eAYSO Player Registration
National eAYSO Commission
2013 Section Meetings
What We Will Learn
Key Elements of Player Registration
Membership Year-prep to manage players
Programs –prep to manage players
Player Registration
Registration Pane
Player Application- application tabs
Player Merge Player Reports
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Membership Year Definition
A Membership year …
is an AYSO term that covers
a 12 month period starting from August 1st to July 31st.
Regions register players just one time in eAYSO in a
Membership year and are charged a national fee for the player.
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Membership Year
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Program Year & Programs
What IS a Program, in AYSO?
A Program is a defined competition (set of games) within the
Membership Year. All AYSO Regions conduct a Standard Primary
Program.
A Standard Primary Program is the Region’s first set of scheduled games
each Membership Year for which open registration is held, balanced teams
are formed and ALL registrants participate. Some Regions have additional
Primary Programs such as , VIP, Spring Primary, EXTRA or other NBOD-approved
pilots.
Many regions have Secondary Programs such as Select and
Tournament ,indoor winter clinics etc.
Players can participate in multiple programs (thus appear on multiple
rosters) in a single Membership Year. They can be signed up automatically or
assigned manually to the other Primary or to Secondary Programs.
eAYSO can manage both Primary and Secondary programs.
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Create, Activate Programs in eAYSO
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Create a Program
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Current, Active & Inactive Programs
Note: The checkmark activates a listed program
Note: The Standard Primary Program is always active
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Registering = Accepting Players
3 ways a Parent can file an application
The method used impacts the Parent’s ability to access eAYSO
and his data.
1.Blank Paper form- data entered into eAYSO by Registrar,
parent has no data access
2. Preprinted form obtained from National office, same data
access limits as above
3. Parent creates account in eAYSO and completes player
application online. Then has access to eAYSO to update data
and use other features.
NO LONGER will a Parent be able to complete an online Application without
creating an account (i.e. logon and password)
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The Registrar’s Work Area
NEW Status Code =NE
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Drop Down- Filters
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Accepting eAYSO-Input Applications
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Accept Players via Pre-Printed Forms
Filter by PREVIOUS players who were Registered in a previous MY
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Add New Player via Blank Application
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eAYSO Tries to Assist the Registrar
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Manual Completion
Most fields have to completed by the Registrar
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Duplicate Player Merge
Type ID number, click
Search, click Merge to
combine duplicate records
Decide which information will
survive in merged record
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Manually Adding (registered) Players to Programs
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Special Feature: Online Applications
Sign Up option –Parents using eAYSO :
Use for Secondary and Non-Standard Primary Programs
moves players into the chosen “other” program
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Special Feature: Online Applications
Sign Up option –Parents using eAYSO :
Use for Secondary and Non-Standard Primary Programs
moves players into the chosen “other” program
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REPORTS
Player- Pre-formatted “Canned” Report
Player Applicant Export
√ NEW Field added....”Applied Date” provides add’l info to the Registrar
√ Saved Template
Player Export (registered players)
√ Saved Template
Parent- Jobs – Special feature for online applications
Teams
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Report - PLAYER
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Report- Player, cont
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Player Export
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Report – Player Applicant Export
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Check for incomplete eSignatures
for e-Sign regions
New Fields
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Player Export
Save a frequently used report format
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Export Reports: CSV format
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Save Your Frequently used Reports
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eAYSO Help
Online Help
Function
eAYSO Help
Use the tools on HELP:
- Excellent Tips
- User Guides
- Webinars
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Contact information
• Questions or comments about eAYSO:
[email protected] OR call (866) 588-2976
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Thank you
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