INFORMATION PACK
FOR THE
DISTRICT C0MPETITION
FOR THE USE OF
COMPETITORS
2016-2017
DISTRICT CONTACTS
(Juniors) John Lloyd (Hayle) email [email protected]
(Seniors/Intermediates)
Alvine Holmes (Camborne) email [email protected]
and
Carol Lay (Lostwithiel) email [email protected]
Blank page
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Introduction to the Competition 2016-2017
The National Youth Speaks Competition is a well established and successful competition promoted
by Rotary International in Britain and Ireland (RIBI) and is extremely well supported within District
1175, where it has been a feature of youth competitions for many years.
Within this District, it is a three-stage competition designed to support and encourage development
of effective communication skills. Except for the Junior category, there are two further stages
beyond the District competitions.
Aims
This competition aims to offer young people:





an experience in speaking on a public platform as a member of a team
an incentive to formulate ideas on topical subjects
the discipline in dealing with a topic in a limited time
the opportunity of learning and practising high standards of expression, presentation
and appearance
the impartial feedback and assessment of performance by experienced adjudicators
Who can take part?
Within this District, the competition is open to teams of three young people, in full time education,
in three categories, or age groups:



Junior
Intermediate
Senior
7 to 10 years
11 to 13 years
14 to 17 years
on 31 August 2016
With the age qualifying date above, it should be noted that, when the competition actually takes
place, some junior entrants may be 11 years old, some intermediate entrants may be 14 years old,
and some senior entrants may be 18 years old.
Competitors: schools, colleges and other youth organisations can participate in a Club competition
or a District competition that is outside the boundary of the Club or District in which they are
situated, but can only complete in one Club competition or one District competition
Potential competitors should enter the competition , through their school, college or organisation,
by contacting their local Rotary Club, and taking part in a preliminary competition organised by
them. To find a club local to you, use the “club finder” facility in the top right-hand corner of the
RIBI home web page http://www.rotarygbi.org
The Three Stages of the District Competition
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Club/ Cluster
Competitions
organised by local Rotary clubs, usually during January. Age group winners
of local heats are entered into an Area Heat. The number of winning teams
which may progress to the Area competition depends upon the number of
teams participating in the Club competition –for more information, see your
Rotary organiser.
Area Heats
organised by District, usually during February. This year, there will five (5)
Area heats in each of the Junior, Intermediate and Senior categories. To
find out which Area heat to attend, please refer to the appropriate Area
Allocation sheets issued with this Pack, or contact your Rotary organiser.
The 2 best teams in each category at the Area heats will be entered into the
District finals
District Finals
organised by District. In this current Rotary Year:
a) The District Senior/Intermediate Final will take place on Saturday 11th
March 2017 at a venue to be notified – probably in the East of the District.
b) The District Junior Final will take place on Saturday 4th March 2017 at
the District Conference taking place in Newquay
Further stages
For teams in the Junior category, the competition ends with the District
Final. For the Intermediate and Senior categories, the winning teams may
be entered into the further stages of the competition. The number of teams
to be entered will be announced at the District Finals. The further stages
are:
Regional Final
Organised by District 1175 will take place on Saturday 25th March at
Exmouth Community College. Only the winning team in each category at
the Regional final can be entered into the National final.
National Final
organised by Rotary District 1210. This will be held on Saturday 7 May 2016
at a venue still to be notified.
NOTE:
ALL DATES (other than for the National Final) are susceptible to change at
any time. Entrants, or their Club representative, should ensure the actual
dates either from the District Website, or by contacting their own Rotary
Club or the District Organiser.
Rotary does not normally fund expenses to attend any of the competitions,
in particular the Regional or National Finals
Competition Guidelines
Format
Each team member takes one of three roles: Chairperson, Speaker and Vote
of Thanks. The team should be the same throughout the competition. In
exceptional circumstances substitutions may be made, subject to the
approval of the particular competition organiser.
Each team member is allocated a time in which to perform their role. The
role of each team member is detailed in the Procedure section below
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Judges
Judges with appropriate skills, appointed by Rotary, will apply the judging
criteria below and provide feedback to all competitors and mentoring to
winners. The judges will not discuss marks and their decision will be final.
Judges are expected to be impartial. Rotarians may act as judges within Club
competitions, but only in exceptional circumstances should they act as
judges in the Area heats or in the District Finals. A Rotarian will not be
appointed as judge for Regional or National Finals.
Judging Criteria
Judges will allocate marks as follows:




Total
Chairperson’s management of the meeting
The Speaker’s ability to present and develop
a topic; and ability to answer the question
The quality and courtesy of the Vote of Thanks
Team work
25 points
50 points
25 points
15 points
115 points
A judge’s score sheet, which illustrates the points judges will be particularly
looking at, is provided at the end of this Information Pack. It is also very
useful in helping teams to be aware of the relevant marking criteria, so
entrants are urged to read this carefully..
Time penalties
The judges will deduct one point for each complete 15 seconds over the
allocated time and one point for each complete 30 seconds under the
allocated time. Points will not be deducted for time overrun or underrun in
answering the question.
Only in exceptional circumstance, and at the sole discretion of the
competition organiser, will correspondence or discussions be entered into,
following the completion of a competition.
Questioner
The Questioner, who shall not be one of the judges, will be appointed by the
competition organiser. Speakers will be asked to respond to a question
asked by the Questioner. The Questioner may be a Rotarian, but should not
be from a participating club.
Prizes
At all stages of the competition, competitors will receive a certificate of
participation.
After the judges have determined the result of the competition, one or more
judges will comment on their observations of the competition before
announcing the result.
At Club competitions, the awarding of any prize will be left to the discretion
of each Club.
At Area competitions, the winning team in each category will be awarded
the appropriate Area Winners’ Shield, which will be held for a period of one
year, before being returned for the following year’s competition.
At the District finals, the winning team in each category will be awarded the
appropriate District Shield, which will also be held for a period of one year,
before being returned for the following year’s competition. The members of
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the first and second placed teams in each category will also receive a small
prize, as will the best Chairperson, Speaker and Proposer of Vote of Thanks,
as adjudged by the judges.
How to enter
To enter the competition, interested parties should contact their local Rotary Club. To find out
about their local club, interested parties should check the RIBI website (www.rotarygbi.org) or the
District Website (www.rotary-ribi.org/districts/homepage.php?DistrictNo=1175) and click on
“Youth Competitions”. In the event of difficulty, contact the District Organiser (whose details are on
the front cover of this leaflet and quoting the name and address of the school, college or other
organisation) for assistance.
Entrants must complete an Entry Form as set out at the end of this Information Pack and submit it to
their local Club organiser at the time specified by such organiser. There will be no need to complete
any additional entry form at any other stage within the District competition, although teams
progressing to the Regional finals may be required to complete a fresh form for that stage.
Competition Procedure
On Arrival
Make yourself known to the organisers, to let them know you are present.
At some competitions there may be a registration desk, to which you must
report. Before each competition starts, the competition organiser will
conduct a draw to determine the order in which each team will make their
presentation. The order will be notified to teams before the start of the
competition. In unforeseen circumstance the organisers may have to adjust
the order.
Arrangements
A master of ceremonies will invite each team , in order of the draw, to come
to the front or stage to make its presentation.
The team should be ushered into position by the Chairperson, who should sit
down with the Speaker on their right and the Vote of Thanks on their left.
A system of lights or coloured cards will be used to advise team members of
time.
Green will show when a team member stands ready to start, amber/yellow
will warn the allocated time is coming to an end and red will indicate the end
of the allocated time.
Notes may be used. However they should not be too obvious, and simply
reading written content will be reflected in the marks. Notes can be written
on paper, card, tablet or i-Pad. If electronic media is used for this purpose, it
must only be used as a reminder of the content of the speech, and not as a
prop or as a live means of presenting or sourcing information during the
speech. Using cards as prompts is more effective than A4 paper, but
preferably the teams should deliver their presentation without either.
Except in the Junior category, items ( other than dress or furniture provided)
are not permitted to be used as props. This includes any electronic delivery
such as Powerpoint. The use of props will be severely reflected in the judges’
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marks. If used in a Junior competition, then their use should be very limited
and appropriate to the topic.
Where venues would benefit from amplification, static microphones will be
provided. Team members should use the static microphones. A sound test
will be arranged prior to the start of the competition. If any team member
fails to use the static microphones and their words are inaudible, then the
judges will deduct marks.
The team members will perform their roles in the following order:
Chairperson
When the members of the team are ready the Chairperson will stand. From
this point on the Chairperson is in control of the team’s performance until
the performance is closed after the vote of thanks. The green light will
appear.
The Chairperson has two 2 minutes (90 seconds for Juniors) to welcome the
audience and to introduce the Speaker. The introduction should include the
relevance or expertise of the Speaker to the subject of their speech.
An amber/yellow light will indicate there are 30 seconds left of the allocated
two minutes (30 seconds left of the allocated 90 seconds for Juniors)
A red light will appear if the Chairperson continues to speak beyond the
allotted two minutes (90 seconds for Juniors)
Speaker
The Speaker has six minutes (four (4) minutes for Juniors) to speak on their
chosen subject. The Speaker may choose any subject, subject to the approval
of the organisers. Considerable discretion should be used in choosing the
subject. Sensitive subjects such as party politics, race or religion should be
avoided. The subject may change between stages. As the Speaker stands a
green light will show.
An amber light will indicate there is one minute left of the allocated six
minutes (30 seconds left of the allocated four minutes for Juniors)
A red light will appear if the Speaker continues to speak beyond the allotted
six minutes (four minutes for Juniors)
Chairperson
When the Speaker has finished, the Chairperson will invite the Questioner to
ask a Question.
Speaker
Before answering the question, the Speaker may seek clarification of the
question via the Chairperson. The Speaker, who is the subject expert, may
not consult about the question with other team members.
The Speaker then has about two minutes to answer the question
An amber/yellow light will show after two minutes. After the amber light
Speakers should bring their response to a conclusion as quickly as possible
(but please note that no time penalties will be incurred)
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Speakers are advised to respond spontaneously, without prepared sections,
to obtain high marks from the judges.
Chairperson
When the Speaker has finished answering the question, the Chairperson will
invite the Proposer of the Vote of Thanks to propose the vote of thanks
Vote of Thanks
The proposer of the Vote of Thanks has two minutes (90 seconds for Juniors)
to propose the vote of thanks. A green light will appear when the Vote of
Thanks stands. The Vote of Thanks should remark on both the content of
the speech and the response to the question. Vote of Thanks are advised to
respond spontaneously to the response to the question, without prepared
sections, to obtain high marks from the judges.
Thanks should be expressed for the Speaker, not anyone else. The audience
should then be invited to show its appreciation of the Speaker - any request
for applause should be left until after the Vote of Thanks has been
expressed, not during it.
An amber light will indicate there are 30 seconds left of the allocated two
minutes (30 seconds left of the allocated 90 seconds for Juniors)
A red light will appear if the Vote of Thanks continues to speak beyond the
allotted two minutes (90 seconds for Juniors)
Chairperson
After the vote of thanks and applause, the Chairperson will close the
proceedings .
Judges
will normally retire after all the teams have given their performances, so that
they can consider and mark the teams’ performances. This normally takes
some little time. Refreshments may be provided by the organisers at this
time.
Results
After the judges have determined the result of the competition, the chief
judge will usually comment on the judges’ observations of the competition
before announcing the results.
Other Rotary Youth Competitions
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This Youth Speaks competition is one of six competitions organised by Rotary International in Britain
and Ireland. The others are: Young Chef, Young Musician, Young Photographer, Young Writer, Young
Citizens Award and the Technology Tournament. To find out more about these competitions and
other opportunities please contact your local Rotary Club or check on the District website
www.rotary-ribi.org/districts/homepage.php?DistrictNo=1175 .
Working with Children
Rotary International in Great Britain and Ireland (RIBI) has adopted this statement of policy in
working with children, the vulnerable and those with disability.
The needs and rights of the child, the elderly, the vulnerable and those with disability take priority.
It is the duty of every Rotarian to safeguard to the best of their ability, the welfare of and prevent
the physical, sexual or emotional abuse and neglect of all children, the elderly, persons with
disability or otherwise vulnerable persons with whom they come into contact during their Rotarian
duties.
Entry Form Details
RIBI reserve the right to retain contact details within the terms of the Data Protection Act to enable
RIBI to contact and keep in touch with them as part of the Alumni of Rotary and as future potential
members
Sponsorship
The District and Regional are not normally sponsored by any commercial concern. This Rotary Year,
the National Final will be sponsored by David Hyner and his company Stretch Development. David
has considerable experience of public speaking and is keen to raise attainment and aspirations in
young adults.
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R.I.B.I YOUTH SPEAKS COMPETITION ENTRY FORM 2016 -17
Please read the Information Pack before completing this form clearly. By signing this form you have
read, understood and agreed to the contents of the Information Pack. This form is for use at all levels
within District 1175
Name of School/ College/ Organisation:
Address
Junior /
Intermediate / Senior (delete as
appropriate)
Name of teacher or person in charge
Contact tel no:
Contact email address:
Title of Topic
Team members
Chairperson
Age on 31/8/2016
Full Name
Parent’s signature
Speaker
Vote of Thanks
The parent, guardian or carer of each of the above entrants in signing this form has given
permission where necessary:
a) for the appropriate entrant to take part and be identified in the competition
b) any entrant over 18 years of age at the date of the competition can sign this form personally
c) for photographic/video records to be taken and used for Rotary in Great Britain and Ireland
(RIBI) publicity purposes in printed, electronic and online formats (Yes/No)
d) for contact by RIBI, District and Club Public Relations Officers for public relations purposes
(Yes/No)
You must indicate Yes or No in c) and d) above. Not agreeing to c) or d) above will not preclude
the individual from entering the competition, but may prevent the individual from taking part in
team and other photographs/videos during or following the competition
Sponsored by the Rotary Club of
Contact Rotarian’s details (name, email and telephone)
Signature of Teacher or person in charge
Date
This form, when completed and signed by parents and teacher or person in charge of the team,
must be returned to your sponsoring Rotary Club at least 10 days prior to the first competition.
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Rotary District 1175 Youth Speaks – Judges’ Score Sheet
Date of Competition ………………………..2017
Team………………………….
Member
Chair
Aspect
Delivery
Marks
5
Control of
Meeting
10
Process
10
Delivery
10
Subject
Construction
10
15
Answer to
the Question
15
Delivery and
Process
10
Content and
Reference to
Question
15
Manages
the meeting
Speaker
Presents &
develops an
argument
and answers
a question
Proposer
of Vote
of Thanks
Expresses
the
appreciation
of the
audience to
the Speaker
Teamwork
15
Topic………………………………………….
Points to be considered
Effective use of voice, clear
enunciation, easy manner, natural
gestures, expression of personality,
humour in the right context.
Business-like, yet courteous
handling of the meeting. Maintain a
good atmosphere with a calm &
courteous manner showing
appropriate attention.
Welcome audience. Explain
meeting structure. Introduce the
team & the subject. Inform audience
of relevance / expertise of Speaker
to subject of speech. Act as a
conduit for the question & seek
clarification if required. Conclude the
meeting.
Effective use of voice, clear
enunciation, easy manner, natural
gestures, expression of personality,
humour in the right context. Impact
on and ability to involve the
audience. Show appropriate
attention during the meeting.
Content of the speech and logic
Introduction: Get the audience to
want to listen to the talk.
Body of Talk: Develop the topic and
demonstrate clear thinking. Use of,
for example, illustrations & rhetorical
questions. Conclusion: Draw threads
together, summarise, give the final
idea, thank the audience for
listening, sit down.
Clear, courteous answer to the
question. Full but not unduly wordy.
Spontaneity
Effective use of voice, clear
enunciation, easy manner, natural
gestures, expression of personality,
humour in the right context. Show
appropriate attention during the
meeting. Give positive comments;
give a clear signal for applause.
Refer to the content of the speech,
picking out specific items. Invite the
audience to express their
appreciation of the Speaker.
Comment on the Speaker’s answer
to the question; include originality.
Spontaneity.
All members of the team reacting to
each other and acting together as a
team
Name of Adjudicator
COMMENTS
SUB- TOTAL
DEDUCT PENALTY
POINTS
TOTAL MARKS
AWARDED
Signature
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POINTS
AREA ALLOCATION
of Clubs within District 1175
AREA A
Barnstaple
Hatherleigh
Barnstaple Link
Holsworthy
Braunton
Ilfracombe
Braunton Caen
Ilfracombe Compass
Bideford
South Molton
Bideford Bridge
Torrington
Bude
AREA B
Axminster
Exe Valley
Crediton
Exmoor
Crediton Boniface
Okehampton
Exeter
Otter Valley
Exeter Eastgate
Seaton
Exeter Enterprise
Sidmouth
Exeter Southernhay
Sid Valley
Exmouth & District
Tiverton
Exmouth Raleigh
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AREA C
Ashburton & Buckfastleigh
Plymouth
Babbacombe & St Marychurch
Plymouth Mayflower
Plympton
Brixham
Preston Torbay
Dartmoor Vale
Roborough Plymouth
Dartmouth
Salcombe
Dawlish
Saltram Plympton
Dawlish Water
Teignmouth
Ivybridge
Teignmouth Estuary
Kingsbridge
Kingsbridge Estuary
Torbay Sunrise
Newton Abbot
Tormohun (Torquay)
Paignton
Torquay
Totnes
AREA D
Bodmin
St Austell
Callington
St Austell Bay
Camelford
St. Columb
Launceston
Saltash
Liskeard & Looe
Tavistock
Looe Valley
Torpoint Eddystone
Lostwithiel
Wadebridge
Padstow
Yelverton
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AREA E
Falmouth
Penryn
Hayle
Penzance
Hayle Satellite
Perranzabuloe
Helston
Redruth
Helston Lizard
St Agnes & St Piran
Helston Cober Valley
St. Ives
Isles of Scilly
Truro
Mounts Bay
Truro Boscawen
Newquay
Truro Satellite
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