BOARD STANDING COMMITTEE
CHARTER
Version #: 3
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Date: 25 August 2016 |
Description: SOC 2017 Charter
COMMITTEE NAME: Strategy Oversight Committee (SOC)
CHARTER EFFECTIVE DATE AND DURATION: 01 January 2017 to 31 December 2017
COMMITTEE PURPOSE:
(Overall charge, purpose, or focus of this committee in helping the PMI Board to do its job.)
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The purpose of the Strategy Oversight Committee (SOC) is to oversee the Institute’s strategy direction, approval,
implementation review and reporting in concert with the roles and responsibilities of PMI Senior Management
Team. SOC is accountable for ensuring the Board engages in effective strategic dialog and planning. This
includes the oversight and continuous improvement of the institute’s strategic planning processes and framework.
DELIVERABLES:
(Products the committee is tasked to produce.)
Ongoing Deliverables
Governance
1. Review committee charter, including roles and responsibilities, and produce a work plan by the end of January.
2. Work with Executive Liaison to develop and agree on roadmap for strategic dialogue for the year, to include
anticipated time required at Board Meetings.
3. Ensure strategy-related meetings and dialogs (such as Board meetings, Pattern Recognition, Assurance,
Relevance and the Strategy Planning Retreat-when conducted) are effective.
4. Ensure Strategic Framework Policy, the Strategy Planning Framework, the Strategy Planning Process and the
Strategic Plan are updated as necessary.
5. Ensure SOC’s responsibilities described in the Risk Policy are addressed.
6. Develop SOC and strategic planning related planning assumptions as input to subsequent year budget planning.
7. Review committee charter and recommend deliverables for subsequent year.
Strategy Direction and Approval
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8. Facilitate the Board in approval of strategic opportunities, including presenting motions to the Board for formal
vote when appropriate.
9. Oversee the development of the Institute’s strategy direction, approval and implementation.
10. Concur with PMI’s President & CEO on adjustments to strategic measures, targets and ranges and report format,
as needed.
11. Conduct an annual Relevance Check to determine whether a Strategic Plan Refresh or a Major Review of the
Strategic Plan is needed.
12. Evaluate outcomes of annual strategy relevance check and ensure conclusions are appropriately reflected in
PMI’s strategy planning documents.
13. Liaise with PMI Senior Management Team providing guidance and support during strategy planning and
development.
Strategy Assurance
14. Conduct annual review of PMI’s Strategic Framework (including core purpose, core values, envisioned goal, value
proposition, strategic principles and objectives) to ensure its integrity and recommend potential changes, as
appropriate
15. Ensure that the Board retains accountability over strategic decisions
Other Assignments
16. Accept additional assignments that are in line with SOC’s mission, as assigned through GovCom.
17. The SOC Chair will act as the communication contact for the Certification Governance Council (CGC) Chair to
answer questions or address concerns on an as needed basis.
ADMINISTRATIVE AND REPORTING REQUIREMENTS:
(Reports to PMI Board through whom, when, and how?)
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Uses standard agenda, note-taking and reporting templates posted on the Board Online Community.
Written reports submitted for July and December Governance Committee meetings.
Verbal reports at March and December Governance Committee meetings as determined by PMI and SOC Chairs.
Written reports, via e-Receipt Calendar, at January and October Board meetings.
Verbal reports at January and October Board meetings as determined by PMI and SOC Chairs.
RESOURCES AND BUDGET:
(In terms of budget, staff, etc.)
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As identified in the budget approved annually by the Board
PMI staff as assigned by the President and CEO
COMMITTEE COMPOSITION AND TERMS:
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Committee Chair – as stated in ROB 6.5.6c and elected by the Board
Board Directors as assigned and approved annually
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• Staff Leader of the Strategy Function
Required:
• As stated in the Level 1 Candidate Criteria for PMI Board Appointees Policy.
Committee Specific:
• It is preferred that the majority of the SOC members have at least one year of Board experience.
COMMITTEE CHAIR AND CONTACT INFORMATION:
Name:
E-mail Address:
COMMITTEE CHAIR ROLES AND RESPONSIBILITIES:
1. Connects with PMI Chair, on an as needed basis, with questions or concerns.
2. Guides the committee in accomplishing the mission and objectives detailed in the charter and in accordance with
established Institute. Keeps the committee focused.
3. Ensures all committee members are fully oriented on the committee objectives, deliverables and roles/
responsibilities at the committee’s first meeting.
4. Ensures all committee members are aware of and adhere to the processes and timings established by the Board
for placing items on the Board agenda for discussion and deliberation, i.e., follow the Board calendar; submit
completed Board agenda template; ensure that committees have consensus approval of items before
presentation to the Board; ensure that Board agenda items are discussed and a straw vote taken in Board
informal session; and ensure that motions are adjusted, as needed, before deliberation and voting in Board formal
session.
5. Works toward building a sense of trust, productivity, and camaraderie within the committee.
6. As outlined in the Charter, develops a work plan in coordination with the Executive Liaison that will allow the
committee to effectively and efficiently discharge its responsibilities.
7. Develops meeting agendas, in coordination with the Executive Liaison, using the standard agenda template while
providing appropriate background analysis of the agenda topic.
8. Conducts meetings of committee and directs the communication for committee matters.
9. Works to ensure that meeting notes capture consensus agreement items and follow-up actions of the committee
using the standard meeting notes template.
10. Assigns tasks among committee members, as necessary.
11. Promotes consistent participation and timely connection to all teleconference meetings and addresses nonproductivity within the committee.
12. Works with Executive Liaison to ensure committee work is carried out between meetings.
13. Works with Executive Liaison to develop final reports, proposals and supporting documentation for the Board and
that the material presented to the Board accurately reflects the work of the committee and is submitted in a timely
fashion.
14. Provides updates on committee’s deliverables at Governance Committee meetings as requested by Chair.
15. Provides updates to respective committees after Governance Committee meetings.
16. Represents the committee at Board meetings.
17. Works toward building a sense of trust and productivity between committee members and other Board Standing
Committees.
18. Works with the Executive Liaison to review the charter mid-year and offer recommendations to Governance
Committee for updates to the following year’s charter.
19. Transitions the incoming Committee Chair into the role.
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EXECUTIVE LIAISON ROLES AND RESPONSIBILITIES:
1. Empowered to make decisions to support accomplishing the mission and objectives of the committee. Any
direction of the committee that may suggest a change that impacts an Institute policy provision must be discussed
with the Committee Chair and the President and CEO.
2. Works in coordination with the Committee Chair to efficiently discharge the responsibilities of the committee.
3. Coordinates all administrative duties and ensures that an online community exists for the team.
4. Works in coordination with the Committee Chair to develop agendas, set meeting dates and locations, and
communicate meeting requirements using the following criteria:
a. Meeting dates and locations should be determined as far in advance as possible.
b. Meeting requests forms should be sent to the proper contact with all meeting requirements stated.
c. Agendas should be developed using the standard agenda template and should include the meeting date,
venue and meeting room on all agendas. If the meeting room name is not available at the time the
agenda is distributed, then meeting attendees should be informed of the meeting room at check-in. The
agenda should reflect what agenda items are tied to a stated deliverable in the charter.
d. Handouts should be distributed to the team in advance of the meeting via the team’s online community.
5. Works in coordination with the Committee Chair to capture notes that reflect consensus agreements and follow-up
actions using the standard format for meeting notes for Board Standing Committees.
6. Works in coordination with the Committee Chair to ensure all reports, proposals, supporting documentation are
developed in a professional and timely manner.
7. Works in coordination with appropriate staff to ensure that any financial, ethical, legal, and strategic implications
associated with any option brought to the Board is identified and revealed during the preparatory stages and that
these implications are reported on the Board agenda template.
8. Ensures that an online community site is established and maintained and committee documents are appropriately
archived.
9. Coordinates and deploys any approved external communications.
APPLICABLE GOVERNING DOCUMENTS:
(In addition to the below, identify sections from PMI’s governance documents specifically related to roles and
responsibilities of this committee.)
1.
2.
3.
4.
5.
PMI Code of Ethics and Professional Conduct
Bylaws Article VI: PMI Board of Directors
Rule of the Board 6.5, Board Standing Committees
Rule of the Board 12.1, Board Member’s Code of Conduct
Strategic Plan, specifically Core Value on Volunteerism: Volunteers and effective volunteer partnerships with staff
are the best way to accomplish the Institute's goals and objectives
6. Institute Policies:
a. Conflict of Interest
b. Confidentiality
c. Strategic Framework
d. Volunteer Records Management
e. Travel
f. Expense Report
7. SOC Governing Documents:
a. PMI Board approved Strategic Framework Policy
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