouse Beach, Norah Head
 Soldiers Beach
 Mackenzie Reserve, Budgewoi
 The Long Jetty, Tuggerah Lakes foreshore
 Naomi Honey Reserve, Shelly Beach
 Vales Point Park, Mannering Park
 Blue Bay
 Lakes Beach, Budgewoi
 Beach
please detail:
 Other
please detail:
Activity
 Wedding Ceremony
 Family Reunion
 Baby Naming
 Picnic
 Other
please detail:
Hirer details
Hirer name and address:
Contact person and position:
Address:
Email:
Telephone:
Fax:
Booking Dates and Times
Date(s):
Start Time:
Finish Time:
No of Participants:
No of Spectators:
List Equipment to be Used
 PA
 Chairs
 Archway………. No:
No:
 Tables………….. No:
 Shade Structure (maximum 3m x 3m)……. No:

Please Turn Over
Reviewed: July 2015
 Please initial the following statements to evidence that you have understood the booking conditions:
………
I understand that an individual booking form is required for each location/activity required by the hirer.
incomplete applications or requests not using the ceremony booking form will not be considered.
………
I understand that Council should receive all booking requests at least 10 days before the event in order to assess and
approve any booking.
………
I understand that I will receive a booking confirmation number if the booking is approved by Council. The fees or
charges will be invoiced at this point and is to be paid 30 days from the invoice date prior to the booking date.
………
I understand that no alcohol is to be sold or consumed in any park, reserve or sports ground.
………
I understand that the hirer does not have exclusive use of the park, reserve or sports ground.
………
I understand that the hirer will be responsible for all damage to Council facilities, infrastructure and grounds that
occur during the course the activity. Any costs incurred by Council in repairing the booked area will be borne by the
hirer making the booking.
………
I understand that the hirer is responsible for waste management during an activity, cleaning the area and ensuring
that it is left in a clean and tidy condition at the conclusion of the activity. Any costs incurred by Council in cleaning
the booked area will be borne by the hirer making the booking.
………
I understand that the hirer is responsible for arranging for the provision, emptying, removal and payment for
adequate litter bins for the event. If additional bins at the site are required, this must be arranged directly with
Council’s Waste Management Officer who can be contacted on 4350 1329.
………
I understand that no vehicles are permitted on the reserves or beaches. Loading and unloading must be undertaken
with the vehicles in a marked parking bay. Infringement notices may be issued to any unauthorised vehicle parked on
the reserve/beach area.
………
I understand that I need to comply with the relevant environmental protection laws in relation to the activity.
………
I understand that a copy of Council’s approval for the booking is to be carried during the course of the booking
period and be produced on request to an authorised person such as Council Ranger or a member of the Police force.
Signed:
(hirer)
Date:
/
Any
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Return form to: Email [email protected]
Office Use:
Additional Information:
Permission for above mentioned use of Council Open Space is hereby granted subject to compliance with the above
conditions and receipt of this form signed by the applicant on behalf of the hirer.
Signed:
Booking confirmation number:
(per Keith Ollier, Section Manager, Parks Sportsfields)
Date:
/
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