Vol10:InspectionofEmptyBulkVessels
Volume10:Inspectionof
EmptyBulkVessels
DepartmentofAgricultureandWaterResources
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Vol10:InspectionofEmptyBulkVessels
©CommonwealthofAustralia2016
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Contents
Introduction..................................................................................................................................................................4
Referenceandinstructionalmaterial................................................................................................................4
Legislation.....................................................................................................................................................................4
Equipmentandpaperwork....................................................................................................................................5
Training..........................................................................................................................................................................6
WorkHealthandSafety...........................................................................................................................................6
Considerationsfortheinspection.......................................................................................................................6
Inspectionprocedures–holdsloadingprescribedgoods........................................................................7
Inspectionprocedures–otherareas..............................................................................................................12
Re-inspectionofvessels.......................................................................................................................................14
PestsofQuarantineConcern..............................................................................................................................15
ReasonsforRejection............................................................................................................................................16
TreatmentofTrogodermaspp...........................................................................................................................16
TreatmentofNon-TrogodermaInsectandRodentInfestations.........................................................16
Proceduresandcriteriafordecidinglevelofpestinfestationinbulkholds.................................17
Re-inspection............................................................................................................................................................18
Unsatisfactorytreatment.....................................................................................................................................19
Residues–inspectionprocedures,removalandtreatment.................................................................19
BulkVesselApprovalRecord.............................................................................................................................20
Reportingofconditions........................................................................................................................................21
Secondandsubsequentinspection.................................................................................................................21
Recordingfindings..................................................................................................................................................21
Sightingofmarinesurveyor'scertificate......................................................................................................21
Issuingapproval......................................................................................................................................................21
Partapprovalofabulkvessel–ballastwater............................................................................................21
Partapprovalofabulkvessel-general.........................................................................................................22
Validityofvesselapproval..................................................................................................................................23
Suspensionofvesselapproval...........................................................................................................................23
Cancellationofvesselapproval.........................................................................................................................23
Requestsforinformationconcerningbulkvesselinspections............................................................24
Adviceregardingassociationwithothersurveyors................................................................................24
Questions....................................................................................................................................................................24
Attachment1:generalcargovesselcrosssection............................................................................25
Attachment2:bulkcarriercrosssection............................................................................................26
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Introduction
Theinformationinthisvolumeprovidesrecommendationsandadvicethatshouldbeadheredto
byAuthorisedOfficers(AOs)wheninspectingbulkvesselsforloadingwithprescribedgoods.
Thisvolumeshouldbeconsideredalongsidetherelevantworkinstructionsandregulations.
Where‘thedepartment’isreferenced,thisreferstotheDepartmentofAgricultureandWater
Resources.
Bulkvesselinspectionsareperhapsthemostcomplexanddetailedproceduresrequiredunder
theExportControl(PlantsandPlantProducts)Order2011(‘theOrder’),relyinglargelyonthe
diligenceofAOsindetectinginfestationsandresidueswhichcouldinfestorinfectprescribed
goods.
AOsmusthaveathoroughunderstandingofthisvolume,sotheymayadapttoawiderangeof
circumstancesencounteredinbulkvesselinspections,andperformtheirdutiesefficientlyand
confidently.
Referenceandinstructionalmaterial
• WorkInstructions:InspectionofemptybulkvesselsVFE3001
• PlantExportsOperationManual:
− Volume2:Exportlegislation
− Volume6PartA:Pests,DiseasesandContaminantsofGrainandPlantProducts(excluding
horticulture)
− Volume12:Treatments
− Volume16:WorkHealthandSafety(WH&S)
• eLearningMaterial:
− ExportInspections:ShipInspection
− ExportInspections:Treatments
− ExportWH&S
Legislation
ConsiderationmustbegiventothefollowinglegislationbeforegoodsareexportedandAOs
mustensurethatthelegislationisabidedbythroughouttheexportingprocess:
• ExportControlAct1982
• ExportControl(PrescribedGoods–General)Order2005
• ExportControl(PlantandPlantProducts)Order2011
• ExportControl(Fees)Order2001
ThelegislationlistedisaccessibleviatheComLawwebsiteat:http://www.comlaw.gov.au/
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Equipmentandpaperwork
Beforeboardingthebulkvessel,AOsmustensuretheyhaveallthenecessarydocumentation,
andthatallPersonalProtectiveEquipment(PPE)andinspectionequipmentisfitforpurpose.
Thefollowingequipmentisneededforinspection:
• Torchcapableofbeingfocusedtoabrightspot
• Scrapersuitableforrecoveringresiduesfromlessaccessibleplacesanddislodgingrustflakes
• Forcepssuitableforremovinggrainresiduesfromcracksandcrevicesandalsoforcollecting
largerinsectsfoundduringaninspection
• Handlensx10magnificationforpestidentification
• Pestsofquarantineconcernandpestidentificationinformation
• Specimenjarstostorepestsfoundduringinspection
• Notebookandpen
• Safetyequipment/fallarrestequipmentasneeded
Thefollowingdocumentationisneededforinspection:
• PE103BulkVesselApprovalRecord
TheOrderrequireslodgementofaBulkVesselApprovalRecordPartA–ApplicationforVessel
Approval.Thisconstitutestherequestforinspectionofthebulkvessel.BulkVesselApproval
Recordsareavailableonthedepartment’swebsiteandmustbecarriedbytheAOwhenmaking
inspections,sothatthereisnounnecessarydelayinissuingthem.
Afterinspection,anAOistoissueaBulkVesselApprovalRecordPartB–VesselApproval,
detailingallinspectedareasandresults.Inorderforloadingtocommence,thesection‘Vessel
Approvalissued’mustbemarked‘yes’andsignedanddatedbytheAO.Thisisonlytobedone
onceallrelevantholdsandotherstructureshavebeeninspectedandatleastoneholdhasbeen
foundtobeinasatisfactoryconditionandpassedforloading.TheAOshouldindicateonthe
BulkVesselApprovalRecordwhichholdshavebeenpassedforloading.
Ifabulkvesselisintendedtocarryprescribedgoodsforconsumption,aqualifiedmarine
surveyormustissueacertificatestatingtheholdsofabulkvesselaresuitableforthecarriageof
prescribedgoodsforconsumptionandthismustbesightedbyanAObeforetheofficerissues
vesselapproval.ItisnottheAO’sresponsibilitytoensurethatmarinesurveyorsarequalified.It
istheresponsibilityoftheship-owner/ship-owner’sagenttoprovideanAOwithadeclaration,
approvedbytheexporterofthegoods,thatanamedmarinesurveyorhasbeenappointedto
surveythevesselaspertheOrders.ItistheresponsibilityoftheAOtoconfirmthatthisname
matchesthenameonthemarinesurveyor’scertificate.Ifthenamesdonotmatch,theAOshould
notacceptthemarinesurveyor’scertificateandshouldcontacttheRegionalPlantExports
Programmanager.
AOsmustcarryidentitycardsatalltimessuchasExportIdentityCardorDeed.AOsshouldshow
theiridentitycardsifrequestedbythevessel’smasterorthecrew.AOsshouldalsobein
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possessionofaMarineSecurityIdentificationCard(MSIC)whichshouldbeshowntoport
securityofficersandcrewmembersifrequested.
Training
Priortoundertakingemptybulkvesselinspections,AOsmustbeappropriatelytrainedand
deemedcompetentbythedepartment.
WorkHealthandSafety
AllAOsshouldbefamiliarwiththeirrolesandresponsibilitiesasoutlinedintheWorkHealth
andSafetyAct2011andtheWorkHealthandSafetyRegulations2011.AOsmustalsocomply
withtheiremployer’sWorkHealthandSafetypolicies(WH&S)policiesandrelevantstateor
territoryWH&S.
EmptydrycargoholdsarenotclassifiedasconfinedspacesaspertheAustralianStandards
AS/NZS1891.4-2009.Thesespacesaredesignedforworkandaccessbyvesselpersonneland
havelittletonolikelihoodofengulfmentwhenempty.Thepresenceofanycargo,including
grain,inaholdspacedeemsthespacetobeaconfinedspaceandfurthercontrolmeasuresmay
beimplemented.
AOsthatareemployedbythedepartmentmustfollowthehealthandsafetyproceduresoutlined
inthereferencedocumentHealthandSafetyRequirementsforDepartmentofAgricultureand
WaterResourcesAOsInspectingEmptyVesselHolds.Itisrecommendedthatexternally-employed
AOsalsoadheretothisdocumentoremployequivalentsafetyprocedureswhileconductingbulk
vesselinspections.
Considerationsfortheinspection
Equipment
Beforeboardingthebulkvessel,AOsshouldensureallPersonalProtectiveEquipment(PPE)and
inspectionequipmentisfitforpurpose.AOsshouldalsoensuretheirPPEismaintained,stored
andusedinaccordancewiththeiremployer’srequirementsandWorkplaceHealthandSafety
regulations.
ThedepartmentrecommendsthatAOsconsiderthefollowingpoints:
• AllPPEshouldbeofamakethatmeetsorexceedstheAustralianStandardAS/NZS1891.1.
• Equipmentshouldbeinspectedregularly.
• Equipmentshouldberetiredafterpassingitsused-bydate,orearlierifnecessitatedbywear
andtear.
• Equipmentthatdoesnotpassinspectionshouldbewithdrawnfromserviceimmediately.
• AOsshouldalsoensurethattheyhaveaccesstofirstaidequipmentandfacilities.
Inspectionsawayfromawharf
AOsinspectingatanchoragemustmeettherelevanttrainingandsafetyrequirementsfor
boardingvesselsatanchorage.
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Twoormoreportsloadingprescribedgoods
Ifabulkvesselhastocompleteloadingat:
• AsecondorsubsequentportinthesameStateorTerritory,or
• AsecondorsubsequentportinanotherStateorTerritory,
Thenacompleteinspectionmustbemadeat:
• Thefirstportofloading;or
• Anotherportnominatedbythebulkvesselownerorbulkvesselowner’sagentbutonlyif:
− Acertificateissuedbyanapprovedmarinesurveyorismadeavailableforabulkvessel
intendingtocarryprescribedgoodsforconsumption;and
− Avesselapprovalisissuedatthefirstportofinspectionforallholdsspecifiedinthe
certificateissuedbythemarinesurveyor.
Onarrivalatasecondorsubsequentport,furtherinspectionsarenotrequiredofthespacesto
beloadedinthoseportsunlessinspectionofhold-ballastspacesisnecessaryorunlessanAO
suspectstheconditionsofthecargospacestobeloadedhavechanged.Thefirstportisto
forwardtheBulkVesselApprovalRecordtothesecondorsubsequentport.AnAOoperatingat
thesecondorsubsequentportcanrevokeapprovalissuedatthefirstportifrequired.
Inspectionataportotherthantheloadingport
Bulkvesselsmaybeinspectedandre-inspected,wherenecessary,atanyAustralianport
nominatedbythebulkvesselownerorbulkvesselowner’sagent,providedthatthereisanAO
availableattheport,orthatitisaportwheregrainloadingnormallytakesplace.
Inspectionofnon-prescribedgoodsjoint-stowedwithprescribedgoods
Othercargothatcanbeinfested,tobestowedinthesameholdasprescribedgoods,mustbe
inspectedforinsectinfestationeitherbeforeloadingoronboardpriortoplacinginthehold.
Infestedcargomustbetreatedandfoundfreeofinsectsonre-inspection,beforeprescribed
goodsarestowedwithit.
Inspectionprocedures–holdsloadingprescribedgoods
Afterboardingthebulkvessel
Onboardingthevessel,AOsshouldidentifythemselvestothemaster,theagent,andtheother
surveyors.TheAOshouldobtainfromthemastertheinformationrequiredtocompletethe
relevantsectionsoftheBulkVesselApprovalRecordandidentifywhichholdsaretobeloaded
withprescribedgoods.
TheAOshouldtheninformthemaster:
• Theextenttowhichhatchesshouldbeopened
• Thataccesswillberequiredtothebulkvessel'sstoresandgeneralgalleyareas,and
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• ThatanofficerisrequiredtoaccompanytheAOduringtheinspection,andtoprovideall
necessaryassistanceandequipmenttocarryouttheinspection(includingladders).
Ifthevesselisageneralcargovessel,andcontainstimbering,theAOshouldinformthe
accompanyingofficerthatsomeofthewoodworkwillhavetobeliftedfortheinspection.
Beforeenteringthefirsthold,AOsshouldnormallycheckfo'c'slelockers,deckstores,crane
house,shelter,thefirstsetofhatchcoversandallhighareasintheholdfromoverthecoaming.
Pleasenotethatrodentinfestationsoftenoccurinandaroundthefo’c’slelockers.
Openingofhatches
Somehatchstructuressuchasventilationhatchesmayonlybeaccessiblewiththehatches
closed.Thehatchesshouldbeassessedpriortoopeningtoestablishstructureandwhichareas
requireinspectionpriortoopening.
Hatchcoversshouldbeopenedtosuchanextentthatthefollowingtwocriteriaaremet:
1) Thereissufficientnaturallightintheholdtoallowinspection.
2) Thereissufficientviewofthestructuresbelowthehatchcoverstopermitinspectionofthese
structures.
Experiencehasshownthatinitialinspections,withonlyafewhatchcoversopened,havenot
detectedgrainresiduesorinsects,whichwerereadilyseenwhenthehatcheswerefullyopen.
Evenwithmaximumdaylight,AOswillberequiredtoinspectplacesonbulkvesselsthatarein
semi-darkness,suchassectionsof'tweendeckincommon'tweendeckvessels.
Therequirementontheextenttowhichhatchesshouldbeopenedalsoappliesto'tweendeck
hatchcoversin'tweendeckorgeneralcargovessels.
Theopeningofhatchcoversmaydislodgegrainorresiduesontransversebeamsetc.Once
openedandlockedtheareaaroundtheconcertinaedhatchesshouldbeinspected.
AOsshouldnotethatartificiallightclustersarenotapermittedalternativetodaylight.
Hatchcovers/Coamings
PriortoenteringaholdtheAOshouldquicklybecomefamiliarwiththeconstructionofthehold.
Atthispoint,AOsshouldpayparticularattentionto:
• Temperaturesensorsandotherstructuressuchasfiresuppressionsystemsintheendand
sidecoamings.Thesecanbeinspectedfromthecoamingsoncehatchcoversareopened.
• Thehatchcovers,asthesecangiveanindicationofwhatresiduesmaybepresent,
particularlyondeckbeams.Itmaybenecessarytohavecoversliftedandsupported,or
wherepossibleturnedover,topermitadequateexamination.
AOsshouldnotethatpatenthatchcovers(McGregorandsimilartypes)havestrengthening
girders,whichformledgesbeneaththecover.Itisveryimportantthattheseledgesare
inspected.Whenthistypeofhatchcoverisopened,largequantitiesofmaterialmaycollectin
theupturnedledges,duringdischargeorloading.Theledgesarenormallyeasilyvisiblefromthe
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deckwhenthehatchcovershavebeenrolledback.Ifnecessary,however,thecoversmustbe
pulledbacksectionbysectionfordetailedinspection.
Therehavebeenproblemswithpontoonhatchcoverswithexternalopenings.Cargoresidues
mayaccumulateinsidethemintransit,or,morecommonly,duringdischargeandloading,when
coversarestowedondeck.
Allstructuresofhatchcoversandviewableareasoftheholdandcoamingmustbeinspected
priortoholdentry.
Particularattentionshouldbegiventotheconstructionandtypeofhatchcoamingdrainsand
scuppers.Coamingdrainspresentahighriskforinfestibleandnon-infestibleresidues.Coaming
drainsthatleadfromthehatchcovertothecoamingsealareawillhaveaone-wayvalvelocated
ontheweatherdeckarea.Thismaybeafloatingballvalve,gatevalve/cockorarubberscupper
system.Thisvalvemustbecheckedforgrainorresidues,andmayrequiredismantling.
OtherDeckStructures
Shipshaveawidevarietyofdeckstructuresthatmaytrapinfestibleandnon-infestibleresidues
whichrequireinspection.
Somevesselsmayhavecollapsibleorfolddownlumberpostswhichmayharbourresiduesand
willoftenhavelargeamountsoflashingsstoredadjacent.
Mostvesselsalsohaveasafety/lifelinerunningthelengthoftheweatherdeck,consistingof
stanchionsandcablewithturnbuckles.Thestanchionsfortheseareusuallyfittedtothedeckin
cupsorsocketswithpinsandpresentanideallocationforgrainresidues.
Ventilatorshafts(mushrooms)andcowlsrequirethoroughinspectionforresiduesandinsects.
Accessingahold
AOsshouldalwaysaccesstheholdusingamethodthatcomplieswiththeiremployer’s
requirementsandWorkplaceHealthandSafetycodeofpractice.
PriortoenteringaholdAOsshouldensurethatallaccessandingresspointsareopenandlocked
inplace.
Whenenteringorexitingahold,AOsshouldconsiderthefollowingpoints:
• Toenterthehold,itisrecommendedthatAOsusetheship’sinclinedladder(“Australian
ladder”)ifoneisfitted.
• Toexitthehold,itisrecommendedthatAOsusetheship’sverticalladder(“straightladder”).
• Fallprotectionisrecommendedwhenenteringorexitingthevesselhold,oratanytimewhen
afallriskexists.
• FromthetopofthefixedhatchladderAOsshouldexaminesitesthatmayharbourinfestible
residuesandinsects,including:
− Deckbeams
− sparceilings
− Voidspacesrunningfromtopofladder
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− Hatchcoamings
− Bracketsforpipes,cablesandhydrauliclines
Deckbeamsandhatchcoamings
Itisknownthatresiduesofpreviouscargoescancollectinandarounddeckheadbeamsand
hatchcoamings,sotheseareasmustbeinspectedasthoroughlyaspracticable.
TheAOshouldinspectdeckbeamsandcoamingsfromforwardandaftfixedhatchladders.
PleasenotethatladdersmustbeusedinaccordancewiththerelevantstateorterritoryWork
HealthandSafetylegislation.
AOsmustnotpasstheholdif:
• Residuesonthebeamscanbeseen
• Residuesorinsectsonthetank-topor'tweendeck,whichmayhavefallenfromthebeams,
canbeseen
• TheAOsuspectsthatthereareresiduesonthebeams.
TheAOshouldnotpasstheholdforloadinguntilallresiduesandinsectshavebeenremoved
fromtheseareas.Infestation,particularlyatlowlevels,canbeeasytodetectwhenresiduesare
firstknockeddownbeforetheyaresweptintopilesonthetank-top.
Pleasenotethatinsomenewervessels,theremaybetheabilitytoviewdeckheadbeamsfrom
theweatherdeck,viahatches.
Bilges
Inmodernbulkcarriers,oftenonlybilgewellsarepresent.TheAOshallrequiretheship’screw
toremoveallbilgewellcovers.AOsshouldinspecteverybilgecompartmentforresiduesand
insects.AOsshouldalsoensurethatbilgewellsaredryandfreefromwater,moistureandodour.
Iftheholdhasbeenwashed,theuppersurfacesofthebilgewellsmayhavegrainresidues.
StrumboxesoftenrequireremovalfromthebilgewelltofacilitateinspectionbytheAO.
Timberbulkheadsheathing
Thiskindofsheathingisintendedtopreventengine-roomheatfromreachingthecargo.It
usuallyconsistsofeitherhorizontalplanksnailedinpositionorverticalplanksboltedtothe
bulkhead.
Grainandothercargoresiduesmaycollectbehinddamagedsheathing,whichmayprovidean
idealharbourageforinsects.AOsshouldrequirecrewtoremovesufficientplankstoascertain
whetherthereareanyresiduesorinfestationspresent.
TankTops
Inspectthewholetanktopsurface,andpayparticularattentiontomanholehatchcoversand
anyunsealedvoids.Considerwhetheranyresiduesorinsectsmayhavefallenfromdeckbeams
orotherhigherstructures.
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Cablecasingsandsoundingpipes
Cablecasingsinmodernbulkcarriersareondeck,butinoldervesselstheyareofteninthe
cargospacesoftheupperdeck.Theyareeithercompletelysealedorhaveaperforatedoropen
top.Bothtypeshavebeenfoundtobeaserioussourceofinfestedresidues,andinspectionis
sometimesquitedifficultduetolimitedaccessibility.
Thelowerpartofcablecasingscanoftenbeviewedfromthetank-top,lookingupwards.Ifin
doubt,theAOshouldinspectthecablecasingalongitslengththroughuseofaladder.When
decidingwhetherfurtherinspectionisneeded,AOsshouldconsiderthatgrainismostlikelyto
entercasingswhentrimmingmachinesareusedduringloading.
AOsshouldalsoinspectthebracketsandguardsassociatedwithcablecasings,sensorcablesand
tubes,andsoundingpipes.
Allcargoholdswillcontainsoundingpipesandmaycontainothersensorssuchastemperature,
wateringressormoisturesensorswhichrunfromtheweatherdecktothebilgeornearthetank
top.Soundingpipesthatterminateinthebilgewellmayalsohavegrainresiduesontheouter
andinnersurfacesofthepipeleftafterholdwashingactivities,residuesmaybedislodgedby
sharplytappingthepipe.Temperatureormoisturesensorsareoftenmountedinrecessesin
bulkheadsandcoamings.Thesesensorsmayhaveprotectiveperforatedscreensaroundthem,
whichmayneedtobedismantledtofacilitateinspection.
Ventilatorshafts
Ventilatorshaftsoftenprovideharbourageforresiduesandinsects.Shaftsshouldbeexamined
carefullywherepossible.
Ventilatorshafts'openingsintoholdsareusuallycoveredwithmesh,whichfrequentlytraps
grainresidues.Ventilatorshaftsoftenterminateseveralmetersabovethetanktopandmay
requirealaddertogainaccess.Ifinfestibleresiduesaredetectedbehindthemesh,theresidues
mustberemoved.Whereinsectinfestationisfound,itisnotacceptabletotreattheholdwiththe
residuesstillinsidetheshafts,becauseathoroughre-inspectionmaynotbepossible.
Ventilatorshaftsmayrunhorizontallyundertheupperdeck.Grainorothercargoresiduesmay
becomelodgedontopofthetrunking,aswellasinside.Pocketsofinfestationmaydevelop,and
escapedetection,unlesstheareasarethoroughlyinspected.Careshouldbeexercisedwhere
ventilationtrunkingrunsintoSamsonpostsorintodeckstructuressuchasmushroomventsor
cowls.Insectshavebeenknowntomigrateinsidethepostsandsurvivesprayandgas
treatments.
Othersiteswithinahold
Therewillbemanyothersitesinvesselholdswhichcanharbourinsectsandcargoresidues,
includingbrackets,pipes,tankmanholes,andbeneathrustscale.Thesesitesshouldallbe
carefullyinspected.
AOsshouldbealerttovariationsinthestructureofcargospaces,particularlywhenthey
produceareaswhereinsectinfestationsmightbefound.
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AOsmustrequireanyholdfitmentstobeloweredorraised,whentheyconsiderhiddenresidues
orinfestationmaybepresent.
AOsmustpayparticularattentionto‘tweendeckvessels.Swingaway,piggy-backorfolding
hatchcoversorpontoonspresentawell-knownriskforresiduesandinfestation.AOsshould
inspectthecovers’structurestoexplorewhereresiduesmaybepresentandlookcarefullyfor
variationsbetweenindividualcovers.Pontoonsorcoverswillhavelashingpointsand
mounting/securinghardwarewhichmayharbourinfestibleresidues.Pontoonsmayneedtobe
individuallyliftedtofacilitateinspection.
‘Tweendeckvesselsmayalsohavebracketsorpinsthatprotrudeorarerecessedintothe
bulkheadsorholdframesonwhichthepontoonssit,thesefitmentssuchas‘Horsehead’brackets
areknowntoprovideexcellentharbourageforinsectsandresidues.Theship’screwmustsatisfy
theAOthatsuchstructuresandspacesarefreeofinsectsandinfestibleresidues.
Dunnage
Dunnagesuchastimberandbamboomaycontainmoderatelydeep-seatedinfestations,which
maynotbeobvious.Thereforedunnage,includingpartofthedecksurfacebeneaththestack,
mustalwaysbethoroughlyinspectedforgrainresidues,insectsandrodents.
Whereinfesteddunnageisstoredanywhereoutsideoftheholdsloadingprescribedgoods,AOs
mustsatisfythemselvesthatthereisnocross-infestationrisktothecargoholds.
Whensprayingofdunnageoccurs,AOsshouldcheckthateveryindividualpiecewassprayedon
everyside.Whenfumigationofthecargospacesoccurs,thedunnagemaybeincludedinthe
fumigation,andmaybetransferredintotheappropriateholdtofacilitatethis.
Inspectionprocedures–otherareas
Holdsnotintendedforloadingwithprescribedgoods
Ifbulkvesselsaretobeonlypartloadedwithprescribedgoods,thefollowingproceduresshould
befollowedfortheinspectionofemptyholdsnotintendedforloadingwithprescribedgoods:
• Aninspectionmustbemadeofallcargospacesnotloadingprescribedgoods,additionalto
theinspectionofcargo-loadingholds;
• Inassessingthepossibilityofcross-infestationofprescribedgoodsfromadjacentempty
holds,anAOmustdeterminewhethersuchcross-infestationcouldoccur:
−
−
−
−
−
−
Throughcasingswhichpassfromoneholdtoanother
Throughthebilges
Throughtheupperdecksinbulkvesselshavingcommonshelterdecksand’tweendecks
Throughtimberbulkheadsinbulkvesselshavingcommonholds
Throughcommonventtrunks,pipetunnelsandsidepassageways
Bytheflightofpestsormovementofcontaminantsovercoamings.
• Ifpest-freeresiduesarefoundinholdsnotloadingprescribedgoods,andthereisnoriskof
themworkingtheirwayintoholdsloadingprescribedgoodsthereisnorequirementfortheir
removalbeforepassingtheholdsloadingprescribedgoods.
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• If,atthetimeofinspection,infestedcargoisfoundinholdsnotintendedforloadingwith
prescribedgoodsandthereisanyriskofcross-infestationorcross-contaminationtoholds
loadingprescribedgoods,theAOmustnotpasstheholdsloadingprescribedgoods.
• Theremustbenoriskofcross-infestation.Ifinanydoubtdonotpasstheholdsloading
prescribedgoodsuntiltheriskisremoved.
• Followingtreatment,theAOshouldassesswhetherinfestationinnon-cargo-loadingholds
continuesatalevelthattheAOconsidersmayposeacross-infestationrisktocargo.Ifthisis
thecase,theholdsloadingprescribedgoodsshouldnotbepasseduntiltheriskhasbeen
eliminated.
• Pleasenotethatamarinesurveyorisrequiredtocertifyonlytheholdsthatarebeingloaded
withprescribedgoodsforconsumption.
Thefollowingproceduresshouldbefollowedfortheinspectionofholdscontainingcargoother
thanprescribedgoods:
• Inspectallpartsofthehatchandhatchcoversvisiblefromondeck.
• Donotopenthehatchcovers.
• Ifariskofcross-infestationorcross-contaminationexists,donotpasstheholdsloading
prescribedgoodsuntiltheriskisremoved.
Insectsflyingintoholds
Insectscansometimesbuilduptoplaguenumbers,particularlyinsummerandautumn.
Flyinginsectshaveoccasionallycausedproblems,byflyingintobulkvesselsholdsbefore
loading.
Wheninsectsareflyingintobulkvesselsholdsinlargenumbers,theRegionalPlantExports
Programmanageristobeinformed,sothatconsiderationcanbegiventowhethertheapproval
needstobewithhelduntiltheinsectsareremoved.Iftreatmentistooccur,AOsshould
recommendthemastergivesconsiderationofthefollowing:
• Thetreatmentshouldbeofatypethatcaneffectivelytreatthattypeofinfestation.
• Treatmentsshouldbeadministeredinaccordancewiththeirregisteredlabel,andmustbe
registeredforuseinAustraliawiththeAustralianPesticidesandVeterinaryMedicine
Authority(AVPMA).
• Treatmentsshouldbeadministeredinaccordancewiththerelevantstate/territory
legislation.
• Ifthetreatmentisachemicalitshouldbeappliedbyanoperatorconformingto
state/territorylegislation.
• Thetreatmentmustbeapprovedbytheexporter.
PleaserefertoPlantExportOperationsManualvolume6Afortolerancelevels.
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Inspectionofotherspacesadjoiningholds
AnAOmayfindaccessfromcargospacesintoadjoininglockersorstoragespaces,particularly
ongeneralcargovessels.Unlessthesespacesarepermanentlysealed,theyshouldbeopened
andinspected.AOshavefoundconsiderablequantitiesofgrain-collectedbybulkvessels'crews
fromtheresidueofpreviouscargoes-stowedinsuchareas.
Bulkvessels’storesandgeneralgalleyareasofcrews’quarters
Drystoresandstoresthatcontainfoodstuffssuchasrice,flourandothergrainsmustbe
inspectedforinsectinfestation.
Areaswherestoresarehandledandfoodispreparedonlyneedbeinspectedwhensubstantial
insectorrodentinfestationshavebeendetectedduringthecourseofinspectionofdrystores.
TheseareasshouldalsobeinspectedwhenanAOsuspectstheremaybeinfestationinthese
areas.
Wetstoresandrefrigeratedorchilledstoresneedonlybeinspectedifthereisreasontobelieve
theseareasmayhavebecomeinfestedwithpests.
Sleeping,dutyandrecreationrooms,sanitaryandlavatoryfacilities,hospitalandoffice
accommodation,continuetobeoutsidethescopeofinspection.
Othersectionsoutsideahold
Inadditiontositeswithinholds,otherareas—suchasfo’c’slelockersandmasthouses—where
experiencehasshownthatinfestationmayoccur,mustbeinspected,andtheAOmustbe
satisfiedthatthereisnorisktothecargo.
Re-inspectionofvessels
There-inspectionofavesselshouldbearepetitionoftheinitialinspection.
There-inspectionshouldensurethat:
• TreatmenthasbeencarriedoutifindicatedontheBulkVesselApprovalRecord
• Allinsectinfestationhasbeeneradicatedinthecargospacesintendedforloadingwith
prescribedgoods
• ThevesselcomplieswithrequirementsoftheOrder.
Timingofre-inspectionfollowingtreatment
Ifspacesareinspectedimmediatelyfollowingtreatmentwithcontactinsecticidesorfogsand
liveinsectsarefound,afurtherre-inspectionmustnottakeplacewithinfourhoursof
completionoftreatment(notincludinganynecessaryairingperiod).
Re-inspectionoftimberedsites
Wheretimberhasbeenliftedtopermittheremovalofresidues,furtherwoodworkshouldbe
dismantledonlyifthisisnecessaryfortheAOtobesatisfiedastothedegreeofcleaning
achieved.
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Whendismantlingoftimberisrequiredduringre-inspection,theplankstobeliftedshouldagain
beselectedbytheAO,andshouldbewellawayfromthesectionsremovedduringtheinitial
inspection.
Post-fumigationinspection
AnAOmustnotcommenceapostfumigationinspectionuntiltheAOhasreviewedthedetailsof
thefumigationwrittenontheBulkVesselApprovalRecordandsightedafumigationcertificate
fromalicensedfumigator.
AnAOmustnotenteraspacethathasbeenfumigateduntilagasclearancecertificatehasbeen
issuedforthatspace.Thecertificatemustbeissuedbyanindustrialchemist,alicensed
fumigator,oramemberoftheAustralianMaritimeSafetyAuthority(AMSA).
Pleasenote:certificationthattheconcentrationofthefumiganthasbeenreducedtoasafelevel
generallyappliesonlytothefreespaceofthehold.AOsmustnotenterconfinedspaces.Ifan
officerconsidersitnecessarytoenteraconfinedspacecontacttheRegionalPlantExports
Programmanagertodiscusshowtoproceed.
Ifalertedtothepresenceofhazardouslevelsoffumigant,theAOistowithdrawfromthehold
immediatelyandisnottore-enteruntilfurtherairingiscompletedandanewgasclearance
certificatehasbeenissued.
PestsofQuarantineConcern
IfanAOfindsorsuspectsthatpestsonabulkvesselareofquarantineconcern,thebulkvessel
approvalmustbewithheld.TheAOmustthencontacttheRegionalPlantExportProgram
Managerforadviceonthemanagementofthevessel.
TherearefivemainpestsofquarantineconcernthatanAOmayencounter:
1) GiantAfricanSnail
2) Termitesandothertimberpests
3) AsianGypsyMoth
4) JapaneseTussockMoth
5) KhapraBeetle(Trogodermagranarium).
InformationonthesequarantinepestsofconcernisincludedinVolume6PartAandVolume6
PartB.
AOsshouldalsocontactthelocalon-calldepartmentseaportsofficeriftheyfindanyofthe
following:
• Rodents
• Liveanimals
Thiswillallowtheseaportsofficertotendtothenecessarypaperworkandinitiateanyother
necessaryquarantineprocedures.
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ReasonsforRejection
Vesselholdsfoundunsuitableforloadingmustberejected.Thepresenceofanyofthefollowing
inaholdloadingprescribedgoodsmustleadtorejection:
• Liveinsects
• Infestedresidues
• Infestibleresidues
• Contaminants
• Rodents
• Signsofrodentinfestation.
Thepresenceofthefollowinginholdsnotloadingprescribedgoodsorothervesselstructures
mustleadtorejectionoftheaffectedholdsloadingprescribedgoods:
• Liveinsectsorinfestedresiduesthatposeacross-infestationrisk.
• Rodentsthatposeacross-infestationrisk
• Residuesorcontaminantsthatposeacross-contaminationrisk.
Ifduringthevesselinspectionanyoftheabovepests,residuesorcontaminantsarenotedand
cannotberectifiedatthetimeofinspection,theaffectedhold/smustnotbepassedforloading.
Theexportershouldbenotified,andtheBulkVesselApprovalRecordshouldbecompleted
detailingthereasonsthehold/sdidnotpass.Theexportercanthenchoosetorectifythefaults–
usuallybytreatmentorcleaning,andscheduleanotherinspection.
IfTrogodermaspp.arefound,thevesselholdmustnotbepassed,andtheAOmustrequire
treatmentbyfumigationasbelow.
TreatmentofTrogodermaspp
IfsuspectedTrogodermaspparefoundinanypartofthevessel,anAOmustnotissuevessel
approvaluntiltheinfestationistreatedwiththefollowingspecifications:fumigationwith
methylbromideatarateof80g/m³for48hoursat21°CandaboveatNormalAtmospheric
Pressure(NAP)withanendpointconcentrationat48hoursof20g/m³.
TreatmentofNon-TrogodermaInsectandRodent
Infestations
AOsmustnotspecifythetypeoftreatmentrequiredunlessTrogodermaspparesuspected(see
above).TheproceduresbelowonlyapplytoinfestationswhereTrogodermaspparenot
involved.
PleaserefertoVolume12-Treatmentsforadditionalinformation.
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Proceduresandcriteriafordecidinglevelofpestinfestation
inbulkholds
ThefollowingcriteriashouldbeusedindetermininginfestationlevelswhilefillingouttheBulk
VesselApprovalRecord:
• Insectinfestations:
− Clear—noliveinsectstages(adults,larvae,pupaeoreggs)found
− Light—lessthan50intotalofallinsectstages
− Heavy—50ormoreintotalofallinsectstages.
• Thefollowingcriteriamustbeusedinestimatingpopulationlevelsforinfestationsofrats
(Rattusspp.)andmice(Musmusculus):
− Light—anabsenceofnests,butevidenceofgnawinganddamagetocargoresiduesand
bulkvesselfitments,orevidenceofrecentdroppingsorrunways;
− Heavy—nestsofyoung,runways,gnawingsorevidenceoffreshdroppings,andsightings
ofliveadultrodents.
Holdsloadingprescribedgoods
Ifaninfestationofanylevelisfound,theAOmustnotifythemasterandmustnotpassthehold
loadingprescribedgoodsuntiltheinfestationissufficientlytreated.Thechoiceoftreatmentof
non-Trogodermainfestationsistheresponsibilityofthemaster.Pleasenotethatthemasteris
responsibleforensuringanychemicalsappliedarewithintheimportingcountry’sMaximum
ResidueLimits.Withregardtotreatment,AOsshouldrecommendthemastergives
considerationofthefollowing:
• Thetreatmentshouldbeofatypethatcaneffectivelytreatthattypeofinfestation.
• Treatmentsshouldbeadministeredinaccordancewiththeirregisteredlabel,andmustbe
registeredforuseinAustraliawiththeAVPMA.
• Treatmentsshouldbeadministeredinaccordancewiththerelevantstate/territory
legislation.
• Ifthetreatmentisachemicalitshouldbeappliedbyanoperatorconformingto
state/territorylegislation.
• Thetreatmentmustbeacceptabletotheimportingcountry
• Thetreatmentmustbeapprovedbytheexporter
Holdsnotloadingprescribedgoods
Ifanyriskofcross-infestationexists,theAOmustnotifythemasterandmustnotpassthe
affectedholdsloadingprescribedgoodsuntiltheinfestationissufficientlytreated.Thechoiceof
treatmentofnon-Trogodermainfestationsistheresponsibilityofthemaster.Pleasenotethat
themasterisresponsibleforensuringanychemicalsappliedarewithintheimportingcountry’s
MaximumResidueLimits.Withregardtotreatment,AOsshouldrecommendthemastergives
considerationofthefollowing:
• Thetreatmentshouldbeofatypethatcaneffectivelytreatthattypeofinfestation.
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• Treatmentsshouldbeadministeredinaccordancewiththeirregisteredlabelandmustbe
registeredforuseinAustraliawiththeAVPMA.
• Treatmentsshouldbeadministeredinaccordancewiththerelevantstate/territory
legislation.
• Ifthetreatmentisachemicalitshouldbeappliedbyanoperatorconformingto
state/territorylegislation.
• Thetreatmentmustbeacceptabletotheimportingcountry.
• Thetreatmentmustbeapprovedbytheexporter.
Proceduresandcriteriafordecidingtreatmentofbulkvessels’storesand
generalgalley
Ifinfestationlevelsinbulkvessels’storesandgeneralgalleyareacreateacross-infestationrisk,
thentheAOmustnotifythemasterandmustnotpasstheaffectedholdsloadingprescribed
goodsuntiltheinfestationissufficientlytreated.Thechoiceoftreatmentofnon-Trogoderma
infestationsistheresponsibilityofthemaster.Pleasenotethatthemasterisresponsiblefor
ensuringanychemicalsappliedarewithintheimportingcountry’sMaximumResidueLimits.
Withregardtotreatment,AOsshouldrecommendthemastergivesconsiderationofthe
following:
• Thetreatmentshouldbeofatypethatcaneffectivelytreatthattypeofinfestation.
• Treatmentsshouldbeadministeredinaccordancewiththeirregisteredlabelandmustbe
registeredforuseinAustraliawiththeAVPMA.
• Treatmentsshouldbeadministeredinaccordancewiththerelevantstate/territory
legislation.
• Ifthetreatmentisachemicalitshouldbeappliedbyanoperatorconformingto
state/territorylegislation.
Re-inspection
Inallcaseswheretreatmenthasbeenundertaken,afullassessmentoftheeffectivenessofthe
treatmentmustbevalidatedbyre-inspection.
Wherearodentinfestationhasoccurred,re-inspectionshouldalsoensurethatallunusedbait
hasbeenremovedandthatcarcasseshavebeendisposedofappropriatelyandinconsultation
withthelocalon-callDepartmentSeaportsofficer.
Iffumigationhasoccurred,re-inspectionmaycommencewhenbothafumigationcertificateand
agasclearancecertificateissuedbythefumigatorhavebeensighted,providedlighting
conditionsaresatisfactory.
Ifbaitinghasoccurred,re-inspectionmustnotcommenceuntiltheperiodspecifiedonthe
MaterialSafetyDataSheethaselapsed.
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Unsatisfactorytreatment
If,duringthere-inspection,itisfoundthatthevesselstilldoesnotcomplywiththeinspection
standardsrequired,theAOshouldnotpasstheaffectedholdsloadingprescribedgoodsuntilretreatmenthasoccurredandbeenconfirmedsatisfactorywithfurtherre-inspection.
Residues–inspectionprocedures,removalandtreatment
AOsmustrecordthepresenceofresidues,includingtheirtype,ontheBulkVesselApproval
Record.
Donotpassholdsloadingprescribedgoodsifresiduesmeetanyofthefollowingcriteria:
• Inholdsloadingprescribedgoods:
− Infestibleresidues
− Infestedresidues
− Non-infestibleresiduesthatmaycontaminatetheprescribedgoods.
• Inholdsnotloadingprescribedgoodsandothersites
− Infestedresiduesthatposeacross-infestationrisk
− Infestibleresiduesthatmayfindtheirwayintotheholdsloadingprescribedgoods.
Non-infestibleresidues
Non-infestibleresiduesincludescale,mineralresiduesorothercontaminatingorwetting
materials.
Ifnon-infestibleresiduesarefoundtobeassociatedwithinsectinfestationorinfestibleresidues,
theyshouldbetreatedasinfestibleorinfestedresiduesbelow.
Non-infestibleresiduesinholdsloadingprescribedgoodsareprimarilytheconcernofthe
marinesurveyor,whowillusuallyordercleaningifthereisariskofcontaminationofthe
prescribedgoods.
However,AOsshouldnotpassholdsloadingprescribedgoodsifnon-infestibleresidues
continuetoposeacontaminationrisk,eveniftheholdshavebeenpassedbythemarine
surveyor.
Ifthissituationoccurs,theAOmustnotifythemasteraswellasthelocalDepartmentRegional
PlantExportsProgrammanager.TheAOshouldthendocumentthedetailsinthecomments
sectionoftheBulkVesselApprovalRecord,includingthetypeandamountofnon-infestible
residueremainingintheholdsaftermarinesurveyorapproval.
Infestibleresidues
Ifresiduesareofaninfestiblematerialsuchasgraindust,butarenotcurrentlyinfestedwith
pests,theyareconsideredtobeinfestibleresidues.
Ifthereareinfestibleresiduesinholdsloadingprescribedgoods,theseholdsmustnotbepassed
untiltheresiduesaredisposedofinaquarantinecompliantmanner,asdetailedinthisvolume.
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Whereinfestibleresiduesarepresentinnon-cargoloadingholdsorotherareas,holdsloading
prescribedgoodsshouldnotbepassediftheseresiduescouldsubsequentlyfindtheirwayinto
theseholds.
Infestedresidues(alllocations)
IfanAOfindsresiduesinfestedwithinsectpestsinaholdloadingprescribedgoods,thehold
shouldnotbepasseduntiltheinfestationistreatedandpassesre-inspection.
AOsshouldnotethat,inspacesotherthancargo-loadingholds,approvalcanbegivenoncethe
infestationhasbeenreducedtotheextentthatitisadequatetoremovethecross-infestation
risk.
Treatmentofresidues
Residuesinfestedwithinsectsmustberetainedintheholdandtreatedasaninsectinfestation
(seeTreatmentofInsectandRodentInfestations).
Otherresiduesmaybetreatedthroughquarantinecompliantdisposal.
Disposalofresidues
Residuesmustbedisposedofinaquarantinecompliantmanner.Therearetwoacceptable
methodsforthedisposalofresidues.Thechoiceofwhichmethodtouseshouldbelefttothe
master.
Theresidueisplacedinsuitablecontainers.Thecontainersmustthenbefilledwithwaterso
thattheresidueiscompletelyimmersedandthecontainersstowedontheupperdeckofthe
vessel.Containersshouldbesprayedwithinsecticidepriortoplacingondeck.
Alternatively,ifthemasterwishestoremovetheresiduefromthevessel,theAOistocontactthe
localon-calldepartmentseaportsofficerfortheporttoestablishthecorrectprotocolfor
removalofaresidueofthattype.Thisprotocolmustthenbeadheredto.Ifadepartment
seaportsofficerisnotavailable,AOsaretocontacttheirRegionalPlantExportsProgram
manager.
Pleasenote:disposalofresiduesmustcomplywithboththeOrderandtherelevantquarantine
protocols.TheBiosecurityWasteManagementBusinessPolicystatesthefollowing:
“Biosecuritywastecanonlybedischargedataproclaimedportbyaprovideroperatingundera
DepartmentapprovedCAorunderdirectDepartmentsupervision.Iftheportdoesnothavea
Departmentapprovedwastecollectionfacility,wastemusteitherbestoredonboardthevessel
ortheDepartmentmustbecontactedtomakealternativearrangements.”
ItisrecommendedthatAOsconsulttheBiosecurityWasteManagementBusinessPolicy
(availablefromhttp://www.agriculture.gov.au)forfurtherinformation.
BulkVesselApprovalRecord
Thedetailsofthebulkvesselmustbecollectedfromthemaster,assetoutinPartA–BulkVessel
ApprovalRecord,beforecommencementofinspection.Theseformsarepre-populatedbythe
agentatthetimeofthebooking.
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Reportingofconditions
AllareasofthebulkvesselmustbeinspectedandreportedonPartB-BulkVesselApproval
Record.
Secondandsubsequentinspection
ResultsoffurtherinspectionsandtreatmentsmustbereportedonanewBulkVesselApproval
Record.TheBulkVesselApprovalRecordsshouldbenumberedtomakecleartheprogressof
thevessel.
Recordingfindings
AnAOisadvisedtorecordinformationontheconditionofaparticularholdperiodically
throughouttheinspectionprocess.Thiswillavoidlaterconfusionregardingdetailsofparticular
siteswhencompletingtheBulkVesselApprovalRecordattheendoftheinspection.
Sightingofmarinesurveyor'scertificate
Anapprovedmarinesurveyormustissueacertificatestatingthattheholdsofabulkvesselare
suitableforthecarriageofprescribedgoodsforconsumptionandthismustbesightedbyanAO
beforetheofficerissuesvesselapproval.Amarinesurveyor’scertificateisnotrequiredtobe
issuedforholdscarryingnon-consumableprescribedgoods.
AOsshoulddiscussnon-infestibleresidueproblemswithmarinesurveyors,wherepossible,and
seekmutualagreementonremovalofsuchresidues,orwithdrawalofthesurveyor’scertificate
bythesurveyor.
Issuingapproval
WhenanAOissatisfiedthatthevesselcomplieswiththerequirementsoftheOrder,theAO
mustissuevesselapprovalviatheBulkVesselApprovalRecord.
IfanAOisinanydoubtastothesuitabilityofthebulkvesseltoloadprescribedgoods,theAO
shouldcontacttheRegionalPlantExportsProgrammanagerbeforeissuingavesselapproval.
AnAOmustindicateontheBulkVesselApprovalRecordthetimeatwhichtheofficer
determinesthattheholdscomplywiththerequirementsoftheOrder.Thetimeshownmustbe
wheninspectionoftheholdshasbeencompletedandtheresponsiblebulkvessel’sofficerwas
informedofthis,andacompletedBulkVesselApprovalRecordwashandedtotheCaptainor
agent.AOsmustnotestimateatime,andmustnotprovideatimeuntiltheinspectionis
complete.Thistimemustnotbealtered.
Partapprovalofabulkvessel–ballastwater
Ifabulkvesseliscompelledtoberthwithballastwaterinacargoloadingholdandcannot
dischargethisballastuntilaweightofcargohasbeenloaded:
• Allcargospacesexcepttheballastholdmustbeinspectedduringtheinitialinspection.
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• WhenthecargospacesinspectedcomplywiththerequirementsoftheOrderandamarine
surveyorissuesacertificateforthem,vesselapprovalmustbeissuedforthosespaces.
• Ifballastwaterislocatedwithinahold,thevesselapprovalmustbeendorsedsoastoexclude
thathold.
• IftheholdisintendedtobeloadedwithprescribedgoodsAOsshouldinspecttheholdonce
theballastwaterhasbeendischargedandthespacesdried.Iftheholdisnotintendedtobe
loadeditmustbeinspectedforcrosscontamination.
• Whenthemarinesurveyorissatisfiedandissuesacertificatetotheeffectthatthesespaces
complywiththerequirementsoftheOrder,anadditionalBulkVesselApprovalRecordmust
beissued.
• AnAOmustinsertthetimewhenthefinalinspectionwascompletedontheadditionalBulk
VesselApprovalRecord.
Whencleaningonlyisrequiredtoremoveresiduesofnon-infestedmaterial,someholdsmaybe
broughttoasatisfactorystandardwhileworkisstillproceedingontheremainder.Inthis
situation,thefollowingconditionsapply:
• Whenamarinesurveyor’scertificatehasbeensighted,approvalmaythenbeissuedforthose
holdsthatcomplywiththeOrder.
• Asadditionalholdsarepassed,additionalapprovalsmustbeissued.
• AnAOmustinsertthetimewhenthatadditionalinspectionwascompletedontheBulk
VesselApprovalRecord.
Whenacombinationoftheaboveconditionsoccurs,thefollowingconditionsapply:
• Issueofavesselapprovalinpartacceptanceofabulkvesselmayonlybedoneifrequestedby
themaster,amarinesurveyorandtheexporter.
• Vesselapprovalmustnotbeissuedinrespectofpartofabulkvesselwhileinfestedresidues
arebeingremovedorachemicaltreatmentisbeingappliedtotheremainderoftheholdsor
otherinfestedcargoispresent.
Partapprovalofabulkvessel-general
Incircumstanceswhereonlysomeoftheholdsareapprovedtobeloadedwithprescribed
goods,theAOshouldclearlymarkontheBulkVesselApprovalRecordwhichholdshavebeen
passedforloading.
• Thisapplieswhenthemasterwishestoloadonlysomeholdswithprescribedgoods,orwhen
someholdsarenotpassedforloadingandarenotbroughtuptoapassingstandardduring
thecourseoftheinspection.
• IfanAOisinspectingavesselthathaspreviouslybeenissuedapprovalinpart,theydonot
needtore-inspectholdsthathavealreadybeenissuedapprovalbyanAOunlesstheysuspect
conditionsmayhavechanged.
Vesselapprovalcanonlybegivenifatleastoneholdhasbeenpassedforloadingandnocrosscontaminationriskexistsfromotherholdsorstructures.Recordthedetailsofanyholdswhich
havenotbeenpassedforloading.
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Validityofvesselapproval
Bulkvesselsthatareinspectedandpassedasexportcompliantremaincompliantfor28days.In
exceptionalcircumstances,theperiodthebulkvesselapprovalisvalidcanbeextendedbeyond
the28days.
Toextendthebulkvesselapprovalvaliditytheexporterwillneedtoprovidedetailssupporting
therequesttotheDepartmentofAgriculture,GrainandSeedExportsProgrambeforetheendof
theinitial28dayperiod.Theexportermustsupplydetailsoftheexceptionalcircumstancesfor
whichanextensionisrequired,ajustifiableperiodofextension,andinformationthatgives
assurancethattheconditionofthevesselhasnotchangedsinceinspectionandthattherehas
beennocompromiseofthephytosanitarystatusofthevessel,includingthesecurity.Oncea
decisionismadetheGrainandSeedExportsProgramwillinformtheexporterofthedecision
andtheNationalorRegionalDocumentationHubManagerorSupervisorwillbeinformedto
makearecordoftheadditionalapprovedperiod.
Wherethevesselapprovallapses,anAOistomakeafullre-inspectionbeforere-issuingthe
vesselapproval.
TheOrderdoesnotrequirere-inspectionbyamarinesurveyor,after28days,although
individualsurveyorsmaythemselvesundertakere-inspectionsattheirdiscretion.
Anewvesselapprovalcanbeissuedonthebasisoftheoriginalmarinesurveyor’scertificateas
longasnoconditionshavechanged.
Suspensionofvesselapproval
ApprovalmaybesuspendedifanAObelievestheconditionsonthevesselhavechanged
followingtheissuingofthevesselapproval,forexample,ifcross-infestationfromanoutside
sourceissuspected.
TheAOmustnotifythepersontowhomtheapprovalwasissued.
Eachpersontowhomapaperversionoftheapprovalwasgivenmustsurrenderthepaper
versionandanycopyintheirpossession.
Followingsuspensionofvesselapproval,anAOmayinspectthevesseltoseeiftheconditions
havechanged.
IftheAOissatisfiedthatthesuspensioninnolongerjustifiedtheymustrevokethesuspension
andnotifythepersontowhomtheapprovalwasissued.TheAOmustreturnapaperversionof
theapprovaltothepersonwhosurrenderedit.
Cancellationofvesselapproval
Cancellationmayonlybemadeifconditionsforwhichthevesselapprovalwassuspendedhave
notbeenrectified.
TheAOmustnotifythepersontowhomtheapprovalwasissued.
Followingcancellation,themastercanchoosetotreatandre-applyforvesselapproval.
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Beforeissuinganewapproval,theAOmustre-inspectthevesselandfindthatitnowcomplies
withtherequirementsoftheOrder.
Requestsforinformationconcerningbulkvesselinspections
Variouspersonsassociatedwithvesselsmayrequestdetailsoftheresultsofinspectionsofthe
cargospaces.AOsmustnotmakethesedetailsavailabletopersonnel,otherthanthemaster,
agent,theexporterorothersurveyors.
RequestsforinformationbyothersshouldbereferredtotheRegionalPlantExportsProgram
manager.
Adviceregardingassociationwithothersurveyors
Theremaybeothersurveyorspresentatthetimeofinspectionofthecargospacesofavessel.
AOsshouldtrytoco-operatewithothersurveyors,particularlyinviewofthefactthattheyhold
qualificationsasshipmasters,andtheirexperienceandknowledgeofbulkvessels'construction
willoftenprovehelpful.ItistheusualpracticeforAOstoexaminethevesselinthecompanyof
oneorbothofthesesurveyors.
Itmustberealisedthataninspection,requiredundertheOrder,willnormallytakeconsiderably
longerthanthatcarriedoutbyeitheroftheothersurveyors.Thebulkvesselinspectiontomeet
requirementsoftheOrderisindependentofothersurveysandanAOshouldnottrytokeepup
witheitherofthem,ifthisisgoingtoaffectthethoroughnessofinspection.Ownersofvesselsor
theiragentsarerequiredtohiremarinesurveyorstocomplywiththerequirementsofthe
Order.
Itshouldbenotedthoughthatit’spossibleforthemarinesurveyortoalsoactastheAO,
thereforeconductingbothinspectionsconcurrently.
Questions
YoucancontactyourRegionalPlantExportProgrammanagertoclarifyanyaspectsofthis
volumeinthefirstinstance.
Youcanalsodirectaspecificquestionorprovidefeedbackto
[email protected].
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Attachment1:generalcargovessel
crosssection
v
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Attachment2:bulkcarriercrosssection
DepartmentofAgricultureandWaterResources
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