How to Correctly Complete
Club Report Section of
LTG Monthly Report
What is your primary role as a
Lt. Governor / Board Member?
To help clubs become the
best Key Clubs they can be.
Step 1: Determine the Rating
Rating key:
0 – Inactive (means no members in club)
1 - Does not meet standards
2 - Meets standards
3 - Exceeds standards
Step 1: Determine the Rating
What determines the “standards”?
General guidelines for meeting standards:
1.
2.
3.
4.
Regular club and board meetings
Pays dues on time for at least 20 members
Performs ten (10) service hours a month
Performs at least two (2) monthly meaningful and impactful service/fundraising
projects
5. Participates in Divisional and District events including OIF and Pride Reports
Step 1: Determine the Rating
You and Zone Administrator set
“standards” used to determine rating
Step 1: Determine the Rating
Club rated “0” or “1”: Describe how
they fall short of standards
Step 2: Develop & List Specific Actions
A. Look at club’s deficits
B. Describe
Step 2: Develop & List Specific Actions
Examples of deficits
1. Club holds regular club and
officer/board meetings
•Club meetings are irregular, not scheduled
•Board does not meet or meets irregularly or “as needed”
•Club not holding any summer board meetings
Step 2: Develop & List Specific Actions
Examples of deficits
2. Club pays dues on time and for at least 20 members
•Last year club paid dues after Dec. 1
•Last year or current membership is under 20
Step 2: Develop & List Specific Actions
Examples of deficits
3. Club performs at least ten service hours a month
•Project hours total less than 10 most months
•Club not doing projects, just a social club
Step 2: Develop & List Specific Actions
Examples of deficits
4. Club performs at least 2 meaningful
projects a month
•Club does only one project a month
•Club’s biggest project is picking up trash around the school
Step 2: Develop & List Specific Actions
Examples of deficits
5. Participation in division and district events
•Club has not attended a district convention in at least 2 years
•Club never or rarely sends any representatives to DCM’s
•Club does not participate in divisional or district projects
Decide what you can do to impact the deficit for
this month
•
•
•
•
May take small steps and several months
Action may involve someone else
Get club involved
Celebrate small steps
Record deficit and the action
List activities for clubs rated 2 and 3
Take from Pride Report
Call an officer
Summary – How to Complete
Activities Section
1. Determine “standard” in your Division with your Zone
Administrator
2. List deficits making club a “0” or “1”
3. Create and record actions you will take this month, or
4. Record activities of 2 & 3 rated clubs
QUESTIONS?
Record deficit and the action you will
take THIS month… (Examples)
• Club not meeting regularly because members don’t attend. Will talk with
advisor about reason, then meet with officers to give ideas on how to
make meetings more interesting.
• Does not participate in division. Faculty adviser has been non-responsive
and blocks me from communicating with officers. Zone Administrator and
Kiwanis Adviser are going to have a conference this month with the
Principal to facilitate communication.
• Not involved with division. Going to ask club to host a DCM.
Record deficit and the action
Examples
• Not doing many projects, members not involved, club not well organized.
Planning to attend a meeting and train officers in August.
• Under 20 members last year, half have graduated, no officers. Meeting
with remaining members this month to help them plan membership drive
for August.
• Club paid dues in February because they did not collect them until late.
Plan to cover with President and Treasurer ways to collect and pay dues
by December 1.
Record deficit and the action
Examples
• Club projects not very meaningful or impactful. My club inviting their
members to our Habitat for Humanity project.
• Club’s projects uninteresting to members, need project ideas. Getting
club president in touch with Service Chair to give project ideas. Will
follow up with officers on how to plan some they have chosen.
Record deficit and the action
Examples
• Club not attended DCON in years. Giving DCON 2011 presentation at
their first meeting and will talk about ways to raise money. Will attend
Kiwanis DCM to meet with sponsoring club to discuss what they can do
financially to assist.
• Club is inactive. Will attend Kiwanis DCM and meet with sponsoring
president and SLP (sponsored youth) chair to plan reactivation.
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