WARMINSTER RUGBY FOOTBALL CLUB
Folly Lane Sports Ground
Warminster
Wiltshire
BA12 7RG
Tel: 01985 214755
www.warminsterrfc.co.uk
Junior & Mini Coaches Meeting – 6 Sep 15 0930-1030
Attendance:
Sam Batchelor
Tristan Taylor
Jimmy Rees
Dave Thompson
Ryan Wilson
Chris Wildman
Pete Ellison
Ken Williams
Stuart Legg
Alan Russell – Vice Chair J&M
Dave Coleman
Niki Wagstaff – Fixtures Sec
Nick Ilic
Rupert Alers-Hankey – Chair J&M
John Russell
Apologies; Justin Wagstaff, Mark Hames, Simon Hall
1
"ENJOYMENT"
"RESPECT"
"TEAMWORK"
"SPORTSMANSHIP"
"DISCIPLINE"
Record of Agenda and Minutes
Ser
1
2
Item
Chairman’s Opening Comments.
– Thanked Chris Wildman for his hard work – last few
seasons
– Thank you for all volunteering to coach this season, you are
the most important element, apart from the players, key role
models in children’s rugby development
– Our offer to you for your coaching time is to fund coaching
development training – from the Fudge Trust
– Aim is to build a motivated and trained coaching cadre –
introduced John Russell who has volunteered to join U10’s
as a coaching assistant – I would like to see at least 3
coaches per age group by end of this season.
– U13 have joined forces with Westbury to form the
WestMinster team – Dave Thompson will work with
Westbury’s Julian Phelps – alternate training. Temporary
measure for this season, must generate more players for
next.
– I sit on the WRFC management committee and provide the
link to the senior club. Dealing with finance, membership,
the ground, sponsorship etc
– Player membership – we must try and increase this year –
bring a friend.
– Changes I want your support in introducing are; Coaches
coordinator, Team Administrators and coordinated support
to running the club house, by age groups – this will require
you to engage with your parents and get them to volunteer.
– Let’s use the enthusiasm surrounding the Rugby World Cup
and enjoy the game.
Coaches 15/16 season
Confirmed list of coaches by age group was read out by vice
Chair.
Action / Update
Stuart Legg confirmed that he would move to coach U11s.
Chair asked for a volunteer to act as J&M Coaches Coordinator.
Chair agreed to investigate coaching courses
After note: The start point for all coaches is the IRB Rugby
Ready course, the progression for coaching development is to
Level 1 and then Level 2. New coaches need to complete this.
A Rugby Ready course is being run Sat 12 Sep (0900-1200) at
Westbury – there are 2 places. Cost £15 – which can be
claimed back via the Club. This is the last local course before
Feb 16.
The next local course is at Melksham 28 Sep 7-10 pm – 4
places. Cost – as above.
You need to register on the RFU website – follow link and book
yourself on. These places will go quickly
For those that have done Rugby Ready, the next local UKCC
Level 1 – entry point for U7-U12 Mini coaches is at Trowbridge
7-8 May and 15 May 16 – a 3 day course (9-5pm). Cost £105 –
claim back off Club.
After note: Stuart Legg – Scrum Factory – 7 Sep, Nick Ilic and
John Russell booked onto Rugby Ready – 12 Sep.
2
All – no volunteer yet !
See after note
Niki Wagstaff confirmed the issue of coaches folders for 13 Sep.
3
Reg 15 – Age Grade Rugby changes
Chair encouraged all to look at the RFU website for age based
rules – there are changes. he will publish on Y&M notice board
Chris Wildman – recommended that a check was done with
Dorset & Wilts to confirm if we were to follow RFU changes.
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5
Reg 15 – Appendix 6 – Age-Grade Rugby discipline
Procedures – Guide will go on WRFC documents page for
reference.
U12 and below – Dealt with by age grade players coach; politely,
firmly as the incident happens. Reiterate the core values.
U13-U15 (U18) – dealt with by club disciplinary officer (Chair).
Parents – polite word immediately follow up through me if
required.
Reg 21 - Safeguarding – Kerri Perkins is the Club Safeguarding
Officer – currently on holiday – she will be at Folly Lane on 13
Sep 15 to check DBS and brief coaches and committee on
safeguarding.
All coaches
Chair
All
CSO
WRFC Core Values; Teamwork, Discipline, Sportsmanship,
Respect and Enjoyment.
All - we are an accredited Core Values Club (see plaque).
Safeguarding – is everyone’s responsibility – welfare of the child
is paramount. We all need to understand the clubs safeguarding
policy, incident referral etc. (to be explained by Kerri Perkins - 13
Sep)
All coaches (& club officials) as role models are required to
attend a RFU Play it Safe course (will be organised centrally).
Disclosure and Barring Service (DBS) ; should always be 1 DBS
checked adult in charge of any group of children. RFU guidance
1:10 U8-U9, 1:8 U8, 1:6 U7.
All
CSO
All
Coaches to check for
13 Sep
DBS valid for 3 yrs, have a 4 week window to apply for DBS
6
Train Safe – RFU requirement to conduct a centralised train
safe first aid course – will aim to do this at a convenient date.
7
Coaches Training kit issue
Chair
Chair introduced Ken Williams, Club Kit Manager. He detailed
what was in the coaching kit bags.
A list of kit required for training would be made and costed .
Lyons sponsorship bid to fund new coaching kit.
Discussion over storage (container), general agreement that
more tackle pads were required.
Ken Williams to provide
list/quote for Lyons kit
sponsorship
First aid kits – 1 per age group. [ Afternote; Coaches to check
contents]
All coaches
After note: Alan Russell will identify potential kit sponsor in
addition to Lyons.
Alan Russell
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8
RACS strip
Nick Ilic demonstrated new RACS sponsored strip. Each age
group has shirts numbered 1-20 (1-17 for players, 18-20 for
coaches)
Chair stated that RACS strip had a 2 year life
Discussion on how best to administer strip; split opinion on issue
on match days (safeguarding concern over lack of changing
facilities for Minis), to issue with deposit. Chair took action to
confirm policy.
Update; Strip to be
issue for season, for
match days only, £30
deposit (cheque),
coaches record who
has what.
Continue to train in normal club gear – available from Scholars
After note: Chair, Dave Coleman, Nick Ilic volunteered to sort
the RACS strip by age group – Wed 9 Sep.
Thank you
After note; Niki Wagstaff has created a RACS strip signing out
form for coaches.
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Communications
Chair this is key to making Y&M work. He thanked Dave
Thompson for volunteering to be the Y&M Webmaster, and for
updating the WRFC website and coaches, fixtures areas.
Dave Thompson
Niki Wagstaff informed everyone of the new WRFC J&M Admin
Facebook site. To comply with safeguarding policy, no photos of
children to be uploaded. Sarah Coleman will be the site
administrator.
Sarah Coleman
Chair highlighted to opportunity that the World Cup offered to
recruit new players and coaches. Plan to engage with schools to
be developed.
Chair
After note: Sun 27 Sep 15 will be a J&M PR day. RACS
sponsors, will be present, along with local radio and press. Aim
is to have a whole J&M player, coaches and admin staff photo in
RACS strip. This will then be used in local media etc.
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Team Coordinators
Chair; U 15 have a team coordinator – I want coaches to arrange
for this by age group over the next few weeks. A keen parent off
the touchline is what is required.
11
Chair
All coaches; Team
coordinators/managers
to be in post by end
Sep 15.
Clubhouse Admin
Chair; this is a critical issue on both training and match days –
away matches give us all a day off. Far more enjoyable if this
key task is divided up equally across the age groups. A rota will
be published alongside the fixture list;
-
6 Sep 15 – Alan Russell and committee
volunteers will do this
13 Sep 15 – U15
20 Sep 15 - U14
27 Sep 15- U12
Chair, this will need your support and will rely on Team
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U15
U14
U12
Vice Chair
Coordinators – Alan Russell will over see and support.
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Fixtures
Niki Wagstaff detailed the 2015 Fixture lists; U13 WestMinster
Warrior fixtures would be confirmed over next 2 weeks.
Niki Wagstaff
Fixture lists will be in Coaching folders for 13 sep 15
Chair, stated that the Festival would be on 17 Apr 16.
13
AOB
Coaching tops – what is the possibility of new or additional
coaching tops for this season.
Dave Coleman flagged up that coaches can attend VP days.
Chair undertook to email coaches with VP dates. First VP day
sat 12 Sep.
Chair to scope.
Chair
After note: dates sent out by email 8 Sep 15.
Could we get Rokoduguni up to the ground.
Chair
Chris Wildman raised the issue of the size and quantity of U13U15 match teas. There was an added cost.
Alan Russell
Warminster carnival – 24 Oct – Alan Russell to head a carnival
committee, full support requested from coaches, parents and
players.
Alan Russell
After note; Adam Jones, Coleman’s volunteered their help.
Next coaches meeting – half term. Date tbc.
5
Chair