How to Submit
Information in
ISAAC
BR O U G HT TO YO U BY:
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Purpose of This
Manual
oTo help you collect the information that you
need to enter into ISAAC, the WEdnetPA
financial system.
oTo show you where to enter your information
and help you understand what to enter.
oTo enable you to save time by quickly entering
your information and make it easier for you to
received WEDnetPA funding.
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Does Your Company
Qualify?
oThe first step in the process of applying for
funding is to determine if your company
qualifies by viewing
www.wednetpa.com/qualify
oOnce you have reviewed the guidelines and
know that you meet the eligibility requirements
you may proceed and complete an Inquiry.
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Information that You’ll
Need
oThe North American Industry Classification
System (NAICS)Code: NAICS is based on a
production-oriented concept, meaning that it groups
establishments into industries according to similarity in
the processes used to produce goods or services. For
more information please visit
http://www.naics.com/search
oThe WEDnetPA program uses the NAICS code to
determine eligibility and to evaluate training
investments by specific industry, industry clusters and
sub-clusters.
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Information that You’ll
Need
oFederal Employer Identification Number (FEIN) is also
known as an EIN. This unique nine-digit number is
used by the Internal Revenue Service (IRS) to identify
a business operating in the United States.
oWEDnetPA requires the FEIN number to verify that
your company is located in Pennsylvania as required
by the program guidelines.
oTurnover rate is the percentage of employees in a
workplace that leave during the 12 months prior to
applying for WEDnetPA funding. For ex: If today’s date
is June 1, 2017, then you would use June1, 2016-June
1,2017 as your turnover rate time period.
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Screen
Snapshots of
ISAAC
THE FOLLOWING SLIDES HELP YOU TO
KNOW WHAT TO ENTER AND WHERE
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How to Submit an
Inquiry
oOnce you have confirmed that your company
is eligible to apply for funding go to
http://www.wednetpa.com/Apply/inquiry.html to
complete the Training Inquiry Form.
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B
Before you begin,
know your
company’s FEIN
number, NAICS
code, and turnover
rate. Use the last 12
months to calculate
your company’s
turnover rate.
This description
must be at least two
sentences detailing
what the company
does and what
industries are
served. This can
often be from the
“About” section of
your website.
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This is the
person who will
serve as the
Point of Contact
(POC)for the
program at your
company.
Please choose
a username and
password.
Complete all
sections of the
form.
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This is the person
who will sign the
Memorandum of
Agreement (MOA)
and agrees to all
terms, including
providing
employee social
security numbers
of each eligible
employee. This
person is usually
the owner,
president, etc.
10
Please enter
your
company’s
physical
address.
Company
must be
located in
Pennsylvania
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If your mailing
address is the same
as your physical
address please
check the box. If the
addresses are
different, please
enter the physical
address here.
12
Please select
Indiana
University of
Pennsylvania.
Please check all
three boxes and
make sure you
have reviewed
the WEDnetPA
Qualifications.
Your company
must meet the
criteria to receive
funding.
Click Submit
Request to
complete the
inquiry.
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When choosing your
training type you may
select both or only one.
You will select your primary and
executive contacts from the
dropdown. If you are a company
with less than 100 employees,
you will select “exclusive” if you
wish these to be the same
person.
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You Have Submitted an
Inquiry. Now What?
oOnce the inquiry is completed and submitted it
will be reviewed by the WEDnetPA team in the
Office of Extended Studies.
oIf the inquiry meets the required guidelines, it
will be turned into an application.
oIf we have any questions, a team member will
contact you.
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Steps in the
Application Process
oMemorandum of Agreement (MOA)
oTraining Plan
oApplication
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Follow all three
steps for both ES
and AT training.
Click “Waiting on
MOA”, to sign the
Memorandum of
Agreement. The
Executive may sign this
electronically, or the
signature page may be
printed and
downloaded for
signature.
Click “Waiting on
Training Plan” to begin
entering your training
details.
Clicking on the “Waiting
on Application” is the
last step. Do not click on
this link until you have
completed the training
plan and the MOA is
signed. The total
number of employees
trained and
reimbursable dollar
amounts must match the
training plan numbers.
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The Training Template
May Help You
oA training plan template is available.
oRemember you cannot upload from the
template to ISAAC.
oThe template will help you with
planning.
Double click this to see
the template
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When you click on Waiting on Training
Plan, you will see a button that says,
“Add Event.” Click on Add Event and this
screen appears.
1
2
3
4
5
6
7
8
9
10
1.
Give your training a name under Event
Name
2. Please provide a Training Description
of the course and at least 2-3 things
employees will gain from the training
3. Select Training Category
4. Please enter a start date and end date
for training
5. Provide a cost per person for the
training
6. Total Number of Trainees
7. Total cost of training
8. #GFT Eligible Trainees is the number
of employees eligible for funding. This
number may be different from the
Number of Trainees listed in number 5
9. Maximum Reimbursement is
calculated for you
10. Training Provider: Select In-House,
Partner, or Third Party
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Some Tips!
oSubmit your application when you are sure
that you are done with all changes to your
training plan.
oThe total number of eligible employees being
trained and the eligible WEDnetPA dollar
amount on the training plan must match the
numbers on the application.
oWhen they match click the “Application” button
to submit.
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What Happens Next?
oA review will take place after the MOA, Training Plan, and
Application have been submitted. We will contact you if additional
information is needed.
oIf everything is accepted, we will review the amount of funding
requested and determine how much of your training we can fund.
oWe will submit our request to the statewide office for review.
oOnce funding is approved, you will receive an email showing
the amount approved and requesting that you log into ISAAC to
accept your award.
oUnder your contract, you will then see an, “Accept and Continue”
button. Please click on this link to accept your award.
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Invoicing
ENSURING THAT YOUR COMPANY GETS
REIMBURSED
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Invoicing
Requirements
oYou are required by the state to invoice within
45 days of the training being completed.
oIf training ends on June 30, you have until July
31 to submit and finalize the invoicing for
reimbursement
oAny invoicing not approved by July 31, will not
be funded.
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How to Submit Your
Invoice
Open your training plan and scroll over to the far right-side of the
page. Click on the $ sign to begin invoicing.
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= Invoice Details (start and end date, cost per person ,
number of trainees, number of eligible trainees, training
provider type)
= Add eligible employees
= Add documentation (invoices, class rosters,
etc.)
*Invoice details needs to be completed before adding employees*
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Total number of employees
that received training
To calculate the cost per employee if the training is
a fixed dollar amount, take the total cost of training
and divide by the number of total employees
receiving the training
Click “SAVE” when
you are finished.
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You may upload an Excel document
with the names of the attendees.
Please note, you must manually enter
the nine digit social security number for
each employee that received training. A
complete job title must be entered for
each employee that is eligible for
funding.
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If ISAAC does not
find the employee
by SSN, then
please click the
“Add Attendee”
button to enter their
information.
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Contact us if You
Have Questions
oWe are happy to assist you with your training
questions!
oFor all questions related to invoicing:
oChelsey [email protected] /724-357-3408
o How to submit an invoice, how to modify one, etc.
oFor all other questions:
o Kristen O’[email protected] /724-357-2789
o How to apply, is my company eligible for funding, creating a training
plan, modifying a training plan, award amounts, requesting additional
funding, general questions about the program.
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