Civil Engineering
Contractors Association
SOUTHERN/SOUTH WEST
Market Intelligence Report 396 (Rail)
Client Liaison Meeting – Network Rail Infrastructure Projects Southern Meeting
Wednesday 24 May 2017
Meeting Minutes
Venue: Mercure London Bridge Hotel, 75-79 Southwark Street, London SE1 0JJ
Attendees from Network Rail Southern
Cameron Burns
Craig Lightheart
Lee Radcliffe
Stephen Webber
Commercial Director
Programme Manager
Programme Procurement Manager
Head of Safety & Sustainable Development
Attendees for CECA (Southern)
CECA Southern
AMCO
BAM Nuttall
Barhale Plc
Carillion
Cleshar
Cleshar
Costain Ltd
Crouch Waterfall
Dyer & Butler Ltd
Ferrovial
Galliford Try
GRAHAM
GRAHAM
HOCHTIEF
Kier
Livis Ltd
Murphy Group
Osborne
PORR UK Ltd
Skanska
VolkerFitzpatrick
Item
Alan Taylor, Executive Director
Andy Holt, Business Development Manager
Emily Short, Programme Manager
Samantha Barratt, Business Development Director
Bill Free, Business Development Director
Trevor Maginley, Business Dev & IT Director
Allahnna Mark-Ihama, Assistant Business Dev Manager
Simon Sterry, Head of Rail Engineering
Julian Howe, Director
Murray Van der Poll, Head of Business Development
Grant Mobbs, Business Development Director
Simon Shuker, Strategic Development Manager
Craig Edwards, Business Development Manager
Jonny Kerr, Rail Sector Director
Michael Turley, Business Development Manager
Robin How, Project Manager
Simon Johnson, Business Development Executive
Charles Lederer, Business Development Manager
Mike Todd, Lead Business Development Manager
Nick Hayes, Business Development Manager
Tony Cook, Business Development Director
Stephen Hand, Head of Pre-Contract Rail
Details
These notes are to be read in conjunction with the
presentation slides, which are attached.
Action
Item
Details
The following link provides access to the videos relating to Standard
019 which were shown or referred to during the presentation.
https://safety.networkrail.co.uk/safety/planning-and-delivering-safe-work/revised019-standard/
1.0
Introduction
All attendees introduced themselves, their roles and organisations.
2.0
Safety & PDSW
Stephen Webber provided an update on IP (Southern)’s safety
performance to date. Whilst the LTIFR (Lost Time Injury Frequency Rate)
has reduced to 0.245 in P1/17, this is not a case of an acceptable level of
incidents.
The year-on -year Severity Comparison shows that the severity of injuries
in 2016/17 was greater than the previous year, and while a record number
of hours have been worked (8.7m), this does not reconcile the increase in
specified RIDDORS experienced (slides 5 and 6).
The number of reported close calls, previously only 1 in 1600 hours
worked, was now at 1 in 500, which was encouraging. The seasonal
influence on accidents (slide 8), and mitigating measures were discussed
at some length.
Events and campaigns, including CECA’s “Stop. Make a Change” and
Osborne’s “Feel Safe to Ask” were valuable components of S & SD’s
‘Route Map to Home Safe 2017/18’. Attendees were invited to contribute
personally to Southern Shield’s Best Practice Group and other fora, all
aimed at achieving the goals of “Home Safe”.
Southern Shield’s traditional focus on safety aspects is being broadened to
include Health and Wellbeing, notably mental and physical health. The 24
x 7 Employee Assistance Programme (EAP) will now be open to all of the
IP (Southern) workforce, not just the regular resources.
New emphasis will be placed on environmental and sustainability aspects
of S & SD (slide 12 refers).
Action
Item
Details
PDSW (Planning and Delivering Safe Work).
Craig Lightheart advised that he had temporarily relinquished his normal
duties to head up implementation of Standard 019 in IP Southern. This
was a reflection of his personal conviction that successful implementation
would generate significant benefits for project delivery generally.
The firm intention was that 3 July 2017 would be IP Southern’s
Compliance date for Standard 019. The Scott Dobson fatality at Saxilby in
2012 and subsequent incidents including Newark North Gate in 2014 all
led to a re-think on the fundamental issue of “Who is the person in
Charge?”
Standard 019 remains one of Mark Carne’s “5 Must Wins” and whilst there
were still challenges in meeting 3 July date, NR IP Southern was
determined to achieve it.
For IP only, the role of SWL will come into force.
Slides 14 to 35 cover the topic in detail. Please refer also to the link to
relevant videos played or referred to in the presentation.
In the Q/A session, Craig clarified that “T-8” was not mandatory. Shorter
periods could be adopted if more appropriate.
Members who had recently attended the CECA Liaison meeting with IP
(Western) recalled the considerable concerns expressed that the refresher
training being provided was not effective.
Concerns were also expressed that there was likely to be insufficient
trained and experienced personnel available for them to be named at “T8” stage. CL was unaware of such concerns – in his view refresher
training, being provided by Bridgeway, was going well in terms of content
and numbers successfully completing it. He undertook to check this out as
a matter of urgency.
There was considerable discussion about how Standard 019 would work in
terms of the more complex possessions with numbers of work sites. CL
clarified that each of the sites will have a PIC appointed and a Safe Work
Manager will be appointed overall. Members expressed some concerns
that the system may become cumbersome in such instances.
All parties agreed that implementation of the revised Standard was a big
change. CL emphasised his strong belief that the rewards would be
considerable, although he noted that some significant hurdles remained
between the present time and the implementation date of 3 July.
Action
Item
Details
3.0
Organisation Update and Personnel Changes
Cameron Burns referred to the new Operating Model, which he had tabled
at the previous liaison meeting. This had been designed to give more
prominence to Routes. (slide 37). He noted that the 9 separate route
businesses included the 8 physical routes and one freight grouping.
He then highlighted the following recent appointments within IP:
 Helen Samuels – Director of Engineering IP -1 January 2017
 Matt Steele – Commercial & Development Director IP – June
2017 (from Neil Thompson)
 Ben Wheedon – Crossrail Director – June 2017
For IP Southern,
 Paul Foster – Head of Programme Development – (from
Crossrail – a long term NR manager).
4.0
Mark Carne’s Mid Term Review
CB reviewed the “5 Must Wins” confirmed by Mark Carne in his Mid Term
review of CP5. Slide 43 refers. PDSW was a key deliverable as discussed.
Renewals and Enhancements must be delivered more in line with planned
costs.
5.0
IP Southern – Procurement Opportunities
Lee Ratcliffe tabled the list of forthcoming direct work opportunities
which he acknowledged was relatively short. The first four listed were
telecoms related. Brighton Mainline – central government funding for
design development was considered likely.
The contract values listed were queried by attendees, notably the “£50k
to £1m” category. Some noted that it was uneconomic to price a £50k
tender. LR clarified that smaller tenders were useful for some SMEs. One
member observed that most tenders in that range were actually nearer
£500k in value than £50k.
RISQS Product Codes
Members queried the application of RISQS product codes. Bidders can be
excluded if a particular product code is not ‘ticked’, although there was
no way of knowing it might be required for a particular tender. It was
noted that IP Western had recognised this problem and had tried to get
central approval for Western to list the required product codes on
pipeline lists, but this had been rejected.
Action
Item
Details
LR agreed the system needed to be reviewed. He also noted that
consideration might be given to adding a short pdf giving details of each
scheme.
Brighton Mainline Update
One of the schemes identified for the Digital Railway programme. Some
preliminary survey/design procurement activity in Q2/2017.
CP6 Schemes
 Crossrail 2 – Although not noted in the Conservative manifesto,
preparation work is proceeding in line with dates shown on
slide 50.
 Woking Area Capacity Enhancement (grade separation) and
Clapham Station Capacity were major CP6 schemes.
6.0
IP Southern – CP6 Procurement Strategy
Referring to the key dates shown on slide 54, LR noted that until the
proposed strategy was finalised and adopted in June 2017, it was
inappropriate to discuss it in any detail. If the June 2017 date is met, an
OJEU notice could be issued in June with PQQ following in July.
CB commented that the final adopted strategy is unlikely to change much
but agreement still had to be reached with the Routes. In answer to
further questions, CB confirmed that there was no wish to extend the
current CP5 frameworks. His aim was to award the new versions at the
end of year 4.
Bill free queried the very short gap between OJEU and PQQ. Internal
corporate procedures were such that internal approvals to bid could not
be granted in just a few weeks from OLEU. JV formation would need
more time as well. He suggested that other sequences were possible
which could lengthen the period available.
CB noted the comments and undertook to advise members through CECA
(Southern) as soon as firm details or indications of CP6 procurement could
be released.
Action
Item
Details
7.0
CECA Update

Action
Rail Supply Group
Bill Free outlined the work of the RSG of which he is a member.
Formed two years ago, RSG has Government support and has
representatives from clients, contractors, TOCs and suppliers. RSG
complements the work of the Rail Delivery group.
RSG wants a strategic approach to procurement and planning, a coherent
skills plan, proper support for SMEs, and more co-ordination to grow
exports and inward investment. Productivity is a big issue for RSG.
Bill undertook to provide a copy of RSG’s response to the Industrial
Strategy Green Paper, which was drafted following a series of interactive
workshops. The response advocates a “Sector Deal” which would
transform efficiency and innovation in the rail sector. A copy of the paper
is attached.

CECA Mock Trials
Alan Taylor advised that CECA had developed a series of mock trials
involving the re-enactment of actual court cases using lawyers in the
prosecution and defence roles, with members playing defendants,
witnesses HSE inspectors as appropriate.
NR IP Southern was working with CECA to develop a rail- based version,
due to be launched in Autumn 2017.
CECA (Southern) was also running a half-day behavioural event in London
on 4 July 2017, based on a fatality in the utilities sector. Delegates could
interact with the professional actors to influence the outcome of the
events portrayed. This is another powerful learning experience, suitable
for directors, managers, supervisors and operatives. Attendees were
urged to support both events.
AT thanked Cameron and the IP Southern team for participating in the
liaison meeting.