Exhibitor Application & Contract
Contact: Deanna Groves or John Riedl
Dates/Show Times/Location:
13th,
Saturday, May
2017 9:00 a.m. to 5:00 p.m.
Sunday, May 14th, 2017 9:00 a.m. to 5:00 p.m.
Duncan McDonald Memorial (Trenton) Arenas
Set Up and Take Down Times: TBA
613-398-0402
664 Glen Ross Road
Frankford, Ont., K0K 2C0
Website: www.gardenandnatureshow.ca
Email: [email protected]
Please print clearly, sign, and return both pages, your insurance form, and cheque to The Quinte Botanical
Gardens, 664 Glen Ross Rd., Frankford, Ont., K0K 2C0. (Exhibitor insurance policies are available for special, low
rates through your insurance agent.)
Name of Businesses or Organization: ____________________________________________________________________
Contact Name: ______________________________ Product/Service: ________________________________________
Address: ___________________________________________________________________________________________
City/Town: ________________________________ Province: ________________ Postal Code: ____________________
Phone: _______________________________________ Mobile: _____________________________________________
Company Website: ______________________________ Email: ______________________________________________
Deadline for submitting applications is March 17th, 2017, however there has been above-average interest from
potential exhibitors due to the nature of the show. We suggest you apply early and reserve your booth.
I require electricity (yes/no) ______
I have read and agree to all terms and conditions
I require curtains (yes/no) _______
Authorized Signature: __________________________________
I require wifi (yes/no) ___________
Date: _______________________________________________
I require _______ chairs and _______ tables
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_____ 10’ x 10’
$200.00
_____ 10’ x 20’
$400.00
Booth Requirement:
Total: _________________________________
HST @13%: ____________________________
_____ Corner Booth $300.00
Total Fees: $___________________________
Terms & Conditions of Exhibit Space Agreement:
Display: (A) The exhibitor agrees to occupy the contracted exhibit space during the term of the show and to exhibit only the products described under the exhibitor’s
name which appears on this contract. Booths may not be sublet. (B) The Garden and Nature Show reserves the right to determine the eligibility of the exhibitors
and exhibits of the show and reject or prohibit exhibits or exhibitors that show management considers objectionable, and relocate exhibitors and exhibits when in
show management’s opinion such moves are necessary to maintain the character and/or good order of the show. (C) Displays must not protrude beyond the
measured booth dimensions nor obstruct a clear view of the neighbouring booths. (D) Your exhibit must be garden, horticulture, or agriculture related.
Removal of Exhibits: The exhibitor agrees that no display will be dismantled or goods removed during the entire duration of the show, but will remain intact until the
end of the final closing hour of the last show day. The exhibitor also agrees to remove their display, stock and equipment by the final take down time limit. If the
exhibitor fails to do so, the exhibitor agrees to pay for third-party costs to remove the display.
Insurance & Indemnity: (A) The exhibitor shall obtain and maintain at its own expense during the period commencing on the first set-up date and terminating on
the last take-down date, a policy of insurance from an insurer, of not less then $1,000,000.00 for personal property and public liability naming the Garden and Nature
Show and the City of Quinte West as beneficiaries. The policy shall protect the Garden and Nature Show, the facility in which the show is held, and insure the
exhibitor against all claims, demands, actions or proceedings for sums of money, damages, costs, penalties and losses and all liability which may be imposed by law
for loss of life, personal injury, or damage to or loss of property arising from or in any way connected with the exhibitor’s presence or operations at the show. (B) The
exhibitor accepts all risks associated with the use of the exhibit space(s). The exhibitor shall not make any claim or demand or take any legal action, whatsoever,
against the Garden and Nature Show, its owners, agents, employees or representatives, the show sponsors or the Duncan McDonald Memorial Community Gardens,
for any loss, damage or injury however caused, to the exhibitor, its officers, employees, agents or their property.
Exhibitor’s Property: All exhibitor’s property at the show shall be the sole risk of the exhibitor. The Garden and Nature Show assumes no responsibility for or
damages thereto. The exhibitor shall assume all responsibility for all loss or damage to their property however caused. The Garden and Nature Show and Duncan
McDonald Memorial Community Gardens will undertake to ensure reasonable security for booths and merchandise during closing hours of the show, but will not be
liable for loss or damage due to fire, flood, theft or an Act of God or anything beyond the control of the Garden and Nature Show, its owners, agents, employees or
representatives thereof.
Cancellation and Termination of Contract: This contract may only be cancelled or forfeited if notice is received by the Garden and Nature Show in writing. (A) A
full refund, minus $25.00 administration fee, will be issued if notice is received more then 30 calendar days prior to the show. (B) A 50% refunds, minus $25.00
administration fee, will be issued if notice is received between 10 to 15 calendar days prior to the show. (C) No refunds will be given within 9 calendar days of the
show.
Cancellation or Interruption of Use of Premises: (A) The Garden and Nature Show reserves the right, exercisable in its sole discretion, to change the date or
dates upon which the show is to be held and is not liable for damages or otherwise by reason of such changes. In the event the show is cancelled because of
reasons beyond the control of the administration, space rental fees will be returned to exhibitors. (B) Should the premises in which the show is being conducted
become unavailable for occupancy for “cause or causes” not within the control of the administration, they will not be held responsible for any claims or damages
which might arise in consequence therefore. The “cause or causes” listed will include, but not limited to, such items as casualty, explosion, fire, lightning, flood,
weather, epidemic, earthquake, acts of public enemies, riots or civil disturbances, terrorism, strike, lockout, boycott, acts of violence by exhibitors, administration, or
visitors, or acts of God.
Set Up/Take Down: Strict adherence is required for set up and take down schedules, and any exhibitor who does not comply will immediately be omitted from any
future involvement of shows, events, activities or exhibitions related to the Garden and Nature Show or the Quinte Botanical Gardens. The reasoning behind show
etiquette is to ensure visitors experience the best show we collectively put forth. If one exhibitor commences take-down before 5:00 p.m. on Sunday, May 14th, the
integrity of the entire show and all exhibitors is reduced.
NSF Cheques: In the event that the exhibitor’s cheque is returned by the bank due to insufficient funds, a $25.00 administration fee will be charge to the exhibitor.
Exhibitor agrees that this agreement with the Garden and Nature Show represents the only contract or
representation, written or verbal, for show space(s) and that no other guarantee or warranties are implied.
Exhibitor Initial: ______________________
Company Name: ____________________________________________
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