SPEP Quarterly report
SPEP Quarterly Report
Report for: Qtr 1 (Sept 1-Sept 30) _X_; Qtr 2 (Oct 1-Dec 31)___; Qtr 3 (Jan 1-Mar 31) ___; Qtr 4 (April 1-June 30) ___
(Check which applies)
Lead Agency Name: _Hancock County Planning Commission_ Person Reporting: _______________________
County: ________Hancock_________________
Project Coordinator _James H. Fisher_____________
Check which groups you have actively participating (i.e., attending meetings, gathering information, etc) in your needs
assessment or strategic plan work this quarter:
X
X
X
X
Institute of Higher Education
Local Police Department
State Police Department
County Sheriff Department
State Government (i.e. local DHHS office, DOT, etc.)
Social Service Org. (i.e. CAP, United Way etc)
Elected Official
Local retail establishments or other business
Local Government/Municipalities
X
X
X
X
X
X
School District
Local Substance Abuse Treatment Agency
Youth Organization Representative (i.e. YEP, YAP, etc)
Advocacy Organization
Hospital
Senior Organizations (i.e. AAA, AARP, etc)
Youth or Young Adults
Community Members (who are not professionally involved)
Other: Healthy Maine Partnerships and Healthy Community
Coalitions in Hancock County
X
X
1
SPEP Quarterly report
PHASE I Detailed Workplan Progress
Deliverable: Needs and Resources Assessment
Activities/Tasks
Timeframe
Progress Qtr 1
Beginning and
end dates
Describe progress (Identify if the task has not begun, is in process, is completed
with completion date)
 Collate existing research, assessments, studies 09/06 –10/06
(all substance abuse / all ages)
 Conduct SWOT analysis with network partners
 Conduct Coalition Outreach Meetings
10/06-11/06
01/07-02/07
The process was launched in September and has continued into the second
quarter. Partners reviewed HZA Substance Consumption and
Consequences County Profile for Hancock County.
Scheduled for the second quarter.
Scheduled for the second and third quarters, though some opportunities to
introduce the project were exercised in the first quarter.
PHASE I Detailed Workplan Progress
Deliverable: Strategic Plan
Activities/Tasks
 Prepare Assets and Issues Report
Timeframe
Progress Qtr 1
Beginning and
end dates
Describe progress (Identify if the task has not begun, is in process, is completed
with completion date)
11/06-12/06
 Prepare Vision, Goals, Objectives & Strategies 01/07-03/07
(all substance abuse / all ages)
 Finalize Substance Abuse Prevention Plan
05/07-06/07
Data gathering in activity 1 will feed into this task in the second quarter.
Scheduled for third quarter.
Scheduled for fourth quarter.
2
SPEP Quarterly report
PHASE I Detailed Workplan Progress
Deliverable: MOU
Activities/Tasks
Timeframe
Progress Qtr 1
Beginning and
end dates
Describe progress (Identify if the task has not begun, is in process, is completed
with completion date)
 Raise public awareness
01/07-02/07
 Create memoranda of understanding template
 Solicit signatories to the MOU
01/07-02/07
03/07-05/07
Scheduled for third quarter.
Partners presented overview purpose of the grant to their steering
committees.
Scheduled for third quarter.
Scheduled for fourth quarter.
Narrative - Barriers: What barriers (i.e. lack workforce skill, low participation, loss of staff, etc) have there been to moving forward in any
steps? How do you plan to or what did you do to overcome them? Are all towns in your County represented in the needs assessing? If not,
which towns are not, and how do you plan to include them (refer to your town chart from rider A the middle and right columns)? Have you
been able to gain participation from any of the towns in those columns? Other information you would like to share.
Several contractual issues emerged in the first month, including how various partners will participate, reimbursement and coordination of
public involvement across the four sub-regions. These issues were settled, though we were not able to resolve a contracting problem with one
organization, Peninsula Area Team for Health that is not a contracted partner, but is working in collaboration with Healthy Peninsula on
issues of substance abuse. Coordination of public outreach caused some initial confusion with some partners anticipating more outreach than
others. We resolved this issue by giving partners more flexibility in determining when they would be meeting with local groups and what
materials they will need to describe this project and solicit feedback. The key will be to prepare presentation materials that are scaleable to
different audience sizes and technologies (Power Point or no Power Point).
During the month of September an emerging alliance was formed to improve services to the outer islands in cooperation with the MDI
Community Care Program, Healthy Peninsula and the Maine Sea Coast Mission.
We did not seek direct participation of towns in the first month, but reviewed strategies for reaching some of our more remote communities.
3
SPEP Quarterly report
Narrative – Successes: What successes did you experience this quarter (i.e., more towns participating, receipt of other needs
assessments to incorporate, etc)
During the first quarter / month our coalition started the process of holding regular meetings. It is early to start claiming any substantive of
procedural successes beyond finalizing internal documents like the partner memoranda of understanding for their work. We’re off to a good
start.
Our efforts to plan for substance abuse prevention on the outlying communities are just starting, but an emerging coalition for
healthy communities on our outer islands, Cranberry Isle, Frenchboro, Swans Island and Isle Au Haut was active in September
with support from the Maine Sea Coast Mission.
Sep 6 – Hancock County SPEP Kickoff Meeting
Sep 8 – Jim Fisher met with Schoodic Area Futures (multi-town voluntary organization) and described this project
Sep 14 – HCPC and WCCOG held joint meeting in Washington County. Jim described SPEP program to combined boards.
Sep 19 – SPEP Eastern Maine Regional Meeting held in Ellsworth
Sep 20 – Jim Fisher hosted Common Health (WERU/FM) discussion of school health programs and introduced SPEP project. Program
archives are available at www.commonhealth.org)
Sep 20 – Bimonthly meeting of Healthy Hancock, featured presentation by Lenard Kaye et al. about Substance Abuse Study
Sep 27 – Several team members attended the Statewide UGS conference held in Farmington
With whom did you seek and receive technical assistance from and on what topics? (i.e. OSA, PCoE, HZA, etc)
With Whom
OSA/HZA
University of Maine
On What
September Regional SPEP Meeting
September – phone calls planning
October meeting
4
Was it Helpful?
Information and coordination were very helpful.
Difficult to see results at this stage. We are hoping
to receive some data from the University, while they
are hoping to receive data from us.