SOUTH WEST 10 – 19 YEARS SWIMMING REGIONAL TRIAL
Friday 24th February 2017
INFORMATION / NOMINATION BULLETIN
Nominations close – Friday 17th February 2017.
LATE NOMINATIONS WILL NOT BE INCLUDED IN THE PROGRAM.
Date of birth and times swum at District/School Carnivals are to be included in the
Meet/Team Manager nomination file.
Please return the following forms to the Convenor:
1)
Officials Job Sheet
2)
Billet Requirement List
Please return the following
[email protected] :
to
the
Regional
School
Sport
Officer
–
1)
Meet Manager/Team Manager nomination file
2)
Entry Form AWD Nominations [if any]
3)
Entry Form Events not swum at the regional trials [if any]. Separate form for each
student.
IMPORTANT
All multi class students are invited to nominate for the championships. These students
will swim alongside able-bodied swimmers. Please consult the qualifying times and
include these students in your nominations.
Note that the attached Multi Class Information form MUST be returned to the RSSO with
your nomination file.
SOUTH WEST 10 – 19 YEARS 2017 REGIONAL SWIMMING CARNIVAL
CHARLEVILLE SWIMMING POOL – Friday 24th February 2017
Warm Up: Pool open from 8.00am – 8.30am
Officials Meeting: 8.15am
Marshalling for events from 9:10am
Events Commence at 9:00am SHARP with the Official Opening.
INFORMATION AND CONDITIONS
Convenor:
Charleville District Cluster
Charleville State School
E-mail:
Katie Lewis- [email protected]
Telephone:
Fax:
CSS - 4656 8222
CSS - 4656 8100
1. Maximum two (2) nominations per event. These should be the two fastest swimmers from your
District/Secondary School Trials who have met the South West Qualifying Standards. There are no finals,
selections will be made from times swum in the heats.
2. If a district/school has more then 2 swimmers who have swum a qualifying time at the school/district
carnival, a third swimmer may be nominated IF THE TIME SWUM IS UNDER QSS QUALIFYING. Contact
the RSSO before submitting nominations.
3. District/s who do not forward their nominations by the due date will not have their swimmers included in the
program.
4. Children's date of birth MUST be included in the Meet/Team Manager program. These are necessary for
Regional Selection.
5. All nominations MUST include the times swum by the swimmer at the DISTRICT/ SCHOOL Carnival/Trial.
(i.e. Faster times swum at other meets WILL NOT be recognised).
6. No nominations will be accepted on the day. Districts/schools are reminded to check entry lists before the
carnival.
7. All competitors must be bona fide pupils of affiliated schools.
8. Ages are calculated to the year of birth (e.g. a child born in 2006 is a 10 year old in 2017).
9. Full names (not initials) of individual swimmers must be supplied in all events.
10. The following 10 – 12 Years Districts are invited to compete in the Ray Dale Shield: Balonne
Charleville Chinchilla Cunnamulla Miles Roma Tara
11. To avoid time delay, we would like District/Schools to nominate their All Age Relay Team in order that
these can be printed in the program. This team will be a selection of the four/six fastest swimmers and can
be done at District/School level before the Regional Carnival.
12. Each District/School team must be accompanied by a team manager who is a teacher. Complaints,
protests, scratchings, etc. will ONLY be received from managers who are teachers (i.e. not from parents).
13. The proposed program for the Regional Carnival is enclosed with this information.
14. Would all district secretaries/school convenors ensure that swimmers do not incur too heavy a workload by
competing in all events for which he/she is eligible. It is the responsibility of that swimmer to limit the
number of events in which he/she nominates to those that he/she feels capable of handling in one session
- ie: there is no compulsion on a swimmer to compete in all four (4) strokes.
15. Once nominations have been finalised, a summary of the events will be provided to each district/school.
Please check this summary to ensure events are accurate and inform the RSSO of changes, additions,
and scratchings before the carnival where possible.
16. Team managers are requested to use the form provided for the scratching of competitors. This form, with
all known scratchings, should be presented to officials prior to the commencement of the carnival.
Scratchings will only be accepted on this form. Spare copies will be available on the day.
17. Programs will be sold on the day for $2.00 each.
18. Any competitor who swims under the qualifying time will be eligible for selection in the Regional Team. If
the number of competitors in any one event exceeds the permitted number of nominations (five), the next
fastest swimmers will be nominated within the guidelines of the QSS extra swimmer qualifying times.
19. Students wishing to be considered for selection in events not swum at the SWSS regional trials must
submit a nomination form to the RSSO. These forms to be submitted by the District Manager/School Sport
Coordinator and to accompany the District/school nomination file.
20. Students selected in the regional team will be announced and appropriate forms given to them during the
carnival. There will be a presentation of trophies at the end of the day.
21. Some shaded areas are available for District/Schools use; however districts/schools are encouraged to
bring along extra shading if required.
22. Please advise parents/competitors that they will need to supply their own seating.
23. A list of teachers/parents accompanying teams, and who are able to assist in an official capacity, must be
forwarded to the Convenor on the sheet provided.
PARKING:
Parking is available along the streets of Warrego, Watson and Parry. Parking is also available within the tennis
courts’ parking area that is accessed via Francis Street. This would then enable a walk through King Edward Park
to the pool complex.
QSS SWIMSUIT GUIDELINES
1. All swimwear worn by competitors shall be commercially available products.
2. Swimwear worn by competitors in Age Group Events shall conform to the following design:
a. Men’s swimwear is limited to one (1) swimsuit that covers at most the body surface from hips to
knee. Swimwear must not extend above the waist or below the knees;
b. Women’s swimwear is limited to one (1) swimsuit that is of “open back” and “open shoulder”
designs that may extend down to the knee. Swimwear must not extend below the knees;
c. Swimwear must not have a zipper or any type of fastening system.
TROPHIES PRESENTED:
10-12yrs:
1.
Ray Dale Shield - District Points
2.
The Les Williams Open Shield
3.
Age Champion Trophies – 10, 11, 12.
4.
Record Certificates
13-19yrs:
1. Age Champion Trophies – 13, 14, 15, 16, 17, 18-19.
2. Record Certificates
DISTRICT POINTS SCORE
OPEN POINTS SCORE
AGE POINTS SCORE
1st
-
7
1st
-
7
1st
-
7
2nd
-
5
2nd
-
5
2nd
-
5
3rd
-
3
3rd
-
3
3rd
-
3
NOTES:
1. There will be NO finals. In all events the final place-getters will be determined by TIMES.
2. An inter-district competition in the 10 – 12 years division is held in conjunction with this carnival - the winning
district being awarded a perpetual trophy donated by Mr R.R. Dale, former Regional Director of Education,
South West.
3. Selections for the QSS state championships 10-12 years to be held on 19 - 21 March, Chandler, and 13 – 19
years to be held 16 - 18 March, Chandler, will be made on Standards of Time. Only times swum at the regional
carnival will be considered for events contested at the carnival.
4. Any complaints, protests etc. MUST be lodged in writing, through the District/School Team Manager, not
swimmers or parents.
5. Only team managers may come to the official recording area. N.B. No parents, coaches or students.
6. First three places in each event earn points for their district.
7. Referee decisions are FINAL.
8. All age group events to be 50 metres.
9. Age Champion Points will be given for all age events.
10. Les Williams Open Shield points will be given for all open events (10 – 12 years).
11. While the 100m events in all strokes and the 200m IM will be swum in two divisions: 10 – 12 years and 13 – 19
years boys and girls, qualifying for state championships will be based on the individual age group qualifying
time.
12. Team managers are asked to ensure not to disadvantage swimmers. Children should not be over – committed
and therefore not have the energy to qualify in their particular event/s. The regional carnival is the final
opportunity for students to qualify for the state championships.
13. Scratchings will only be accepted on the official scratching sheet and only by a teacher or manager (i.e. no
parents).
14. Selection of swimmers for heats has been made on times swum submitted with nominations. Those swimmers
with fastest times will swim in the final heat of each event. In each heat, lanes will be seeded as follows:
Fastest
-
Lane 4
2nd Fastest
-
Lane 3
3rd Fastest
-
Lane 5
4th Fastest -
Lane 2
5th Fastest
-
Lane 6
6th Fastest
-
Lane 1
15. The carnival will operate under the “One Start Rule”.
16. Times swum throughout the day will be recorded & results posted to the SWSS website.
17. Catering - Food and drinks will be available at the pool during the carnival.
OFFICIALS JOB PREFERENCES
DISTRICT/SCHOOL: ____________________________________________
Officials will be required to assist with events to ensure the smooth running
of the carnival.
NAME
Teacher (T)
Parent (P)
Timekeepers
1.
2.
3.
4.
T
TEAM MANAGER
N.B.
➢ The names for the three timekeepers plus the team manager for your
district/school must be included with your nominations.
➢ If district/school changes officials they must notify the Convenor.
➢ DO NOT include terms such as ‘To be advised’ instead of a name.
Schools doing so will not have their nominations accepted.
➢ All officials and team managers will be required to meet the carnival
convenor at 8:15am sharp on the day for a pre – carnival briefing.
Return to:
Katie Lewis
Email:
[email protected]
By 3.00pm Friday, 17th February 2017.
South West 10 – 19 Years Swimming
Multi Class Athlete Entry List
District/School:
NAME
CLASSIFICATION
QUALIFYING
TIME
EVENT
This form to be returned to the Regional Sport Officer with the Meet Manager/Team
Manager nomination file by Friday 17th February 2017.
Phil Coleman: Email – [email protected] ; Fax: 4572 6555
South West 10 – 19 Years Swimming
Nomination Form
Events not swum at SWSS regional trials
Consult the Qualifying Standards table before nominating
Times provided must be from a recognised meet
Use a separate form for each student
Student Name
School
DOB
QSS Event
Nominated Qualifying Time
200m Freestyle [10-12yrs & 13-19yrs]
200m Breaststroke [10-12yrs & 13-19yrs]
200m Backstroke [10-12yrs & 13-19yrs]
200m Butterfly [10-12yrs & 13-19yrs]
400m IM [10-12yrs & 13-19yrs]
400m Freestyle [10-12yrs & 13-19yrs]
800m Freestyle [13-19yrs only]
1500m Freestyle [13-19yrs only]
Return with Meet Manager/Team Manager nomination file to:
Phil Coleman
Fax: 4572 6555
Email: [email protected]
By: Friday, 17th February 2017.
SOUTH WEST 10 – 19 YEARS SWIMMING CHAMPIONSHIPS
2017
PROTEST SHEET
Event Number: __________________________________________________________
Event Name:
___________________________________________________________
Name of Swimmer: ________________________________________________________
Reason:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
__________________________________________________________________
Team Manager:
______________________
South West 10 – 19 Years Swimming
SCRATCHING SHEET
District/School:
STUDENT NAME
EVENT No.
South West School Sport
10 – 19 Years Swimming Regional Trials
Order of Events
Time
Event
Order
8.00am – 8.30am
Pool open for warm up
8.15am
Team officials meeting
Scratchings from Managers
9.00am
Carnival opening & welcome
9.15am
100m Freestyle
10 – 12 Boys
10 – 12 Girls
13 – 19 Boys
13 – 19 Girls
9.40am [approx]
50m Freestyle
10 Boys
10 Girls
11 Boys
11 Girls
12 Boys
12 Girls
13 Boys
13 Girls
14 Boys
14 Girls
14 Boys
14 Girls
15 Boys
15 Girls
16 Boys
16 Girls
17 – 19 Boys
17 – 19 Girls
10.45am [approx]
100m Breaststroke
As per 100m freestyle
11.30am [approx]
50m Breaststroke
As per 50m freestyle
12.00pm [approx]
100m Backstroke
As per 100m freestyle
12.30pm [approx]
50m Backstroke
As per 50m freestyle
12.45pm [approx]
100m Butterfly
As per 100m freestyle
1.15pm [approx]
50m Butterfly
As per 50m freestyle
1.40pm [approx]
200m IM
As per 100m freestyle
2.00pm [approx]
All Age Relays
10 – 12 Boys
10 – 12 Girls
13 – 19 Boys
13 – 19 Girls
2.30pm [approx]
Presentation
3.00pm [approx]
Departure
Notes:
1. The above times for events are approximate only. Actual times will vary due to numbers of nominations &
events.
2. Team selections for the South West teams to contest the relevant state championship will be announced &
invitations distributed at the conclusion of the freestyle events and then as required.
3. There is no set break for lunch. Students should consult their team’s manager regarding their program and
possible break times. There will be a short break at the conclusion of each round of stroke events.