Request for Quotation (RFQ)
Background
A
The Rural Industries R&D Corporation is seeking Quotations for the provision of a Code of
Practice for the ginger industry.
B
Each respondent to this RFQ is expected to
(i)
fully inform itself on all aspects of the work required to be performed;
(ii)
submit its Quotation in accordance with RFQ Schedule 1 – Statement of Requirement;
and
(iii)
submit its Quotation on the template provided at RFQ Schedule 2 – Quotation.
C
Each respondent, by submitting its Quotation, agrees that the Quotation is subject to the RFQ
Schedule 3 –Provider Agreement and agrees to comply with the conditions of the Agreement.
D
Acceptance of a Quotation will occur only when an Agreement is issued or a contract is
executed.
E
The Rural Industries R&D Corporation, at its discretion, may discontinue this RFQ, decline to
accept any Quotation, decline to issue any contract or satisfy its requirement separately from
this RFQ process.
RFQ Schedule 1 – Statement of Requirement
Key Dates and Details
Event
Anticipated Dates
Issue of RFQ
7 February 2014
Closing Time
17:00hrs, 28 February 2014 Canberra local
time.
Expected execution of Contract or issue of
Agreement
1 May 2014
When Services are required
The Services are required on or before 30
September 2015
RFQ Distribution
RFQ documentation including any updates is
available from:
Dr Dave Alden, Senior Research Manager,
RIRDC (02 6271 4128).
Lodgement Method
Quotations should be lodged with Ms Isobel
Whiting-Davis at [email protected] by the closing time and
date specified above.
The Rural Industries R&D Corporation will only
RFQ Number: 2014/COP
consider Quotations lodged in Microsoft Word,
Microsoft Excel or PDF format.
Contact Officer
For all matters relating to this RFQ, the Rural
Industries R&D Corporation’s Contact Officer
will be:
Dr Dave Alden (02 6271 4128;
[email protected])
The Services
The Rural Industries R&D Corporation is seeking Quotations for a Code of Practice for the ginger
industry.
Background
This project will develop a code of practice for the Australian ginger industry to promote
best practice for the ginger industry and provide a standard for growers to use as a
benchmark for:


Objectives
production practices from harvest to retail shelf
packaging and handling to reduce yeast and mould which will increase shelf-life
for both new and old ginger.
1. Undertake a desktop review of all the appropriate production information to
identify best-practice handing and packing of new season and old season
ginger.
2. Provide growers best practice information for handling and chain management
post-harvest to ensure fresh ginger product is provided to the market with an
improved shelf-life. This will include information about:
a. Handling techniques to reduce yeast and mould.
b. Styles of long-life packaging for new season ginger and old season
ginger.
c. Carton sizes for new season ginger and old season ginger.
3. Create a flow chart with wholesalers & retailers to improve the shelf-life of
ginger at different times of the year. This will require:
a. A trial with 1 wholesaler and approximately 10 retailers of various
combinations of carton size for new season and old season ginger to
minimise loss of product over a whole year.
b. Identification of the temperature required on shelf at different time of the
year in relation to age and/or morphology of new season and old season
ginger.
Standards and Best Practice
Advice must be provided in MS Word format or as agreed by RIRDC.
Rural Industries R&D Corporation
Page 2 of 8
RFQ Number: 2014/COP
RFQ Schedule 2 – Quotation
Instructions to assist respondents to complete their Quotation have been included as white
text on a black background.
Respondent’s Details
Full legal name and postal address:
ACN/ARBN (if applicable):
ABN (if applicable):
Contact Officer
For all matters relating to this RFQ, the respondent’s Contact Officer will be:
Name/position title:
Telephone
Mobile:
Email:
Contract Manager
Instruction to Respondents:
Respondents should provide the requested details of the person who is the respondent’s proposed Contract
Manager, responsible for general liaison and accepting and issuing any written notices under the contract, if
a contract is awarded.
Name/position title:
Telephone:
Mobile:
Address for Notices:
Name/position title:
Postal Address:
Email Address:
Respondent’s Quotation
Instruction to Respondents:
Respondents should describe how they will meet the Rural Industries R&D Corporation’s requirements as set
out in Schedule 1.
Proven Capacity
Statement of Skills and Experience
Instruction to Respondents:
Respondents should provide evidence of their skills and experience in providing the Services.
Specified Personnel
Instruction to Respondents:
Rural Industries R&D Corporation
Page 3 of 8
RFQ Number: 2014/COP
If the quality of the respondent’s Quotation is based on the experience of its personnel, the respondent
should provide full details here. Attach CVs where appropriate. If no Specified Personnel, insert “Not
applicable”. Note that fees shown in this table form part of the pricing table below – they are not additional.
Name
Position/Role Rate
Rate
Anticipated Total for
Current
($A, duty
($A, duty
Time
Person
level of
paid, GST
paid, GST
Security
exclusive)
inclusive)
Clearance
Total GST
exclusive
$A
Total GST
$A
Total GST
inclusive
$A
Subcontractors
Instruction to Respondents:
Respondents must provide (in the form of the table below) details of subcontractors that the respondent
proposes to engage where the value of the services to be undertaken by the subcontractors is anticipated to
exceed $20,000 (exclusive of GST). If no subcontractors will be used insert “Not applicable”.
Proposed
subcontractor
(full legal name &
ABN/ACN)
Scope of works to be subcontracted
and technical significance
Fees and
associated
expenses
(GST
exclusive)
Fees and
associated
expenses (GST
inclusive)
Referees
Instruction to Respondents:
Respondents are to provide details of at least two referees relevant to this Quotation. Referees selected are
to have direct working knowledge of the respondent’s capabilities and capacities in relation to similar
Services. Daytime contact details for each referee must also be provided to ensure that the Rural Industries
R&D Corporation will have appropriate access to the referees listed.
Referee Name
Position/Company
Phone No:
Email Address
Pricing
Prices for Services
Instruction to Respondents:
If no Services, delete table and insert “Not applicable”.
Rural Industries R&D Corporation
Page 4 of 8
RFQ Number: 2014/COP
Task
Milestone
Deliverable
(if
applicable)
Milestone
Delivery Date
(if
applicable)
Payment
Schedule
($A, duty paid,
GST exclusive)
Payment
Schedule
($A GST
component)
Payment
Schedule
($A, duty paid,
GST inclusive)
Total GST
exclusive
$A
Total GST
$A
Total GST
inclusive
$A
Travel and Accommodation
Instruction to Respondents:
If no travel or accommodation required, insert “Not applicable”.
Specified Personnel or
Subcontractor
Estimated nature of Travel required
over the course of the delivery of
services
Travel costs
Accommodation
Costs
Facilities and Assistance
Instruction to Respondents:
If the respondent’s proposal and pricing is based on the Rural Industries R&D Corporation providing any
facilities and assistance, these should be stated here. You may refer to the facilities and assistance (if any)
Offered by the Rural Industries R&D Corporation in RFQ Schedule 1 – Statement of Requirement, by
inserting ‘we require only the facilities and assistance offered by the Rural Industries R&D Corporation in
RFQ Schedule 1 – Statement of Requirement.’ If no facilities or assistance is required, insert “Not
applicable”. Note that any costs incurred by the Rural Industries R&D Corporation in providing the proposed
facilities and assistance will be considered in evaluating the comparative value for money of the proposal.
Insurance
Instruction to Respondents:
Respondents must provide details of the insurance they hold in the table below. If no policy is held for a
particular type of insurance write ‘nil’ in the relevant space. If requested, the successful respondent must
provide the Agency with evidence of the listed insurances before a contract will be executed.
Insurance details
Type
Insurer
Total amount of insurance cover
(including details of any limits on
a per claim or aggregate basis)
Expiry Date
of Policy
Professional
Indemnity
Rural Industries R&D Corporation
Page 5 of 8
RFQ Number: 2014/COP
Public Liability
Property Insurance
Workers
Compensation
Additional Information
Instruction to Respondents:
Respondents should provide additional details, if any, that the Respondent wants the Rural Industries R&D
Corporation to consider here. This should be as brief as possible and may not exceed two A4 pages. If a
real or perceived conflict of interest would exist if the Supplier entered into a contract with the Rural Industries
R&D Corporation for the Services in this Quotation, full details should be included here.
Administrative Information
Confidentiality of Tenderer Information
Instruction to Respondents:
Respondents must identify, in the table below, any aspects of their Quotation that they consider should be
kept confidential, with reasons. If none, the respondents should complete the table with ‘Nil’ and “Not
applicable” in the relevant columns.
Respondents should note that the Rural Industries R&D Corporation will only agree to treat information as
confidential in cases that it considers appropriate. In the absence of such agreement, the Rural Industries
R&D Corporation has the right to disclose any information contained in the Quotation.
Provisions considered
necessary to be confidential
confidential
Rural Industries R&D Corporation
Reasons for requesting confidentiality
Page 6 of 8
RFQ Number: 2014/COP
Declaration by Respondent
The Respondent Quotations to provide the Services described in Schedule 1 to the RFQ (Statement of
Requirement) on the following terms ;
 The terms of the RFQ including Schedule 1 to the RFQ (Statement of Requirement)
 this Schedule 2 to the RFQ (Quotation);and
 the Rural Industries R&D Corporation Provider Agreement (Schedule 3;
These documents collectively comprise the Respondent’s “Quotation”.
The Quotation
The Respondent agrees to enter into a contract to provide the Services in accordance with its Quotation in
the form of the Provider Agreement attached to, or provided with, this RFQ which incorporates by reference
the Rural Industries R&D Corporation General Conditions of Contract.
The Respondent agrees that the Rural Industries R&D Corporation may accept or decline to accept the
Respondent’s Quotation in its discretion. No commitment or contract exists until a contract in the form of the
Standard Form Contract is executed by both parties. The Respondent agrees that the Rural Industries R&D
Corporation is not required to enter into any contract in connection with the RFQ.
The Respondent agrees that participation in any stage of the RFQ process is at the Respondent’s sole risk
and cost.
Unpaid Employee Entitlements
The Respondent warrants that neither it nor its proposed subcontractors (if any) has a judicial decision
against it (excluding decisions under appeal) relating to unpaid employee entitlements where the entitlements
remain unpaid.
Conflict of Interest
The Respondent agrees to notify the Rural Industries R&D Corporation immediately if an actual or potential
conflict of interest arises.
Criminal Code Acknowledgement
The Respondent acknowledges that the giving of false or misleading information to the Rural Industries R&D
Corporation is a serious offence under section 137(1) of the schedule to the Criminal Code Act 1995 (Cth).
Compliance with Equal Opportunity for Women in the Workplace Act
The Respondent warrants that neither it nor its proposed subcontractors (if any) is currently named as not
complying with the Equal Opportunity for Women in the Workplace Act 1999 (Cth).
Improper Assistance with Preparing Quotation
The Respondent warrants that its Quotation has not been prepared with the improper assistance of
employees or contractors or former (within the previous twelve months) employees or contractors of the
Rural Industries R&D Corporation or with improperly obtained information.
............................................................................
............................................................................
Signatory’s printed name:
Signatory’s signature:
............................................................................
...........................................................................
Signatory’s Position
Date
............................................................................
...........................................................................
Signatory’s Phone Number
Signatory’s Email Address
...........................................................................
...........................................................................
Witness’s printed name
Witness’s signature
Rural Industries R&D Corporation
Page 7 of 8
RFQ Number: 2014/COP
RFQ Schedule 3 – Draft Agreement
RIRDC Provider Agreement in separate document.
Rural Industries R&D Corporation
Page 8 of 8