VIETNAM ACADEMY
OF SCIENCE AND TECHNOLOGY
UNIVERSITY OF SCIENCE AND
TECHNOLOGY OF HANOI
Hanoi, ……..….., 2017
REGULATIONS
on scholarships and financial aids for USTH students
(Issued with the Decision No. .... / QD-DHKHCN on .../.../2017 of the Rector of
University of Science and Technology of Hanoi)
PLAN
Part I – Funding sources and funding allocations
Article 1. Funding sources
Article 2. Funding allocations
Part II – Criteria for scholarships and financial aids
Article 3. Scholarship for excellent students
Article 4. Internship scholarship
Article 5. Tuition fee support
Article 6. Financial aid
Article 7. Support under social policy
Part III – Procedures for scholarships and financial aids
Article 8. Procedures
Part IV – Implementation
Article 9. Implementation
PART I
FUNDING SOURCES AND FUNDING ALLOCATIONS
Article 1. Funding sources
The funding sources for scholarships and financial aids for students are taken from
following sources:
1. Funding from the Asian Development Bank (ADB): This fund provides priorities for
female students, ethnic minority students and students with disabilities.
2. Funding from USTH tuition fees: 8% of funds obtained from fee collection.
3. Funding from State budget granted for students with priority in education: depending on
number of students of preferences in education annually.
4. Funding from extra sources such as individual contributions, etc.
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Article 2. Funding allocations
Funding for scholarships and financial aids is allocated for the following categories:
1. Scholarship for excellent students
2. Internship scholarship
3. Tuition fee support
4. Financial aid
5. Support under social policy
During review, scholarships and support, according to the actual situation, the Scholarship
and Financial Aid Council (SFA Council) may review the proposed scholarship allocations
accordingly.
PART II
CRITERIA FOR SCHOLARSHIPS AND FINANCIAL AIDS
Article 3. Scholarship for excellent students
Scholarships rewarded for students with best academic results and achievements in the
training specialities of USTH, aiming to motivate and encourage students in their studies.
1. Eligible students
Students of Bachelor, Master, and PhD programs at USTH.
2. Number of scholarships
Approximately 20% of students from each academic Department.
3. Value of scholarships
Depending on the results of enrollment and academic achievements of students, the SFA
Council, officially nominated by the Rector each year, will decide equivalent scholarship
levels.
The scholarships are provided as follows:
No.
Scholarship
category
Scholarship value
1
Level A1
Equivalent to 100% of tuition fee
2
Level A2
Equivalent to 75% of tuition fee
3
Level B1
Equivalent to 50% of tuition fee
4
Level B2
Equivalent to 25% of tuition fee
USTH scholarship is offered for the whole academic year and will be awarded 2 times after
students’ completion of tuition fee.
4. Minimum criteria for scholarship
To be eligible for this scholarship, student do not breach of discipline (from the level of
reprimand upward) and have excellent academic results as follows:
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4.1. Scholarship for 1st year students
4.1.1. Bachelor program
Scholarship of 1st year is awarded to Bachelor students having completed the enrollment at
USTH with excellent academic results (A) of 5 scientific subjects (Mathematics, Physics,
Chemistry, Biology, and Informatics) of 3 years of high school degree or prizes in national or
international Olympiads of Mathematics, Physics, Chemistry, Biology, and Informatics (*).
Students who have been awarded scholarship at the entrance interview by the Admission Jury will
automatically receive the promised scholarship or their scholarship level could be upgraded
based on the decision of the SFA Council.
Scholarship
No.
Minimum Requirements
Note
level
- Win first prize in national Olympiads (*); or
- Win prize in international Olympiads (*); or
1
Level A1
- Have excellent academic results of grade 10, 11, 12
and A ≥ 9.0/10; or
SFA
- Win second prize in national Olympiads (*); or
Council
will
2
Level A2 - Have excellent academic results of grade 10, 11, 12
decide the
and A ≥ 8.75/10
final band
- Win third prize in national Olympiads (*); or
score basing
3
Level B1 - Have excellent academic results of grade 10, 11, 12
on
and A ≥ 8.5/10
applications
4
Level B2
- Win consolation prize in national Olympiads (*); or
- Have excellent academic results of grade 10, 11, 12
and A ≥ 8.25/10
Scholarships are reviewed in order of priority (international and national prizes, academic
results, achievements ...) from high to low until the end of the target.
4.1.2. Master program
Scholarship of 1st year awarded to master students having completed the enrollment at
USTH with academic results of bachelor degree (GPA) from good and higher. GPA is
calculated according to a scale of 20.
Scholarship
Minimum Requirements
Note
No.
level
1
Level A1
GPA ≥ 17.5/20 or equivalent
SFA Council will
decide the final
2
Level A2
GPA ≥ 17.0/20 or equivalent
band score
3
Level B1
GPA ≥ 16.0/20 or equivalent
basing on
applications
4
Level B2
GPA ≥ 15.0/20 or equivalent
4.2. Scholarship for 2nd and 3rd year students
Scholarship for coming academic year is calculated and awarded for students according to
their results (GPA) in 1st or 2nd year of Bachelor degree and 1st year of Master degree at USTH.
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No.
1
Study program
2nd and 3rd year
Bachelor and
2nd year Master
Scholarship
level
Minimum requirements
Level A1
GPA ≥ 17.0
Level A2
GPA ≥ 16.0
Level B1
GPA ≥ 15.0
Level B2
GPA ≥ 14.0
Note
SFA Council
will decide the
final band score
basing on
applications
- Students having to retake exams are not eligible for scholarship.
- In referred academic year, students nominated by USTH to receive another scholarship
from other institutes or organizations are not granted USTH scholarship. In case that
scholarship is less than USTH scholarship, the SFA Council will offer him/her an extra
scholarship to reach the standard.
- If a student being granted scholarship violates USTH’s rules, depending on the severity,
the department in charge could propose to reduce or cancell his/her USTH scholarship.
- During the consideration of scholarship, if more students meet the minimum
requirements of scholarship but USTH scholarship is limited, priority will be given to female
students, minority students or students with disabilities.
4.3. Scholarship for students of PhD programs
4.3.1. Eligible students
- Having graduated from Bachelor and Master Programs with very good level (GPA≥
16.0/20) and upwards.
- Having good scientific publication track record (on national or international journals) or
achieving the scientific research awards at provincial, national or international level.
4.3.2. Scholarship scoring
USTH-DoS council scores scholarship based on application screening and applicant
interview. Application is screened for following criteria:
For 1st year students:
- GPA of Bachelor/Master degree
- Research achievements
+ Published scientific works (national and/or international journals)
+ Presentation (oral or poster) at national or international conferences/workshops.
+ Scientific awards (international, state, ministry or local level)
- Other activities (such as project’s leader, experience on works, education management,
scholarship, prizes during learning period at bachelor or master program…).
For 2nd and 3rd year students:
- Published papers/ articles in ISI journals (from PhD research works)
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- Oral presentation at national or international scientific conferences (from PhD research
works)
- Scientific awards
- Evaluation of supervisor on thesis's result in first/second year.
Article 4. Internship scholarship
Internship scholarship is awarded for students with excellent academic results at USTH to
have internship in France as part of USTH learning schedule.
1. Eligible students
- 3rd year students of Bachelor program and 2nd year students of Master program of USTH.
- Priority for female students.
2. Number of scholarships:
Approximately 10% of students with the highest GPA but not lower than 14/20, with no retake
exam of each speciality (for Bachelor level) and each academic department (for Master level)
and as well as no violation of discipline during the time at USTH.
3. Scholarship level
- Bachelor program: support for living expenses during the 3-month internship in France, visa
fees, roundtrip airline tickets Hanoi – Paris, airfare or train ticket from Paris to internship place
on the basis of actual costs.
- Master program: roundtrip airline tickets Vietnam – France, visa fees (visa fees applied for
all USTH students having internship in France). Internship period from 4-6 months depending on
the training program of each academic Department.
- In case of students who receive support from the host institution, according to the actual
situation, the university will consider to adjust the internship scholarship in order to maximize
the number of internships abroad and to give the opportunities to other students. In case the best
student in one speciality has received a full support from the host institution, the USTH
internship scholarship could be awarded to the 2nd best student.
Article 5. Tuition fee support
To encourage the students form the provinces and cities, high schools, universities or research
institutes, business, students of the French partners, USTH students of the Bachelor program
continue their study with a high quality Master and PhD programs in USTH, USTH offers tuition
fee support policy for students.
1. Eligible students
- Exchange students from universities belonging to the USTH Consortium
- Students appointed to Master or PhD study at USTH by the institutes of Vietnam Academy
of Science and Technology (VAST).
- Students of USTH Bachelor program continue their Master program at USTH.
- Staffs from MOU partners.
- Students from MOU high school partners.
2. Value of tuition fee support
The tuition fee supports are provided as follows:
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No.
Category
Scholarship value
1
S1
Equivalent to 25% of tuition fee
2
S2
Equivalent to 12.5% of tuition fee
3. Criteria for tuition fee supports
No.
Eligible students
1.
Exchange French students from universities
belonging to the USTH Consortium
2.
Students of USTH Master program continue
the PhD program at USTH
3.
Students of USTH Bachelor program continue
their Master program at USTH (no gap year)
4.
Students of USTH Bachelor program continue
their Master program at USTH (with gap year)
Support
Free
tuition
fees
S1
5.
Students from MOU high school partners
6.
Students appointed for Master study at USTH
by VAST (*)
7.
Students appointed for PhD study at USTH by
VAST (*)
8.
Staffs from MOU partners (*)
9.
Students from MOU university partners (*)
S2
S1
Note
Support is applied for 1st
year. Eligible students for
scholarship can receive
scholarship and tuition fee
support. The highest level
of scholarship and tuition
fee support will not exceed
the corresponding A1
scholarship.
Support is applied for 1st
year. Eligible students for
scholarship can receive
scholarship or tuition fee
support (select the higher)
S2
(*) Students are required to have a working contract and a letter of acceptance from their host
institutions.
Article 6. Financial aid
Financial aid is the cash support granted for students having difficult financial status in order
to help them a part of living cost during their studying time in USTH.
1. Eligible students
- Students of Bachelor, Master, and PhD programs at USTH
- Students under poor and near-poor households or being orphans, disabled parents/severe
illness, hard living circumstances… with the confirmation of local authorities.
2. Quantity
The numbers of students receiving financial aid is determined at each academic year.
3. Support level:
Financial support is provided as follows:
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No
Support level
Total
1
Level A
1.500.000 VNĐ/month
2
Level B
1.000.000 VNĐ/month
3
Level C
750.000 VNĐ/month
- Financial aid shall be reviewed and granted for a total of 10 months per academic year and
shall be valid for the academic year student applying for.
4. Application dossiers:
- Application form for financial aid with confirmation of their local authority/ host
organization (provided template)
- Declaration of family situation (provided template) with confirmation of their local authority/
host organization
- Other documents affirming their family income/ circumstances.
- 03 photos of student’s house.
Article 7. Support under social policy
1. Eligible students:
Students are eligible for fee exemptions under the Governmental Decree No. 86/2015/NĐ-CP
dated 02/10/2015.
2. Supporting amount
- Appling to the ceiling tuition fees provided at Section 2, Article 5, Chapter II –
Governmental Decree No. 86/2015/NĐ-CP dated October 02, 2015).
- Students of the category entitled to support under social policy shall also be considered for
receiving USTH fellowship in case they have applied for. The total amount of both categories
shall not exceed level A of USTH fellowship (1.500.000VNĐ).
- Support granted for 10 months per academic year and paid twice a year.
3. Application dossiers
- Application form for support (provided template)
- A copy of birth certificate
- A certification of beneficiaries in education with confirmation of authorities.
PART III
PROCEDURES FOR SCHOLARSHIPS AND FINANCIAL AIDS
Article 8. Procedures
Procedures for scholarship and financial aids support for USTH students are followed 3 steps:
Step 1: widely publish and receive applications for scholarship and financial support.
From October 1st to 15th, the Student Services Department announces to all students about the
application procedure for scholarships and supports.
Step 2: prepare proposed lists for scholarship and financial support; organize the SFA council
and issue a final decision.
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Within 15 days after the accepting deadline for students' applications and proposals of
Departments, the Student Services Department prepares lists and submits to the SFA council for
finalization. Final decision is issued by the Rector of USTH.
Step 3: announce lists of students receiving scholarships and financial aids
In November, the Student Services Department and related departments are responsible for
widely public the decision and list of students granted scholarships and financial aid support.
Scholarships and financial support will be bank-transferred 2 times/year after student’s
completing the tuition fee payment.
PART IV
IMPLEMENTATION
Article 9. Implementation
The implementation for the regulation for scholarship and financial aids for students are
mentioned in the following responsibilities and responsibilities:
1.
Responsibilities
The Student Services Department shall be responsible for compiling the detailed plan for
implementing the above procedures for the second semester of each academic year.
The Finance & Accounting Department shall be responsible for generalizing and advising the
allotment of scholarship and supporting fund of the university.
The Student Services Department, Finance & Accounting Department, and the related
Departments shall be responsible for publicizing and providing guidelines for the students to
implement the regulations therein.
During the course of implementation, should there is any difficulty occurred, it is highly
recommended to report immediately to the Student Services Department in order to submit
such difficulties to the Rectorate Board for settlement.
2.
Effectiveness
This regulation applies for the consideration of granting scholarship and supporting USTH
students commencing from the academic year 2017-2018. Any and all previously issued
regulations with respect to considering and granting scholarship and other support for USTH
students shall be abolished and no longer in effect.
Patrick BOIRON
Rector
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