BC BASEBALL ASSOCIATION
British Columbia Minor Baseball Association
PO Box 33511, Surrey Place Postal Outlet, Surrey, BC V3T 5R5
Web Page: http://www.bcbaseball.ca/
Executive Board Meeting Minutes
May/10/2016
6:05 pm
Providing Canadian Youth Baseball Programs Since 1963
Rally Cap * 9U * 11U * 13U * 15U * 18U * Junior Men * Challenger
Meeting called by:
Mike Sarai, President
Type of meeting:
Board Meeting
Minute taker:
Val Greenwood
Attendees:
M. Sarai, V. Greenwood, M. Kelly, J. Braaten, F. Campbell, R. Wearing, G. Rimer, A. Hayes, T.
McGuire, S. King, S, McCann, E. Toneff,
Conference Call:
T, Katelnikoff, Brenda Astorino, T. Chudyk
Absent:
P. Weatherill, S. Drysdale, G. Butler, O. Germaine
Guest(s)
1. The meeting was called to order at 6:03 pm
2. President’s Opening Remarks
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Resignation letter from Stuart Drysdale
Sandman – appreciation night – no one was able to attend
13U development camp – feedback from families – camp was extremely well done – many thanks to Orville
Germaine
3. Additions to Agenda.
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None
4. Approval of Minutes of Previous Meeting Minutes
MOTION: F. Campbell / G. Rimer
Motion to accept April minutes as distributed.
M/S/C
5. Correspondence
5.1 John Braaten, President Richmond City – application to host 11U A Provincials - approved
5.2 John Braaten, President Richmond City – letter voicing concerns on the 18U College Prep
5.3 Randy Downes, President Coquitlam-Moody – request to move Alexie Atterbury 18U to 15U A – approved by
division directors
5.4 John Berry, President Baseball BC – letter re: travel costs to Nationals and Westerns
5.5 Agassiz (via T. McGuire) – request for sponsorship – Canadian Legion
5.6 Outgoing – Fraser Campbell – to Baseball BC – travel assurances
5.7 Affiliation: North Delta, Sorrento, Quesnel, Kamloops, Vernon, Abbotsford, Chemainus, Port Coquitlam
5.9 League Registrations: Mission, Richmond, Kamloops, Sorrento, Quesnel, Coquitlam-Moody, Prince George,
North Langley, Vernon, Campbell River, Port Coquitlam
5.10 Executive Rosters: Sorrento, Quesnel, Revelstoke, Coquitlam-Moody, Osoyoos, Salt Spring Island, Duncan,
Abbotsford, Chemainus,
5.11 Shannon Gaboury – President Comox – In house player movement
6.
Business Arising

Ad Hoc Update – Baseball BC
$75,000 bond has been approved for BC (Minor) Baseball teams that qualify for Nationals and Western
13U AA – Ridge Meadows – hosts – 10 teams – July 29 – August 01 – 1 Little League and 9 BCMBA
13U AAA – Kamloops – hosts -7 teams – all BCMBA
15U AA – Ridge Meadows – hosts -10 teams – 1 Little League and 9 BCMBA
15U AAA – Kamloops – hosts – 10 teams – BCMBA teams will play qualifier – 1st place team to Nationals,
2nd and 3rd will go to Westerns – July 14 – 17 qualifier – Burnaby (Minor) – hosts – BCMBA will need to
hold Wild Card games
18U AA - Kamloops – hosts
18U AAA – White Rock – hosts – will include teams from the PBL
Detailed information on above will go out to Associations by May 16th – Fraser, John, Ray, Grant R., Mike
K., and Orville will work on details
Withdrawal date for full refund is May 20th
Discussion to place on uniforms, pick-ups and chefs (probably a team parent)
MOTION: F. Campbell/ M. Kelly
Motion to move meeting “in camera”.
M/S/C
MOTION: F. Campbell / E. Toneff
Motion to move meeting “out of camera”.
M/S/C

Directors assignments to Provincials
11U Tier I AAA – Kelowna – Grant and Anne
11U Tier II AAA – West Kelowna – Grant and Anne
11U A – Richmond – John
11U AA – Surrey – TBA
Surrey request to continue play at 11U AA
MOTION: T. Katelnikoff / B. Astorino
Motion to allow Surrey’s request to keep their team at AA and remain as hosts rather than being forced
to play Tier II AAA due to late registrations.
M/S/C – Against – J. Braaten – G. Rimer – abstained
13U AAA – Orville
13U AA – TBA
13U A – Mission -TBA
15U AAA – Nanaimo - Mike K.
15U AA – Burnaby -Trevor
15U A – Chilliwack -Trevor
18U AA –Prince George – August 5 – 6 – Ray
18U AAA – Richmond – July 29 – August 1 – Mike K.

Accident Insurance and Kids Play
Renew at same rate without accident insurance – 34 cents per player
Renew at same rate with up to maximum of $5000.00 accident insurance – 39 cents per player for total of
$7800.00
Renew at same rate with up to maximum of $10,000.00 accident insurance – 44 cents per player for total
of $8800.00
MOTION: A. Hayes / M. Kelly
Motion to renew insurance to include $5000 accident insurance reimbursement expense based on this
years estimated numbers. Cost difference is 5 cents per player for total of 1000.00.
M/S/C
Kidsplay – late applications
MOTION: E. Toneff / T. McGuire
Motion to accept applications from Oceanside and Newton for funding from Kidsplay.
M/S/C

Marketing
Tabled to June meeting

Rule 21 – General
League, zone and Provincial – not completing games as scheduled
Once committed to any of the above the teams MUST complete games as scheduled
Will be reviewed at the Summer meetings regarding the obligation to play
13.01 – Code of conduct
7. Director Reports:
7.1 President – Mike Sarai
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
John and Mike attended Kid sport info meeting
North Shore has asked to talk about affiliation
7.2 1st Vice President – John Braaten
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Business cards are a go
Societies – transition to new systems
May 30th – MLAs are holding info session on new rules
New act goes into effect November 29th, 2016
13U camp was great
7.3 2nd Vice President – Grant Butler

No Report
7.4 Treasurer – Anne Hayes


17 associations still outstanding for affiliation
Single Season fees still outstanding
MOTION: S. McCaan / S. King
Motion to accept treasurer as distributed.
M/S/C
7.5 Website – Tom Katelnikoff


28% new visitors
268 likes on Facebook
7.6 Vancouver Island – Fraser Campbell / Eric Toneff
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Eric – Nanaimo – gala event – July 11th – former Blue Jays to be in attendance
Fraser – Comox – June 05 – Island Meeting – Mike K. and Trevor to attend
7.7 Interior – Tom Katelnikoff / Terry Chudyk
Northern Interior Meeting – Terry

Held on the 16th April in Salmon Arm. In attendance was North Shuswap, RMBA (Revelstoke),
Chase, Sorrento and Salmon Arm. I was there as the interior rep. The meeting went very well and they
were able to establish their interlock schedule and ask questions about training and support.


I’ll be establishing a small clinic for their pitchers/Coaches and Catchers.
Everything else going great.
Interior Report: Tom Katelnikoff

Everything appears to be going well in the Interior interlocking schedule and the few tournaments that
have taken place so far. We ran an NCCP clinic out of West Kelowna in April with approx. 18 coaches for
the initiation clinic and 10 coaches that took the regional certification. I noticed by Anne’s registration
number report that some association from the Interior have not submitted their affiliation fees. I will be
following up in the next week with these associations to assure that this is done.

Osoyoos, Keremeos and Princeton wish to thank the caravan for stopping in their towns

All are enjoying league play
7.8 North – Brenda Astorino

Registration for the 2016 season is up 18% over 2015. With two years of high growth in our numbers we
are being challenged with finding coaches and fields. We are working closely with the City to
accommodate these numbers along with social media coverage.

The BC Summer Games tryouts were scheduled for our Zone on May 7th, 2016 but due to a conflict with
the Bantam AA Provincials, we had to drop out of the summer games.

The challenges in our Association with the Permanent Move up requests have subsided now that parents
have recognized that our Board of Directors were holding firm on our decisions. No refunds were
requested and our season started May 2nd, 2016.
Caravan was huge success

7.9 Secretary – Val Greenwood


League registrations are due ASAP
Conference call update obtained four (4) different quotes – will check out a few more
7.10 Divisions
a. Junior Men’s – Grant Butler
 The season has started, there have been a few game changes due to deciphering issues with field
information as supplied.
 The final team count is 15 which means we're going to have to redo the playoff schedule and format. To
be determined.
 Contact and Team information has been difficult to get
- I have not received rosters for Aldergrove, Chilliwack, Ladner, Richmond, Vancouver Capilanos and Blue
Jays
 We have not received the single season fees from Chilliwack, POCO and Tri City, they have been notified.
- We are also missing team’s bonds for Chilliwack ($400.00) and Vancouver Community ($400.0), they
have been notified.
 Teams are asking where yearend tournament will be held? Host will be Ridge Meadows
b. 18U AAA – Grant Rimer

Budget will be presented in June
c. 18U AA – Ray Wearing
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No Report
d. 16U Team BC Selects – Orville Germaine

Successful tryouts were held as follows:
Apr 3
Apr 10
Apr 11
Apr 23
Apr 24

Nanaimo
17 players
W. Kelowna
11 players
Prince George 3 players
Richmond
11 players
Aldergrove – cancelled due to rain but will be rescheduled – to be re-scheduled
Following the completion of the tryouts 35-40 players will be invited to attend a 3 day
development camp to be held June 25-27 in Aldergrove. Cost is $180 for three (3) day camp.
The camp, featuring former MLB player and manager Jim Lefebvre as the lead instructor and
camp director will result in the selection of 15 players to play in the Spokane-Coeur d’Alene 4th of
July Wood Bat Classic, July 1-4, 2016.
MOTION: S. King / T. McGuire
Motion to approve budget of $15,255.00 for the 16U three (3) day ID camp and Spokane
Tournament.
M/S/C – abstention – V. Greenwood

Question still arising as to the selection of teams assigned to 18U AAA and the College Prep
League
Need clarity on process at college prep level on selection of teams being allowed to enter league
Need to have minutes for transparency
Will review with all 19 teams at year end
e. 15U AAA Mike Kelly
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
Summer Games – July 21 – 24
How did dates come to clash with Summer Games
f. 15U AA – Trevor McGuire (Pat Weatherill)

Single Season is approx. 40% complete, with 2 associations dominating (Ladner, Ridge Meadows)

Declared teams Fraser Valley zone:
Richmond (1), Vancouver Community (1), Burnaby (1), Vancouver Minor (1), Abbotsford (1),
Ladner (1),
North Langley (1), Tri City (1), Mission (1), Ridge Meadows (1), White Rock (1), Cloverdale (1),
Delta/Tsawwassen (1), Newton (1)

Rules:
The rules submitted early March have been followed in principle with some associations showing a great
need to win at all costs. Some associations did not send out rules for this level to required parties in there
associations causing small confusion level with umpiring. Contacting and submitting these rules to the
umpires has resolved most issues.

Provincials U15 AA:
Burnaby will be hosting July 22 to July 25, with preparations underway, nothing unexpected has surfaced
to date.

Games under protest:
White rock VS Ridge Meadows May 02 under protest by White Rock for alleged insertion of offensive
player.
(White Rock has withdrawn protest on explanation of rules)

Association Concerns:
Prior to end of season general meeting of coach’s and Presidents to discuss next season’s rules, before
workshop.

U15 AA Single Season;
Single season start date will be April 9th/ 2016

Rule book
Various rule question request’s from Associations all answer’s supplied by Ray, no outstanding concerns
g. 15U A – Trevor McGuire

15U A spring season 50% complete at most interlock areas, pre summer season meeting May 13
Cloverdale. Declaration end date June 01/16

Provincials U15 A:
Will be held at Chilliwack August 05 to August 08, field preparations and committee for provincials in
Chilliwack has been selected.

Scheduling:
Summer Season scheduling will take place first 2 weeks of June.

Association Concerns:
Game scheduling for tournament travel.

Coach’s concerns
Parents have been more aggressive at several games this year with umpires not enforcing verbal abuse
ruling, a few coaches at this level have also had some issues with the same.
h. 13U AAA – Orville Germaine

13U Lower Mainland summer meeting: tentative date Mon, June 6 location TBA

The summer seasons for the various 13U tiers will be starting as follows:
13U A
July 5
13U AA June 24
13U AAA June 24

A second 13U A host still required. Working on it.
i. 13U AA – Steve McCann
j. 13U A – Sanda King
k. 13U Team BC Selects – Orville Germaine

Successful tryouts were held as follows:
Apr 3 Nanaimo
Apr 10 W. Kelowna
Apr 11 Prince George
Apr 23 Richmond
Apr 24 Aldergrove
35 players
10 players
15 players
36 players
35 players
131 players total
A fantastic 3 day development camp for 13U players invited from 14 different associations around the
province was held in Aldergrove Apr 29-May 1. The 45 players and 8 coaches enjoyed beautiful spring
weather as they focused on instruction and development while also including scrimmages and evaluation.
Towards the end of May 13-14 players will be selected to form the team to attend the 13U Triple Crown’s
Tri-Cities Slugfest – Pasco/Richland/Kennewick, WA June 16 - 19, 2016.
The 2016 BC Baseball 13U Selects budget is attached.
l. 13U John Main – Orville Germaine
:


.
John Main tournament:
May 26-29 in Aldergrove - Schedule should be out within a week
m. 11U – Grant Butler
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
All seems to be going along fine, no calls or emails
-I'll be sending out Summer Ball information after the long weekend to all president's
Richmond has been selected to host 11U A Provincials
n. 11U – John Braaten
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No Report
o. 9U – Grant Butler
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All seems to be going along fine, no calls or emails
p. Rally Cap – Grant Butler
q. Challenger Liaison – Grant Butler

All seems to be going along fine, no calls or emails
8. Committees:
8.1 Boundary – Pat Weatherill/John Braaten

No Report
8.2 Challenger Liaison – Grant Butler

As per Mike S.
June 11 – National Challenger Baseball Jamboree – Toronto
June 24 – Annual Golf Tournament
Tom will list on calendar of events
8.3 Coaching Conference – Mike Kelly

No Report
8.4 Coaching Development – Mike Kelly/Fraser Campbell/Tom Katelnikoff
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
Coach’s Conference is scheduled for February 17, 2017 – Langley Events Center - speakers have been lined
up Again 2016 was a very successful caravan with many associations visited around the Province such as on
the Island Nanaimo, Campbell River, Comox, Lake Cowichan, Salt Spring Island and Duncan and the
Interior with stops in Osoyoos, Prince George, Salmon Arm, Kelowna (COBA) and Princeton. As for the
Lower Mainland we visited Ladner, Richmond, Newton, and Mission.

This was our biggest player, coach and parent caravan ever with close to 3500 participants. The Caravan
seems to get bigger and bigger each year and proven to be really popular around the province, we look
forward to next year’s, Caravan. I would like to thank all hosts and venues we attended and last but not
least the coaching staff Grant Rimer, Orville Germaine, Michael Dagg, and Peter Caliendo.

Revelstoke has applied to host caravan next year

Convention and caravan both came in under budget with the $3 per player assessment

Will hold a Coach’s convention on the Island February 3 – 5 – location TBA

Looking to confirm convention in the Interior
8.5 Discipline – Fraser Campbell
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
April 1, 2016 to May 9, 2016
In the first 40 days of play there were 32 ejections reported of which 19 were Players and 13 were
Coaches. 13 @ 18 U; 13 @ 15U; 4 @ 13 U
8.6 Eligibility – Pat Weatherill

Releases to Date......108
Midget 17
Bantam 39
Pee Wee 25
Mosquito 8
Tadpole 9
Rally Cap 10
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Play Ups
42 (14 Mosquito to Pee Wee, 8 Tadpole to Mosquito)
Move Downs 30

Over Age

Of the registrations received....... 16 North Van players, 6 New West players and 3 West Van players.

***Would like to have Rule 6.01 (d) removed***
3 (Midget)
This was voted on 2 Septembers ago, but never made it to the AGM. Have had
3 requests under this rule to not have to do tryout releases in the Spring.
8.7 Girls – Val Greenwood/Trevor McGuire

Grass Roots Festival and Selects ID Camps:
Open to all girls
Kelowna Falcons – June 11 – 1pm – 4 pm
Victoria Harbour Cats – June 25 – time TBA
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Provincial Camps has been moved to July 5
16U and 21U teams to play in the Ross Tournament in Newton May 20 – 23
Congratulations to Kensi Renneberg who has become the first girl to pitch in a 18U AAA game and come
out with a victory

21U – request to allow them to play in the 18U summer league – players are all 18U age with the
exception of three (3) players. Two (2) are currently playing and one (1) is in softball but has played in the
girls program for the last five (5) years.
MOTION: F. Campbell / J. Braaten
Motion to allow a maximum of here (3) overage players on the 21U girls team up to and including
Provincials.
M/S/C – opposed E. Toneff

16U team will place all eligible players on summer roster to a maximum of twenty (20)

16U AA players playing on two (2) rosters. This will affect one (1) player and could mean the difference in
being able to field a team or not. Pitching rules will be strictly adhered to.
8.8 Grassroots – Grant Butler
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No report
8.9 High Performance – Mike Kelly/Orville Germaine
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No report
8.10 NCCP – Mike Kelly
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Need to have all the 15U AAA and AA rosters
Need 18U AAA rosters
Cover requirements of certification at division meetings for summer play
8.11 Risk Management –

No report
8.12 Rules – Ray Wearing / John Braaten
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15U AA – needs clarification on how many bat
Any question on batting call Trevor or Mike K.
8.13 Scholarship – Grant Rimer/Sanda King/Ray Wearing

No report
8.14 Sponsorship/Marketing/PR/Travel – Pat Weatherill

Team 1040 Eric and Steve
Initial response was good – interest has dropped off
Promote upcoming interviews on the web
8.15 Umpire Liaison – Eric Toneff


BCBUA and Eric sent emails to Abbotsford 11U president and coaches advising them to stop critiquing the
umpires between innings
Tournaments – need discussion for assignments re budgets so they can be forwarded to the Provincial
host associations – Ray will help out
8.16 Uniforms (BC) – Ray Wearing

No report
9. New Business:
9.1 Agassiz Sponsor
MOTION: T. McGuire / G. Rimer
Motion to allow Agassiz to have the Royal Canadian Legion as a sponsor for 2016.
M/S/C
Motion to adjourn: 9:55 pm – E. Toneff / F. Campbell
Next Board Meeting: Tuesday, June 07, 2016 - Langley Events Centre
Other Important Dates: