2013 NCSFPA
Annual Conference
USDA General Session
Salt Lake City, UT
October 28, 2013
Dana Rasmussen
Chief, Policy Branch
Janice Fitzgerald
Chief, Household Operations Branch
Agenda
Dana Rasmussen
•
Overview
•
Farm Bill, Caseload, & Policy Updates
Janice Fitzgerald
•
Operations Update
•
Systems Update
CSFP Overview
39 States
2 Indian Tribal Organizations
District of Columbia
Fiscal Year (FY) 2013 Overview
Share of FY 2013 Program Participation through July
Total FY 2013 Average
Participation through July:
580,859
Women 0.36%
Infants 0.16%
Children 2.12%
Elderly 97.36%
Historical Participation Trends
CSFP Average Monthly Participation
Women-Infants-Children (W-I-C) & Elderly
Fiscal Year (FY) 1989 – July 2013*
(*FY 2013 Data Available through July)
700,000
Participation
600,000
500,000
400,000
W-I-C
300,000
Elderly
Total
200,000
100,000
0
1989 1992 1995 1998 2001 2004 2007 2010 2012 2013
Fiscal Year
Farm Bill Status
•
Congress has not yet passed a new Farm Bill, but both the House of
Representatives and the Senate have developed draft bills.
•
The Senate passed its version in June.
•
After an initial version failed in the House of Representatives in
June, the House passed a second version that did not include
the Nutrition Title.
•
The House and Senate are now scheduled to meet in a Conference
Committee to work out a final Farm Bill.
•
Provisions
2013 Appropriation & Caseload
 On December 21, 2012, FNS assigned tentative 2013 caseload and
administrative grants to States, while CSFP was funded under a
short-term Continuing Resolution, at a level prorated to $186.935
million.
 FY 2013 Full-year Continuing Resolution provided CSFP with
$181.873 million, after two across-the-board rescissions.
 Given this funding reduction, the national caseload level was
reduced to 588,000 on April 5, 2013. Reductions applied prorata to
all States.
 Resources insufficient to support 6 new States with approved State
plans (CT, HI, ID, MA, MD, RI).
FY 2014 Funding Update
• CSFP is currently funded under a Continuing Resolution
through January 15, 2014.
• The President’s FY2014 Budget requests $202.682
million for CSFP.
• The House and Senate Appropriations Committees
passed agriculture appropriations marks in June.
– Both marks recommended funding CSFP at $202.682 million
as well, the same as the President’s Budget request.
FY 2014 Funding Update
• Remains to be seen what Congress will provide for the full
FY.
• The FY 2014 administrative grant per caseload slot is
$72.86.
Resource Management
• CSFP has limited resources.
• Careful caseload and inventory management is key to ensuring that
CSFP food resources are used efficiently and can meet national
demand throughout the year.
• Proactively monitor participation each month and ensure that
participation does not exceed assigned caseload on an average
monthly basis.
• A Question-and-Answer document with more detailed information on
caseload management can be found on the CSFP website:
http://www.fns.usda.gov/fdd/policymemo/pmfd099_CSFPQA_Waiting_Lists_and_Caseload_Mgmt.pdf
Resource Management
• An updated “CSFP Inventory Calculator 3.1” was issued in
July. Adds new Web-Based Supply Chain Management
(WBSCM) codes to the calculator.
• The Inventory Calculator is a tool for tracking inventory
levels – recommended levels 2 to 2 ½ months by food
package category.
• Combines data submitted on the FNS-153 with WBSCM
food order reports to provide an estimated State inventory
level.
CSFP
Policy & Regulations Update
• Distribution and Control Proposed Rule (7 CFR
Part 250)
• FNS Instruction 709-5, Shipment and Receipt of
Foods, revision
FNS-153 Reminders
• Submit FNS-153 data in a timely manner – 30 days after report
month. This is required by regulations.
• Please check both participation and inventory data for accuracy before
submitting because:
– Next year’s State caseload is dependent on your submitted
participation data; and
– Food costs rely on accurate inventory counts and participation
numbers. Congress regularly requests this information – could
impact future funding.
Info graphic
Fact Sheets
for all USDA
Foods are
updated and
redesigned
Questions?
www.fns.usda.gov/fd/fooddistribution-programs-8
OPERATIONS & SYSTEMS
UPDATES
Janice Fitzgerald
Chief, Household Operations Branch
Food Distribution Division
TOPICS
Food Availability - 2013 Review & 2014 Crop
Outlook
National Warehouse Contracts
Warehouse Management & Replenishment
Systems Update
FOOD AVAILABILITY
2013 Review
2014 Crop Outlook
•Able to purchase majority of all Indefinite DeliveryIndefinite Quantity (IDIQ) products
•Apricots in limited supply
•Currently no anticipated issues w/quarterly
products
FOODS PURCHASED
Indefinite Delivery
Quarterly
Definite Quantity (IDDQ)
Apricots
Remaining Fruits & Vegetables
Mixed Fruit
Peaches
Pears
Green Beans
Whole Kernel Corn
Peas
Tomatoes
Carrots
Vegetable Mix
Sliced White Potatoes
Juices
Beans – Canned & Dry
Livestock & Chicken
FSA Products (Grains, Rice and Dairy)
Infant Products – as needed
NATIONAL WAREHOUSE CONTRACTS
Transition to new warehouses
•Nampa
•Paris Brothers
•Syracuse - no change
WAREHOUSE MANAGEMENT
•Contracts now require on-line access to
inventories
•Warehouse managing inventories & shipping
product based on best-if-used-by dates rather
manufacturing dates
WAREHOUSE REPLENISHMENT
Products are ordered in advance (quarterly or
IDDQ)
Quarterly: currently purchasing for January
through March deliveries which were recently
entered
IDDQ: orders for September 2013 – August 2014
were placed in March 2013.
SYSTEMS UPDATE
WBSCM:
•Added Nampa to the WBSCM system
•Looking to upgrade the core components of
WBSCM in coming year
•Online Help topics under ‘Help’ link
•Continue to support help desk requests
•Webinar training
Questions?
www.fns.usda.gov/fd/fooddistribution-programs-8