14th Annual
Vietnamese Interacting As One
Conference
The Union of
Vietnamese Student Association
of the Midwest
The Madison Concourse Hotel | 1 W Dayton St, Madison, WI 53703
U nion of V ietnamese S tudent A ssociations of the M idwest
A LETTER TO THE SPONSOR
Dear Prospective Sponsor,
The Union of Vietnamese Student Associations of the Midwest (UVSA-Midwest) is a 501(c)(3)
is an organization that advances the interests of the Vietnamese community in the Midwest
region and beyond. We provide a safe and inclusive space that welcomes and promotes
growth and diversity. We serve our union of student groups through leadership development
and capacity building.
Since 2002, the Vietnamese Interacting As One Conference (VIA-1) has united the Vietnamese
community within the Midwest. This year we are proud to announce the 14th Annual VIA-1
Conference, held in collaboration with the Vietnamese Student Association at the University
of Wisconsin - Madison (VSA-UW) on March 25th-27th, 2016 in Madison, WI.
During our conference, hundreds of students and young professionals hone their leadership
skills, hold discussions with distinguished speakers, and explore issues in the VietnameseAmerican intercollegiate community. By coming together, we can achieve solidarity,
challenge, and encourage the growth of our student leaders.
Our annual conference is considered to be the premiere youth conference with over 300
young professionals in attendance every year. UVSA-Midwest has a network of over 25
universities within the region and has reached over 5,000 individuals in the past 13 years.
We continue to build on past VIA-1 Conferences and shape our programming to what is
current and critically affecting Vietnamese and Vietnamese-Americans. With new attendees
every year, UVSA-Midwest strives to provide the tools necessary to strengthen not only
their individual voices, but collectively as a unit and community.
UVSA-Midwest and VSA-UW cordially invites you to be a part of this important community
event that fosters the development of our youth leaders. By supporting the Vietnamese
Interacting as One Conference, you will have the unique opportunity to connect with our
expansive network and community.
We look forward to working with you to establish a mutually beneficial relationship.
Enclosed is the sponsorship package with more information about our organization, the
conference, and how you can support. Thank you for your time and consideration.
Warm Regards,
Hoang Nguyen
President
Union of Vietnamese Student Associations of the Midwest
Shifting the Paradigm | Unity of Voices
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U
U nion of V ietnamese S tudent A ssociations of the M idwest
ABOUT VIA-1
The Vietnamese Student Association (VSA) at the University of Wisconsin-Madison, in
addition to the Union of Vietnamese Student Associations of the Midwest, is proud to
have the privilege to host the 14th annual Vietnamese Interacting As One Conference.
The annual VIA-1 conference is considered to be one of the premier youth conferences
in the country where hundreds of students partake in activities and workshops to build
their leadership skills and cultural awareness that are brought back to their respective
communities. Through the conference, the Collective Philanthropy Project, and other
leadership development initiatives, participants raise appreciation for Vietnamese
culture, take part in a philanthropy project, and network to make connections that will
last a lifetime.
13th Annual VIA-1 Conference
Michigan State University
(March 2015)
ABOUT UVSA-MIDWEST
The Union of Vietnamese Student Associations of the Midwest, a non-profit, nonpartisan, community-based organization, was founded in 2007 as a means for
Vietnamese youth organizations from across Midwest United States to network with
one another, share common resources, and collaborate on philanthropy projects.
Composed of college students and young professionals, UVSA-Midwest is committed
to empowering emerging youth leaders within the Vietnamese community in the
Midwest of the United States. Servicing the Vietnamese-American community in
the Midwest, UVSA-Midwest works as an umbrella organization, collaborating with
individual student associations and other Vietnamese-related community organization
to conduct events and projects. To these ends, we organize conferences and retreats
focused on leadership, cultural identity, social and community issues in addition to a
collective philanthropy project that involves the participation of all member groups.
UVSA-MIDWEST
Executive Board (left)
and Council State of
Representatives (right)
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U nion of V ietnamese S tudent A ssociations of the M idwest
EVENT OVERVIEW
TITLE
Vietnamese Interacting as One Conference
DATE
March 25-27, 2016
THEME
Shifting the Paradigm | Unity of Voices
LOCATION
University of Wisconsin-Madison
The current social paradigm stems from centuries of
systematic racial oppression, and it manifests itself in
the forms of racialized crime, prejudicial discrimination
against minorities, as well as inequality of education and
economic opportunity. With this year’s theme, “Shifting the Paradigm | Unity of Voices”, we encourage our
attendees to reflect, share, and discuss how their own
personal stories can help recognize and address these
social issues that continue to divide our society. We act,
but we must act in unity as a part of the greater minority
with other communities of color in order to help shift
the social paradigm which bridges all cultural identities.
CO-EXECUTIVE DIRECTORS
Andy Pham
[email protected]
Kim Chung
[email protected]
ATTENDANCE
An estimate of 350 guests
comprised of college students,
young professionals, well-known
performance artists and corporate
and civic leaders from the Midwest
community will be in attendance.
BUDGET BREAKDOWN
The estimated budget for this conference is $38,000. Of that amount, our goal is to
raise at least $16,000 from sponsors.
WHERE DO YOUR DOLLARS GO?
Venue Workshop Speakers
General Supplies
Entertainment Attendee Gifts AV Equipment Rental
Multimedia Costs
Marketing Miscellaneous 19%
16%
14%
13%
11%
9%
8%
7%
3%
(This budget is based off of the intended
$16,000 needed from sponsors)
Shifting the Paradigm | Unity of Voices
WHERE DO OUR DOLLARS COME
FROM?
•
•
58 percent of the total income we derive
comes from registration fees.
The remaining 42 percent is from
individual, foundation, and corporate
contributions.
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U nion of V ietnamese S tudent A ssociations of the M idwest
SPONSORSHIP OPPORTUNITIESS
LEVELS
TITLE$3,000+
PLATINUM$2,000
GOLD$1,000
SILVER$500
BRONZE$250
OVERALL SPONSORSHIP BENEFITS
• Visible association with a leader in the Vietnamese-American Youth Community in the Midwest
• Commitment to the education in diversity and culture of youths and young adults
• Fostering a culture of philanthropy in Cincinnati and the Midwest
• Enhance the reputation and philanthropic profile of your corporation
• Access to college students, young professionals, artistic, civic, cultural, and business
leaders
SPECIAL NOTE FOR SPONSORS
UVSA-Midwest and the VIA-1 Planning Committee will customize all sponsorships to specifically meet your company’s marketing objectives. If you desire a different level of contribution,
such as an in-kind sponsorship, please contact us about unique sponsorship opportunities.
To be included in all public relations releases and paid advertising, sponsorship
agreements must be received by COB February 19th, 2016. If you have any
questions or concerns about sponsorship, please contact:
Tan Bui at [email protected] or (703) 635-5125
Shifting the Paradigm | Unity of Voices
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U nion of V ietnamese S tudent A ssociations of the M idwest
SPONSORSHIP BENEFITS SUMMARY
Shifting the Paradigm | Unity of Voices
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U nion of V ietnamese S tudent A ssociations of the M idwest
TITLE SPONSOR
$3000+
(up to 2 title sponsors)
HOSPITALITY
•
8 Invitations (1 full table) to the VIA-1 Conference Banquet
ADVERTISING AND DIRECT MAIL
•
•
•
•
•
UVSA-Midwest Shoutout Video where all attendees thank the sponsor
White, largest logo inclusion on VIA-1 Conference t-shirts
Colored, full-page advertisement in program book
Logo displayed in promotional videos
Logo inclusion on flyers and all collateral print materials**
SIGNAGE AND PROMOTIONS
•
•
•
At least 300 likes towards sponsor’s Facebook page, from the time contact is signed
until 1 month after conference ends
Product inclusion in attendees’ goodie bags (product needed for 350 goodie bags)
Logo displayed throughout banquet venue
PUBLIC RELATIONS
•
•
Business name, logo, and link on VIA-1 Conference website (www.via1.org)
Acknowledged as a VIA-1 Conference Sponsor in all press releases, media relations,
website, and website posts
PRESENTATION
•
•
•
Sponsor’s speech in opening ceremony
Sponsor’s video presented during Saturday night’s banquet
Exhibition table displayed throughout Saturday during the conference
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U nion of V ietnamese S tudent A ssociations of the M idwest
PLATINUM SPONSOR $2000
HOSPITALITY
•
4 Invitations to the VIA-1 Conference Banquet
SIGNAGE AND PROMOTIONS
•
•
•
At least 200 likes towards sponsor’s Facebook page, from the time contact is signed
until 1 month after conference ends
Logo displayed throughout banquet venue
Product inclusion in attendees’ goodie bags (product needed for 350 goodie bags)
ADVERTISING AND DIRECT MAIL
•
•
•
•
White, second-largest logo inclusion on VIA-1 Conference t-shirts
Colored, half-page advertisement in program book
Logo displayed in promotional videos
Logo inclusion on flyers and all collateral print materials
PUBLIC RELATIONS
•
•
Business name, logo, and link on VIA-1 Conference website (www.via1.org)
Acknowledged as a VIA-1 Conference Sponsor in all press releases, media relations,
website, and website posts
Shifting the Paradigm | Unity of Voices
14th Annual VIA-1 | Page 8
U nion of V ietnamese S tudent A ssociations of the M idwest
GOLD SPONSOR $1000
HOSPITALITY
•
2 Invitations to the VIA-1 Conference Banquet
SIGNAGE AND PROMOTIONS
•
•
Logo displayed throughout banquet venue
Product inclusion in attendees’ goodie bags (product needed for 350 goodie bags)
ADVERTISING AND DIRECT MAIL
•
•
•
•
White, regular-sized logo inclusion on VIA-1 Conference t-shirts
Colored, quarter-page advertisement in program book
Logo displayed in promotional videos
Logo inclusion on flyers and all collateral print materials
PUBLIC RELATIONS
•
•
Business name, logo, and link on VIA-1 Conference website (www.via1.org)
Acknowledged as a VIA-1 Conference Sponsor in all press releases, media relations,
website, and website posts
Shifting the Paradigm | Unity of Voices
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U nion of V ietnamese S tudent A ssociations of the M idwest
SILVER SPONSOR
$500
SIGNAGE AND PROMOTIONS
•
•
Logo displayed throughout banquet venue
Product inclusion in attendees’ goodie bags (product needed for 350 goodie bags)
ADVERTISING AND DIRECT MAIL
•
•
•
•
White, regular-sized logo inclusion on VIA-1 Conference t-shirts
Colored, one-eighth of page advertisement in program book
Logo displayed in promotional videos
Logo inclusion on flyers and all collateral print materials
PUBLIC RELATIONS
•
Business name, logo, and link on VIA-1 Conference website (www.via1.org)
BRONZE SPONSOR
$250
SIGNAGE AND PROMOTIONS
•
•
Logo displayed throughout banquet venue
Product inclusion in attendees’ goodie bags (product needed for 350 goodie bags)
ADVERTISING AND DIRECT MAIL
•
•
•
Colored, one-eighth of page advertisement in program book
Logo displayed in promotional videos
Logo inclusion on flyers and all collateral print materials
PUBLIC RELATIONS
•
Business name, logo, and link on VIA-1 Conference website (www.via1.org)
Shifting the Paradigm | Unity of Voices
14th Annual VIA-1 | Page 10
U nion of V ietnamese S tudent A ssociations of the M idwest
A LA CARTE SPONSORSHIP PACKAGES
Tailor your own package for sponsorship with us. We have a variety of options, and you
are also able to offer us a package that is not included on this. Your monetary value
contribution will correspond to any benefits listed on page 6.
Here are some of our current options:
___ Sponsor our VIA-1 Conference drawstring bags! These bags will be used during and
after conference - $500
___ Sponsor our VIA-1 Conference guest gifts! Your logo is eligible to be on the gifts, as
well as be mentioned when the gifts are being presented - $400
___ Sponsor our VIA-1 Conference lanyards and name tags! Your company’s logo will be
put on the lanyard (1 color only) - $300
___ Sponsor our VIA-1 Conference colored program booklets - $200
___ Sponsor our Scholarship! Your organization will be the title presenter of the
scholarship, as well as being mentioned on the program and conference website - $100
___ Sponsor our VIA-1 Host School’s Collective Philanthropy Project, where your donation
will be added to the prospective school’s donations to the CPP - Kids Without Borders $100
___ Sponsor our Saturday lunch! Your business will provide us a free or discounted lunch
for our attendees and staff. Your business name will be mentioned and displayed during
the eating period - 350 meals
___ Sponsor our VIA-1 Conference gifts! These gifts can include (but are not limited
to) sunglasses, bracelets, pens, or buttons with your logo on it and will be used by the
attendees during and after conference - 350 items
In order to receive a tax deduction form, please make out all checks to UVSA-Midwest.
Please send all donations/ sponsorship checks to:
Tan Bui
Attention: VIA-1 Sponsorship
1725 Elm St. SE Apt. 103
Minneapolis, MN 55414
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U nion of V ietnamese S tudent A ssociations of the M idwest
CONTACT INFORMATION
Thank you for your consideration in becoming a sponsor for the 14th Annual
Vietnamese Interacting As One Conference. Please contact the Sponsorship
Director with any further questions.
Tan Bui
University of Wisconsin - Madison
Sponsorship Director, VIA-1
[email protected]
(703) 635-5125
Sponsorship Staff:
Christina Nguyen | [email protected]
Emily Tran | [email protected]
Tiffany Nguyen | [email protected]
Executive Directors:
Andy Pham & Kim Chung | [email protected]
[email protected]
Shifting the Paradigm | Unity of Voices
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