YOUNG FOCUS FOR EDUCATION AND DEVELOPMENT FOUNDATION,INC.
Block 2 Unit 10, Manila Jade Garden,
H. Lopez Boulevard corner Juan Luna,
Tondo, Manila
JOB DESCRIPTION
Title:
EVENTS and PROJECT ASSITANT
Accountable to:
Executive Director
Purpose of position
The Events and Project Assistant aims to provide support services to YF Staff as itimplements
quality service to students to achieve a well balanced development both in academic and social
aspect.
EVENTS and PROJECT ASSISTANT will be responsible for the following:
1.
To assist Student Coordinators in the event that they are not available, on leave or absent.
Proper coordination with the Student Coor to the Project Assistant and vise versa is
necessary.
2.
To implement approved and regular events such as the following:
a. General Assembly meeting
b. Camp
c. Etc
3.
To propose and initiate an events that can contribute to the students development in
coordination with the Student Coordinators
4.
To handle conceptualization and implementation of the Livelihood and Income Generating
project, develop new products, train and supervise qualified students in the said project.
5.
To handle, archive, organize and upload all photos and videos of YF.
6.
To coach students in case the Student Coordinator or SMT decides to give a student a
coach
7. ADMINISTRATIVE FUNCTION
a. Submit Weekly/monthly accomplishments and schedule of fieldwork to the Executive
Director
b. Prepare budget request
c. Responsible in liquidating the cash advances made to finance department and
updating the school request item of the student in the database.
d. Liquidate all cash advances
e. Keep a current and accurate budget tally.
f. Preparing reports as required, based on extensive and accurate information
gathering and analysis;
g. Providing appropriate information to clients, professionals, colleagues and others in
order to maximize good decision-making processes.
h. Keeping factual and timely formal records through the use of computer based and
other information systems.
i. Coordinating and monitoring client’s contacts with professional/volunteers involve
with the client.
j. Provide counseling/therapeutic support to individual clients and their families when
required.
k. Communicating regularly with partners/network professionals/specialists regarding
relevant client psycho-social and healthcare issues.
l. Ensure encoding of Weekly report via the YF Weekly report on line.
8. RELATIONSHIP WITH OTHERS/COORDINATION FUNCTION
a. Coordinate with the Student Center Manager
i. Meeting rooms to use
ii. Equipments to be used
iii. Activities and schedules
iv. Fill up necessary forms
b. Coordinate with the Student Coordinator
i. Progress of the students
ii. Concerns of the students
c. Communicating closely with the SMT to ensure ongoing evaluation and effective
treatment
d. Making a positive contribution to the development of a co-operative relationship
with the supervisor and the student management team (SMT)
e. Working collaboratively with other social work colleagues, professional advisors,
managers and other employees of the organization.
f. Developing and maintaining effective links with a range of other people and agencies
in order to maximize services built on inter-agency collaboration. This will include
links with appropriate peoples, community groups, professional agencies and other
client groups that relate to the practice area.
Organizational
 Following legislative requirements, and Departmental policies and practices at all times.
 Seeking approval for funding of interventions on a case to case basis within defined
parameters.
 Accepting and obeying all lawful and reasonable instructions given by supervisor and line
managers, including delegations from Co-ordinators.
Self-Management Responsibilities:
 Planning and taking opportunities for training, coaching and other professional
development possibilities.
 Managing work priorities, personal workload and stress levels with the support of the
supervisor.
 Complying with the Service’s policies on health and safety in the workplace and
participating as part of the organization to provide for a safe and healthy work
environment.
 Complying with requirements of the Supervision policies.
Key Competencies
The following competencies are required for the position:

Resilience – a demonstrated ability to persevere through periods of heavy workloads in
stressful situations.

Conceptual thinking – the ability to identify patterns or connections between situations;
identify key or underlying issues in complex situations and resolve these by using creative,
conceptual and inductive reasoning.

Analytical thinking – the ability to understand a situation by breaking it into smaller pieces,
to be systematic, to trace cause and effect implications, and to set priorities.

Interpersonal understanding – a desire to understand the structure and protocols of other
cultures and a willingness and aptitude to utilize these for the benefit of clients of the
Service; and ability to understand the reasons for the feelings and behavior of others
through the ability to interpret unspoken or partially expressed thoughts feelings and
concerns, and through an appreciation of the cultural framework within which that person
operates.

Achieving the task – the ability to organize work through an efficient use of time, setting
targets and achieving them.
The following competencies are highly desirable for the position:

Relationship building – An ability to engage with clients and to establish working
relationship with agencies, voluntary groups and individuals.

Influencing others – An ability to influence others through appropriate use of directive and
non-directive means.

Information seeking and interpretation – an ability to illicit basic information and probe
for further facts through a wide range of information gathering skills.

Listening and responding – an ability to listen, to interpret, clarify and respond
appropriately.

Role clarity – an ability to be clear about one’s role and to evaluate the purpose of taking a
particular action.

Service orientation – a desire to work within the framework of the Service toward meeting
the desired outcomes for clients.

Teamwork and co-operation – a commitment to work co-operatively as part of a team,
and to be flexible in a changing work environment.
Qualification



Graduate of BS Psychology/ BS Social Work
Experience working with the youth
Experience in Leading
Issued: April 19, 2010