Crown Of f i c e and Proc urat or Fi s c al S ervi c e
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Job Title
Finance Manager
Unit and Function
Finance Division – Financial Accounting
Location(s)
25 Chambers street, Edinburgh, EH1 1LA
Grade
Band E
No of Vacancies
1
Contract Terms
Fixed term until 31st March 2017 with the possibility extension or
permanence.
Part time, 0.65 FTE or 24 hours per week
Please note that any application for the post will be expected to
meet the standard working requirements of the vacancy unless
approval has been sought by the applicant through the HR
Resourcing Team in advance of application (please see the
Alternative Working Arrangements policy for further
details).
Job
Description: The post is part of the wider COPFS Finance and Procurement
Main Duties
Team. The post holder will be expected to be flexible in order to
ensure that the team meets its objectives, not just their
function’s.
The Finance and Procurement Team comprises 12 staff and is
responsible for all aspects of finance and procurement for COPFS.
The Financial Accounting function’s primary objectives are:
To process all payments for COPFS, ensuring compliance with all
relevant processes, procedures and legislation that impact on
COPFS;
The role specifically focuses on the analysis, inspection and
maintenance of transactional VAT, ensuring the correct
Contracted Out Services VAT codes are applied to the
transactions and EU/Overseas VAT is accounted for and recorded
correctly;
Inspection of estates invoices and calculating VAT recovery for
capital and revenue projects;
Provide training and advice to staff on VAT related queries;
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Completing the VAT return for COPFS;
Maintaining a complete and accurate fixed asset register,
ensuring all assets are correctly entered to the finance system,
applying depreciation and ensuring depreciation calculations are
accurate;
Providing back up administration of the P2P system (Fido) and
the finance system (SUN 6.1) and being a point of reference for
users of the P2P system (including providing training to new
users);
The post holder will report to the Head of Financial Accounting
and be instrumental to any finance related systems upgrades/roll
outs across the organisation;
The above is not an exhaustive list and will extend to include any
other duties required.
Information about The COPFS Finance Division comprises of 3 functions –
the
Management Accounting and Planning (MAP), Financial
Office/Unit/Team
Accounting and Procurement – and comprises of 12 posts.
The Financial Accounting function comprises 7 staff.
The Division has a clear strategic vision and direction and the
team is working together to deliver that vision. This is an
opportunity to become part of a team that is aiming to deliver
consistently excellent levels of performance.
Person
Specification
All competencies, as indicated within the Competency
Framework, are relevant to the role and illustrate the level of
competence expected of an employee in this grade. However,
for the purposes of assessment, the following competencies will
apply:
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Leading and Communicating;
Delivering at Pace;
Making Effective Decisions;
Collaborating and Partnering.
Please refer to the COPFS Competency Framework for full
guidance.
Essential Criteria
The above competencies form the key essential criteria for this
post. In addition the successful candidate must:
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Be a full or part-qualified accountant;
Have comprehensive knowledge and understanding of the
Government Departments and Health Authorities
Contracted Out VAT regulations as well as standard VAT
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Desirable Criteria
Special
of post
regulations;
Have a full appreciation and working knowledge of eprocurement systems and finance systems;
Have excellent interpersonal skills (written and oral);
Proficient use of Microsoft Office including the use of Excel
at an advanced level;
Have excellent analytical skills.
The ideal candidate should be able to demonstrate a competence
in financial analysis including the use of report writing tools
(Vision/Q&A) and have been a systems administrator for finance
and P2P systems.
conditions This post may be based at a non-finance office and may involve
travel to other offices in Scotland.
Other conditions of Successful candidates will be expected to remain within their new
post
post for the duration of the term unless they are successful in
obtaining a post in a higher grade or are moved to address a
business need.
Additional
Marlene Anderson, Head of Financial Accounting
Information can be Tel: 0844 561 4105
obtained from
Further information on Competency Based Selection is available
from the Intranet
Please
return
completed
application
forms
to
[email protected] no later than 5pm on the closing
date.
Job
Advert 20 May 2016
Published
Closing Date
5pm on 3rd June 2016
Board Members
Marlene Anderson - Head of Financial Accounting
Evelyn Aitken – Head of Management Accounting and Planning
Graham Kerr – Head of Business Management, Business
Services, Policy and Engagement
Sift Date (if
w/c 6th June 2016
required)
Interview
Date w/c 13th June 2016
(s) and location
Edinburgh Procurator Fiscal’s Office
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