FSUN – Payroll Accounting
May 18, 2016
Sherrie Kutzler, Director – Accounting Services
Correction related to Retros
•Incorrect statement: Retros can be completed
on payday through current pay-period.
•Correct statement – Retros cannot be
completed on payday thru current pay-period.
–Reason: Transactions not posted to G/L until
Wednesday PM.
Encumbering
• Expected end date & return date both
impact encumbering but in different ways:
• Expected End Date – last day worked
• Expected Return Date – first day back to
work.
Encumbering - Expected End Date
Encumbering – Expected Return Date
Encumbering
•Reversed on payday (Wednesday)
•Reposted on payday (Wednesday)
–Available in Finance UMReports – Thursday AM
•Job data changes between payperiods?
Encumbrances are processed daily
Encumbering
•Sponsored Projects – Additional method
–Encumbering on Sponsored Projects is based
on project’s budget period end date
–System logic used:
1. Project End Date override, if it exists and it’s active
2. Current Budget Period End Date, if #1 doesn’t exist
3. Project End Date, if #1 and #2 do not exist
Encumbering
•The Project End Date Override page can be found
in HRMS at:
–UM Payroll Accounting > UM Encumbering > UM Project
End Date Override
•Job Aid located at:
–http://finsys.umn.edu/payrollaccounting/
Reporting
•Sources of HR, Payroll Accounting &
Finance reports:
–UMReports – pre-written reports
–UMReports – Queries
–PS Reporting Instance – standard queries
Reporting
•UMReports - Finance
Reporting
•UM Reports – HR and Payroll Accounting
Reporting
•Reports to review payroll expense
–By HR Dept ID
•Payroll Verification Report
•Used for departmental audit sign-off
–By Finance Dept ID
•Account Budget Status for Non-Sponsored Funds
•Actual Account Summary by Accounting Period
•Budget Account vs Actual Activity
Reporting
•Transactional Detail Reports:
–Payroll Detail
–Payroll Transactions
–Position Budget Status vs Actuals
–Position Budget Distribution Details
–Transaction Detail
–Payroll Actual and Encumbrances
Reporting
•Miscellaneous:
– Used for Effort Reporting
•Employee Multi-Year Payroll Detail
•Salary Distribution Report – by Effort period
–YTD Employee Distribution Report
–Employees with change in status in pay period
–Pay Change Report
Reporting
•Queries:
–Payroll Pre-confirmation
•Can run on Friday before payperiod
–Payroll Prior Pay earnings
Reporting
•Ever see encumbrances hitting program
21853 or 23000 but can’t find details when
using Transaction detail report???
Reporting
Encumbrance Summary Report to the rescue!
–Run the report for 21853 and encumbrance type
“salary/fringe” = Employee level detail !
Reporting
•Payroll transactions hitting the default
program code 21853 or 23000?
•Want to find the distributions that have
invalid combo-codes?
Reporting
UM Inactive Combo Codes Report is the solution!
–HRMS >UM Payroll Accounting > UM Inactive
ComboCode Report
***Available June 2016
Reporting
•Requests / Suggestions:
Reporting
Resources
•Payroll Validation and Reconciliation job aid
•HRMS Reporting Workshop
Resources
•Help, corrections, issues:
–U Financial Helpline
•612-624-1617 or [email protected]
– HR Super User Helpline
• 612-625-8500 or [email protected]
Questions