Steps for Filing a Softex Form
1.
For Submission of Softex Form
1. Preparation of Softex Form
2. Submission of Softex Form by Unit Maker to Unit Approver
3. Submission of Softex Form by Unit Approver to DC office
2.
After submission of Softex Form
1. Printing of Softex
2. Deficiency raised by DC office
Preparation of Softex Form
User can log into SEZ Online system and click
here to fill the Softex Form
Preparation of Softex Form
Softex form is opened
Preparation of Softex Form
Continuation of Softex
Continuation of Softex form
Form tab
tab
Contract id is the no that is registered with
the DC Office.
Preparation of Softex Form
On saving the details for the first time, a
unique Request id is generated
Preparation of Softex Form
Enter the Invoice details in
this tab
User has option to select the type
of Invoice details
The list of invoices added (Individual Invoice
Details’ tab) is displayed here. The user has
to select the invoice No to add items in it
The user can select an
Invoice by clicking here
Click here to add multiple
Invoice details ,if required
Preparation of Softex Form
User can add consolidated details of all
invoices here
Preparation of Softex Form
Enter Export related
details in this tab
User can select multiple
Authorised Data Service providers
Unit user can select multiple
type of software exported
Preparation of Softex Form
Continuation of
Export tab
Preparation of Softex Form
Enter the Royalty related
details in this tab
Preparation of Softex Form
If any supporting documents are to be
submitted with Softex form, the details of
the documents have to be entered here
To generate acknowledgement
receipt click here.
Preparation of Softex Form
Submission of Softex Form by Unit Maker to Unit
Approver
Unit User can submit the
request by clicking here
Submission of Softex by Unit Maker to Unit Approver
On submitting the request
Confirmation screen appears
with “Confirm” and “Cancel”
Unit User can confirm the
request by clicking here
Submission of Softex by Unit Maker to Unit Approver
The user can view his
Inbox by clicking here
If Unit Maker prepares a Softex but does not
submit, the Softex request will remain in his Inbox
Unit can click on Request Id to
view contents of Softex
Submission of Softex by Unit Maker to Unit Approver
Submission of Softex by Unit Approver to DC Office
This is Unit Approver’s Inbox
Click here to open the request
As a Unit Maker submits the Softex, it comes
to Unit Approver’s Inbox
Submission of Softex by Unit Approver to DC
Office
Additional tab named
“Declaration” is to be filled by
the Unit Approver
Submission of Softex by Unit Approver to DC
Office
Continuation of
‘Softex form’ Tab
Unit Approver may
1. Send back the request to user who has prepared it
or
2. Submit the request to DC Office
These are the Action options
available to Unit Approver
After selecting “Request Status”, click on Submit
Submission of Softex by Unit Approver to DC
Office
After clicking on Submit button,
Confirmation Screen appears
Click here to submit the Softex
request to DC Office
Submission of Softex by Unit Approver to DC
Office
User can select appropriate DSC submission
of request.
Submission of Softex by Unit Approver to DC
Office
User gets two options for
payment
Click on “Pay” button & then on
“Confirm” button
Submission of Softex by Unit Approver to DC
Office
On Payment ,Acknowledgement Receipt
is generated
Submission of Softex by Unit Approver to DC
Office
Printing of Softex
To print , search for the Softex through ’Search Request’ link
& Open the Softex request by clicking on Request id
Print of Softex can be obtained by
Unit maker or Unit Approver
Printing of Softex
Continuation of
‘Softex form’ Tab
Click here to print
Printing of Softex
Form No is allotted by the system
Printing of Softex
Unit
Unit Maker
Filling Softex form
Unit Approver
Physical
Documents
Submission
DC
Office
Approved
Deficiency
Rejected
Deficiency raised by DC office
This is Unit Approvers Inbox
Click here to open the request
The status of the request will be ‘Deficiency’
If DC Office raises a deficiency, the request will
come to Unit Approver’s Inbox
Deficiency raised by DC office
This is the Remarks entered by the DC
Official giving details of the Deficiency
After opening the request, Click here (Remarks history Link)
to view the Deficiency raised by the DC Official
Deficiency raised by DC office
Unit Approver may
1. Send back the request to user who has prepared it
or
2. Submit the request to DC Office
After selecting “Request Status”, click on Submit
Deficiency raised by DC office
If Unit approver selects ‘Request Status’ as
‘Submitted’ External Remarks column is displayed
After entering External
Remarks, as user clicks
on submit , the Softex
request goes back to DC
Official
The Unit approver can reply to the Deficiency by
entering remarks in ‘External Remarks’ Column. The
details entered here can be viewed by DC Official
Deficiency raised by DC office