Function meeting
This function meeting has to be achieved:
1. When the junior assistant starts his/her function (within one to two months,
together with the planning meeting
2. Again when the junior assistant submits the request for his/her contract
extension
Personalia
SURNAME
NAME
Junior assistant (JA)
Coach
Representative
partner
NGO/BTC
Country
Resident
Representative
Date arrival
City
Country
Project
name
navisioncode
End date project
+
Date of the meeting
The Junior Assistant (JA) has now been working one month in the field. It is the
perfect moment for the Junior Assistant and his/her coach to take the time to go over
the job description and to update it if needed.
The aim of the function meeting is:

For the JA to understand clearly what is expected from him/her

For the coach to understand clearly what are the JA’s expectations
and objectives

For the JA to see how his/her tasks fit into the wider organisational
picture.
We ask the Junior Assistant to send this document (duly filled and signed) and the
updated job description after this meeting to the Resident Representatives and to the
Junior Programme. The ResReps may share their comments by sending them to the
Support and Follow-up Staff member and to all persons involved in this meeting.
Thanks for your support!
Development Circles Junior Programme – Function Meeting
I Function Meeting
Refer to the job description.
Issues to be discussed if necessary: How does the Junior Assistant
experience his/her function, what are his/her expectations and objectives,
explanation of strategic objectives by supervisor, discussion of job
description, supervisor’s expectations...
II Update of the job description
III Comments from the Junior Assistant
IV Comments from the coach
The junior assistent
Surname + first name
Date
Signature
Date
Signature
The coach
Surname + first name
Representative of the partner (if applicable)
Surname + first name
Date
Development Circles Junior Programme – Function Meeting
Signature