NWHAUC Actions Summary
Outstanding Actions from February 2010
Action No
61
Description
JW to update group on High court judgement S81
Who
JW
When
ASAP
66
Secretariat to circulate expenditure sheet for
2009/10
KG
ASAP
May 2010 Actions
Action No
70
Description
Review and amend action numbering
Who
KG
When
ASAP
Action No
71
Description
Invite Baz Lokat to a future NWHAUC meeting
Who
JW /
MW
When
ASAP
Action No
72
Description
Ensure contact details for coring are up to date on
the contacts list
Action No
73
Description
Contact NE and YHAUC regarding printing of
HAUC UK Leaflet
Who
All
When
Next
Meeting
Action No
74
Description
Review new product included in the new SROH for
reinstating manhole covers
Who
JW /
MW
When
ASAP
Page 1 of 7
Who
When
All
ASAP
Utilities
North West Highway Authorities & Utilities Committee Minutes
Date: 19 May 2010
Held at: Blackburn Technology Management Centre
Attendees
John Webb
Michael White
Kay Gawthorpe
United Utilities plc (Utility Chair)
Lancashire CC (Highway Authority Chair)
Secretary
Chris Rooney
Stephen Hardman
Dave Reeves
Paul Carter
Duncan Davidson
Gary Clubbs
Gary Lomax
Hilary Ryan
Ian Elliott
Ian Large
Jon Brown
Jon Ansell
Michael White
Mo Kahn
Paul Hobbs
Peter Morton
Phil Jones
Chris Sharpes
Simon Littler
Steve Mangan
Tony Hemingway
Valerie Egerton
Veronica Wong
Doug Coyle
Gary Maxwell
Steve Rimmer
Andy Bithell
Kelly Brown
Julie Leacy
Elwyn Holt
John Horrocks
Angela Hughes
Mark Williams
Paul Faux
Alison Williams
Wirral Metropolitan Borough Council
Knowsley Metropolitan Borough Council
Cheshire East County Council
National Grid
Bury Metropolitan Borough Council
Cumbria County Council
Bolton Council
Scottish Power
Trafford Council
Blackpool Council
Stockport Metropolitan Borough Council
Warrington Borough Council
Lancashire County Council
Network Rail
Virgin Media
Tameside Metropolitan Borough Council
Dee Valley Water
Halton Borough Council
Blackburn with Darwen Borough Council
Salford City Council
Wigan Council
United Utilities
Manchester City Council
Cumbria County Council
Cumbria County Council
Halton Borough Council
Cheshire West and Cheshire
St Helens Council
Sefton Metropolitan Borough Council
Wigan Council
Urban Vision CC
Urban Vision CC
Liverpool City Council
Manchester City Council
BT / Openreach
Guests:
Jason Stetford-Smith – Greater Manchester Permit Scheme Project Manager
Page 2 of 7
1.
APOLOGIES
Andy Reilly
Bob Chadwick
Chris Nesbitt
Jennifer Hull
Dave Maguire
Chris Hayward
Jerry McConkey
2.
Oldham Metropolitan Borough Council
Rochdale Borough Council
Cable & Wireless
St Helens Council
Liverpool City Council
BT / Openreach
Sefton Metropolitan Borough Council
WELCOME AND INTRODUCTIONS
JW opened the meeting and introduced the guest, Jason Stetford-Smith from the
GMADE Permit scheme.
3.
REVIEW OF PREVIOUS MINUTES (17th February 2010)
3.1
Accuracy of content
.1
MK advised that the numbers on the actions were out of sequence.
Action No
70
Description
Review and amend action numbering
Who
KG
When
ASAP
3.2
Progress on previous actions
.1
The progress on previous actions is recorded above.
3.3
Matters arising
3.3.1
JW advised the group that the quality of information in some HA Gazetteer’s is still an
issue and he stated that Baz Lokat should be invited to a future meeting.
Action No
71
3.3.2
Who
JW /
MW
When
ASAP
Request from Utilities to ensure that all HA’s are sending coring programmes to allow
the Utility to be present. HA’s requested all Utilities to ensure the contact details on
the website were correct.
Action No
72
3.3.3
Description
Invite Baz Lokat to a future NWHAUC meeting
Description
Ensure contact details for coring are up to date on
the contacts list
Who
When
All
ASAP
Utilities
DR stated that at present there was no update available with the Cheshire East
Gazetteer and would provide the group with an update as soon as it was available.
Page 3 of 7
3.
Performance Information
.1
KG collated the Performance Summary prior to the meeting and advised that results
were provided by some Highway Authorities and not all results were provided in a
timely manner. The return this quarter was disappointing especially as agreement at
several NWHAUC meetings was reached that all HA’s would endeavour to provide
results.
.2
KG provided an overall summary of the Utilities performance for Quarter one as
follows:

Category A = 95.08% compliance

Category B = 89.86% compliance

Category C = 94.10% compliance
JW stated that Cat B sample inspection results provide important information and are
the indication of what is happening now.
4
Greater Manchester Permit Scheme
4.1
(A copy of the presentation has been provided).
The main points raised during the presentation and question and answer session are
detailed as follows:
5.

The Permit fee cost structure is defined by DFT. The numbers are fed into the
matrix which then determines the fees. The intention is to adopt the Kent
Model and apply the Permit scheme to traffic sensitive streets only.

MK queried the issue of parity and how much detail had been given to a HA
requirement to comply with the Permit scheme. JSF confirmed that KPI’s will
demonstrate Parity between HA’s and Utilities.

MK queried whether the 10 Permit Authorities will demonstrate that they have
used all their current available powers and why a Permit Scheme needs to be
adopted. It was confirmed that it will be down to the Cost Benefit Analysis to
demonstrate the benefits of adopting a Permit Scheme.

The next step in the process will be to issue a Consultation document with the
fee structure included. The consultation document will be available to all who
those who would like to respond

JW stated that a separate forum for Utilities (NWJUG) forum should be
established.

St Helens stated that they have been to see the DFT regarding the adoption
of a Permit Scheme and are determining who wants to join scheme

Chester West are also considering a Permit scheme.
3 HAUCs Roadshow update
Page 4 of 7
.1
JW and MW reminded the group that the 3 HAUCs roadshow was free to attend and
encouraged all members to ensure they registered to attend
.2
A meeting will be held on 6th June to finalise plans and rehearse the family fortunes
quiz.
6.
Co-ordination Working Group / ETON Update
.1
JW stated that the working group are meeting on the 9th June and are discussing the
following issues:



There is nothing in ETON 5 to facilitate the processing of Temporary Works.
The Eton Developers group are meeting to discuss the issue and potential
solutions.
A guidance note regarding the storage of materials. The group discussed the
possibility of issuing a no-excavation notice but that could cause problems
with FPN’s and Section 74. HA’s can charge reasonable costs for
investigation and possible removal of materials under Section 171 of the
Highways Act. JW will provide the group with an update when it is available.
Technical issues with ETON5
7.
Trunk Roads Gazetteer Update
.1
JW informed members of the group that there were issues with notices being issued
to the Highways Agency.. There are problems with the Gazetteer and identifying the
correct road and road name. HA’s should not have trunk roads on their Gazetteer
and should be on the Trunk Road Gazetteer. Utilities are going to review their own
processes.
8.
HAUC UK Leaflet – Availability
.1
JW presented a leaflet produced by HAUC UK for issued to operatives and queried
whether NW / NE and Yorkshire HAUC could combine funds to print leaflets to make
them cheaper.
Action No
73
Description
Contact NE and YHAUC regarding printing of
HAUC UK Leaflet
Who
All
When
Next
Meeting
9.
Alternative Reinstatement Material Sub-group
.1
VW provided the members with a document regarding the progress of the alternative
reinstatement material sub-group. The document was presented in detail and a copy
has been issued with the minutes. The main points in the document are detailed
below:

The group was set up as an advisory body and was not to “approve” the use
of any materials.
Page 5 of 7










When the group was first established a list of approved suppliers was issued
however this caused problems with some suppliers who queried why they
were not on the list.
There has never been a successful trial with CBEM3 and the trial was
recently stopped due to changes within BBUSL. A trial will commence soon
within Manchester and the product has been renamed as Pro-flo within
BBUSL.
The remit of the group has been discussed and it was agreed that it was the
responsibility of the individual promoting organisation wishing to use the
material to accept responsibility for its performance and acceptance.
Overbanding can only be used if it has HAPAS approval.
Appendix 9 trialled and approved products will be listed by the working group.
Materials can only be monitored through their use and performance
monitoring data should be collated for inspection.
If ARM’s are to be used, the material has to be a from a consistent feedstock
6 advice notes have been issued by the working group to date.
VW has discovered that 1 certificate is covering 9 suppliers and 3 different
plants (Tarmac plant)
There is 1 space on working group for another Utility representative
.2
VW passed around examples of materials being used in Manchester that have not
been formally trialled
.3
VW stated that she was concerned that Manchester have 4 years of backfill which
has no warranty
.4
The group agreed that an update from the working group should be a standard
agenda item on NWHAUC
10.
Overview of HSC10
.1
JW provided the group with an overview of the Cardiff conference and stated the
numbers attending were down on previous years.. The Key message from the
conference was that organisations still have a lot of work to do on working together. It
was suggested that the event might potentially be run every 2 years to resolve the
lack of numbers issue.
11.
AOB
.1
It was stated that there are a lot of extension requests being issued by National Grid
Gas. PC requested the HA’s to contact National Grid to discuss the issues.
.2
Some of the HA’s have concerns that water leaks are being reported then urgent
notices are being issued 2 weeks later. JW stated he would reinforce the criteria for
issuing urgent notices within UU.
.3
The HA’s requested budgets and details regarding diversionary works and
information should be issued to HA’s in a timely manner. JW stated that this issue
has been raised nationally.
.4
MK stated that the Network Rail asset protection team are being approached in too
short timescales with requests to work. He stated that all Utilities should be
Page 6 of 7
consulting HA’s ASAP with particular reference to bridges and rail crossings. MK
stated that Network Rail would be stopping works if they haven’t been consulted
within the prescribed timescales.
.5
JW requested that Section 58 notices should state whether the embargo will cover
the footway and/or the carriageway.
.6
It was stated that although the new SROH will only be implemented in October it was
requested whether a new manhole material could be introduced sooner. It was
agreed that the product should be reviewed by the ARM working group.
Action No
74
Description
Review new product included in the new SROH
for reinstating man hole covers
Next Meetings
Date:
18th August 2010
17th November 2010
Time: 13:00
Location: Blackburn Technology Centre, Blackburn
Page 7 of 7
Who
When
ARM
ASAP
Working
Group