VENDOR QUALITY ASSURANCE
SPECIFICATION
(BEML VQ 06 00 0)
APPLICATION FORM
INDEX
Category
Manufacturer / Services /
Labour Jobs (Off-Loading)
Traders / Stockists / Dealers
RDSO / ICF / RCF / DMRC /
CVRDE / CQA/ DGQA
Forms to be submitted
1.
2.
3.
4.
5.
6.
1.
Part -1 : General
Part-2 : Technical
Part -3 : Quality System Assessment
MSME Details format
Sister Concern format
Terms and Conditions – for Manufacturers
Part -1 : General
Pg. – 1 to 3
Pg. – 4 to 6
Pg. – 7 to 11
Pg. 12
Pg. 13
Pg. 14
Pg. – 1 to 3
2. MSME Details format
Pg. 12
3. Sister Concern format
Pg. 13
4. Terms and Conditions – for Manufacturers
or
Terms and Conditions – for Traders / Stockists / Dealers
(Whichever is applicable)
Pg. 14
or
Pg. 15
BEML LIMITED
CORPORATE QUALITY DEPARTMENT
BEML SOUDHA
S.R. NAGAR
BANGALORE – 560 027.
TYPE OF INDUSTRY DECLARATION
Firm’s Name
:
Category
:
M/s.
Manufacturer
Services / Labour Jobs (Off-Loading)
Traders / Stockists
Dealers *
Third Party / Customer approved *
(RDSO / ICF / RCF / DMRC /
CVRDE / CQA/ DGQA etc. )
Contact details
:
Person Name :
Phone
:
Email
:
( To be contacted for any clarification)
(SIGNATURE OF VENDOR
WITH DATE & SEAL)
Note : * - Necessary Authorized Certificate / Approvals need to be submitted
along with documents
-
1
-
VENDOR QUALITY ASSESSMENT / REASSESSMENT REPORT
PART – 1 – GENERAL
1.
NAME OF THE VENDOR
:
2.
REGISTERED OFFICE
:
3.
FACTORY ADDRESS
:
4.
TELEPHONE NUMBERS
:
5.
FAX / E-MAIL DETAILS
:
6.
NAME AND ADDRESS OF
SISTER CONCERN
:
7.
TYPE OF INDUSTRY
:
8.
NATURE OF WORK
BEING EXECUTED
:
9.
NATURE OF COMPANY
:
10.
YEAR OF COMMENCEMENT
OF MANUFACTURING
:
11.
FOREGIN COLLABORATIONS,
IF ANY
:
12.
ANNUAL TURN OVER DURING
LAST 3 YEARS
:
-
2
-
13.
POWER SANCTIONED (HP)
:
14.
CAPTIVE POWER (HP)
:
15.
TOTAL AREA OF FACTORY
:
16.
17.
18.
-
COVERED
-
UNCOVERED
TOTAL NUMBER OF EMPLOYEES
ON DATE
:
-
ADMINISTRATIVE
:
-
TECHNICAL
:
-
NUMBER OF EMPLOYEES
EXCLUSIVELY EMPLOYED
FOR QC / INSPECTION
:
-
SKILLED LABOUR
:
-
UNSKILLED LABOUR
:
LIST OF MAJOR FIRMS TO
WHOM SUPPLIES ARE MADE
ATLEAST FOR THE PAST
3 YEARS CONTINUOUSLY
:
NAME AND ADDRESS OF
BANKERS AND A/C No.
:
-
SPECIFY OVERDRAFT LIMIT
WHERE APPLICABLE
:
19.
MSME / UDYOG REGISTRATION No.,
IF ANY (COPY OF THE CERTIFICATE
TO BE ENCLOSED )
:
20.
INCOME TAX DETAIL
:
-
:
:
PAN No.
TAX PAID FOR LAST 3 YEARS
-
3
-
VENDOR QUALITY ASSESSMENT / REASSESSMENT REPORT
PART – 2 – TECHNICAL
1.
REGULAR PRODUCTS BEING)
MANUFACTURED
:
2.
HAS YOUR PRODUCTION BEEN
TESTED BY ANY AGENCY, IF
YES, INDICATE DETAILS
:
3.
ARE IMPORTED RAW MATERIALS
USED, IF SO, GIVE DETAILS
:
4.
DETAILS OF PLANT AND
MACHINERY
:
5.
DETAILS OF LABORATORY AND
TOOL ROOM FACILITIES
:
6.
DETAILS OF MEASURING
INSTRUMENTS
:
7.
DETAILS OF SPECIAL TEST
FACILITIES AVAILABLE /
CREATED TO CHECK
MANUFACTURING PRODUCTS
FOR ITS PERFORMANCE
:
-
4
-
ENCLOSE DETAILS IN
ANNEXURE - A
ENCLOSE DETAILS IN
ANNEXURE –B
8.
FACILITIES TO STORE
INCOMING MATERIALS FINISHED
GOODS AND IN-PROCESS GOODS
:
9.
FOR WHAT OPERATION /
FACILITIES DOES THE FIRM
DEPEND ON OUTSOURCING
:
10.
WHO CERTIFIES THE QUALITY
OF OUTSOURCING OPERATIONS
:
11.
FUTURE PLANS
:
-
EXPANSION PROGRAMME
:
-
INSTALLATION OF NEW
MACHINERY
:
-
ADDITIONAL TEST FACILITY
:
-
ANY OTHER INFORMATION
YOU WOULD LIKE TO FURNISH
:
12.
ORGANISATION CHART OF THE
WORKS TO BE ENCLOSED
:
********
-
5
-
ANNEXURE –A
LIST OF PLANT AND MACHINERY
Sl.
No
TYPE OF MACHINE
FACILITY
DESCRIPETION
MAKE AND
MODEL
MACHINE
SPECIFICATION
No. OF
MACHINES
USAGE
YEAR
OF
PURCHASE
REMARKS
ANNEXURE –B
LIST OF MEASURING INSTRUMENTS
Sl.
No
TYPE OF GAUGE /
TEST EQUIPMENT
MAKE
AND
MODEL
LEAST
COUNT
RANGE OF
MEASUREMENT
-
6
-
WHEN
CALIBRATED
YEAR
REMARKS
OF
PURCHASE
VENDOR QUALITY ASSESSMENT / RE-ASSESSMENT REPORT
PART – 3 : QUALITY SYSTEM ASSESSMENT
(Self-assessment to be done by the Vendor)
NAME OF FIRM
:
ADDRESS
:
TELEPHONE NO
:
CONTACT PERSON :
GUIDELINES FOR FILLING THE REPORT :


FOR APPLICABLE POINTS
-
BRIEF DETAILS TO BE FURNISHED AGAINST EACH
POINT WITH RELEVANT ENCLOSURES
FOR NOT-APPLICABLE POINTS - “N/A” NEED TO BE MENTIONED AGAINST THE
‘NOT – APPLICABLE’ POINTS TO YOUR FIRM
-
7
-
SL
NO
FACTOR
SYSTEM FOLLOWED
1.0
QUALITY ASSURANCE MANAGEMENT
1.1
IS QC A SEPARATE AND DISTINCT PART OF
THE
ORGANIZATION?
(ENCLOSE
ORGANIZATION CHART)?
1.2
ARE
THERE
REQUIRED
PERSONNEL
TO
CARRY
FUNCTIONS
FOR
THE
SUPPLIED?
1.3
ARE WRITTEN PROCEDURES DEFINING QC
SYSTEMS AND FUNCTIONS AVAILABLE?
1.4
DOES A SYSTEM EXIST FOR THE
VERIFICATION OF QUALITY SYSTEM?
(Like ISO9001 / 14001 /1800`1/
AS9100 etc.
Certificates to be enclosed)
1.5
IS THERE ANY SYSTEM TO CHECK THE
AVAILABILITY
OF
THEE
LATEST
DRAWINGS /SPECIFICATIONS?
1.6
IS THERE A SYSTEM FOR REVIEW AND
REPORTING
IN-HOUSE
QUALITY
PROBLEMS AND CUSTOMER / FIELD
COMPLAINTS?
1.7
IS THE QUALITY BEING EVALUATED BY
TOP MANAGEMENT?
2.0
INCOMING MATERIAL CONTROL
2.1
ARE RAW MATERIALS PURCHASED FROM
STANDARD
SOURCES
AND
TEST
CERTIFICATES OBTAINED?
2.2
ARE
THERE
WELL-DEFINED
STORAGE/INSPECTION AREAS TO AVOID
MIX-UP OF ACCEPTED. REJECTED AND
REWORKABLE MATERIAL?
2.3
ARE THERE ADEQUATE INSPECTION AND
TESTING FACILITIES?
QUALIFIED
OUT
QC
PRODUCTS
-
8
-
SL
NO
FACTOR
SYSTEM FOLLOWED
2.4
ARE
ANY
BATCH
SYSTEM/HEAT
NUMBERS FOR MAJOR INCOMING ITEMS
ADAPTED?
2.5
ARE
ALL
INCOMING
SHIPMENTS
SUBJECTED TO INSPECTION PRIOR FOR
USE?
2.6
ARE THE CHECKS AND INSPECTION
RECORDS ADEQUATE?
3.0
PROCESS CONTROL
3.1
ARE THE DOCUMENTED PROCESS
SPECIFICATIONS AVAILABLE?
3.2
ARE ADEQUATE GAUGES/CHECKING
FACILITIES FOR CHECKING PARTS AT
VARIOUS
OPERATIONS
AND
INSPECTION POINTS PROVIDED?
3.3
ARE SQC TECHNIQUES
PROCESS CONTROL?
3.4
IS THERE A FIRST SET UP APPROVAL
PROCEDURE SYSTEM?
3.5
IS THERE OBJECTIVE EVIDENCE OF
PREVENTIVE MAINTENANCE DONE FOR
PRODUCTION MACHINES AND PERIODIC
CHECKS OF JIGS/FIXTURES?
3.6
ARE THE ACCEPTED, REJECTED AND REWORKABLE
PARTS
CLEARLY
IDENTIFIED?
3.7
DOES A DEVIATION APPROVAL SYSTEM
EXIST?
4.0
PLANNING
4.1
ANY
SYSTEM TO STUDY THE
ENQUIRIES / ORDERS AND PLAN FOR
EXECUTION AND TO PREPARE PROCESS
PLAN, QUALITY PLANS ?
USED
FOR
-
9
-
SL
NO
FACTOR
SYSTEM FOLLOWED
5.0
FINISH / OUT GOING PRODUCT QC
5.1
ARE ALL PARTS / BATCHES OF PRODUCTS
CHECKED PRIOR TO SHIPMENT TO
CUSTOMERS?
5.2
DO THE PRODUCTS, WHEREVER CALLED
FOR
GO
THROUGH
100%
NDT.
METALLURGICAL TESTS AND VISUAL
INSPECTION?
5.3
ARE ADEQUATE GAUGES, CHECKING
EQUIPMENT TO INSPECT ALL THE
PARAMETERS AT FINAL INSPECTION
STAGE AVAILABLE?
5.4
IS RELIABILITY TESTING CARRIED OUT?
6.0
DOCUMENTATION
6.1
ARE RECORDS / DOCUMENTS WHICH
DEMONSTRATE EFFECTIVE QUALITY
CONTROL
SYSTEM
MAINTAINED?
(INCOMING, HEAT TREATMENT, PROCESS,
METROLOGY, FINAL INSPECTION, AUDIT,
SHOP REJECTION / REWORKS, CUSTOMER
FEEDBACKS ETC.,)
7.0
MEASURING AND TEST EQUIPMENT
7.1
IS THERE A SYSTEM OF PERIODIC
CALIBRATION OF GAUGES AND TEST
EQUIPMENT AND HISTORY CARDS
MAINTAINED?
7.2
ARE PROPER STORAGE AND HANDLING
FACILITIES FOR GAUGES AND TEST
EQUIPMENT AVAILABLE?
-
10 -
SL
NO
FACTOR
SYSTEM FOLLOWED
8.0
PACKING AND PRESENTATION
8.1
IS PRODUCT SURFACE PROTECTION,
PRESENTATION AND PACKING SYSTEM
SATISFACTORY?
8.2
DOES MODE OF PACKING DESPATCH
ASSURE DAMAGE FREE SUPPLIES?
9.0
GENERAL
9.1
ARE THE METHODS OF INPLANT
MOVEMENT AND MATERIAL HANDLING
SATISFACTORY?
9.2
ARE VARIOUS PRODUCTION SHOPS,
INSPECTION
AREAS
CLEAN
AND
ADEQUATELY LIGHTED?
9.3
DOES A SYSTEM EXIST FOR BATCH
IDENTIFICATION TO TRACE BACK THE
HISTORY?
9.4
ARE
TRAINING
PROGRAMMES
ORGANIZED
FOR
OPERATORS
/
SUPERVISORS ON QUALITY?
9.5
IS THERE EVIDENCE OF EFFECTIVE
COMMUNICATION SYSTEM BETWEEN
CUSTOMERS & VENDOR?
( SIGNATURE OF THE VENDOR
WITH SEAL & DATE )
-
11
-
NEW PROCUREMENT POLICY FOR MICRO & SMALL ENTERPRISES
(Please furnish the details whichever applicable, or else, indicate ‘NA’ (Not applicable))
FIRM’S NAME : M/s.
VC NUMBER :
ADDRESS & CONTACT DETAILS :
CONTACT PERSON NAME & PHONE / MOBILE NUMBER QMS CERTIFICATIONS ( ISO9001 / IS0/TS / ISO 14001/ OHSAS / AS 9100 ETC. ) - .
(Hard copy of the certificates to be enclosed)
MSME (Micro, Small & Medium Enterprise) DETAILS
1.
Belong to MSME Category
You are requested to provide the details as per the format given below along with the hard copy of the Certificates ( both MSME &
Caste certificate ) for our records.
MSME STATUS
Category
(Micro, Small,
Medium)
2.
Entrepreneur Memorandum
Number / Udyog Aadhar
Number
Date of Issue
SC
OWNERSHIP STATUS
CASTE
DOES NOT
ST
BELONG TO SC/ST
CATEGORY
Does not belong to MSME Category
Note : System up-dation will be made only on receipt of hard copy of the certificates.
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------FACTORY REGISTRATION DETAILS
You are requested to provide the details as per the format given below along with the hard copy of the Certificate for our records.
Factory
Location of
Permanent Serial
Registration No.
Supplies made to
Name of the
the Factory
No. (PSL) issued /
Month and Year
issued by the State
BEML
Company
Village /
allocated during the of commencement
Factories
(Tick the Business
(M/s.)
District /
Annual Survey of
of production
Inspection
vertical)
State
Industries, if any
Directorate
Rail & Metro
Mining &
Construction
Defence
Aerospace
Note : System up-dation will be made only on receipt of hard copy of the certificates.
_______________________________
SIGNATURE OF THE FIRM’S REP.
WITH SEAL & DATE
-
12
-
MULTIPLE VENDOR CODES - SISTER CONCERN DETAILS
FIRM’S NAME : M/s.
VC NUMBER :
ADDRESS & CONTACT DETAILS :
CONTACT PERSON NAME & PHONE / MOBILE NUMBER SISTER CONCERN DETAILS
A.
Details of the Sister concern furnished below
(Sister Concern
Different
units
registered with BEML under same
management / Same ownership / Same family background)
Sl.
No .*
Name of the Firm
(M/s.)
Address
Components supplied to
BEML
VC Number allocated by
BEML
* - If required, rows can be added
Note : Sister concern firms should abide to the undertaking as below - UNDERTAKING
For any Tender enquiry of BEML, quote will be submitted by only one firm of the above stated
sister companies, failing which, BEML may enforce strict action of cancellation of vendor registration
of all our group firms with BEML.
B
No Sister Concern exists
______________________________
SIGNATURE OF THE FIRM’S REP.
WITH SEAL & DATE
-
13
-
VENDOR REGISTRATION
TERMS & CONDITIONS - FOR MANUFACTURERS
(Please return this letter duly signed, which shall construe your acceptance to the Terms and
conditions mentioned below)
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
Once registered as Vendor to BEML, vendor should approach BEML Manufacturing
Divisions / Vendor Development Cell (VDC) for developmental orders.
Your scope of supply should be restricted only to the approved category only. Any change
in the scope of supply should be intimated to BEML-Corporate Quality Department, for
issuing necessary amendment. Any deviation is liable to cancellation of your vendor
registration.
BEML Inspection Policy insists for offering items for inspection at their premises (i.e.
Source Inspection ) before dispatch unless otherwise there is clearance for Direct dispatch
from BEML. Any Non-conformance / Rejection raised by our Source Inspection Team,
BEML reserves the right to collect penalty on such rejections.
Once registered with BEML, you should not supply any products under scope of supply to
BEML to any of BEML’s customers. This restriction applies to all such products
manufactured against BEML drawings & standards or products manufactured exclusively
for BEML, and all BEML Drawings information should be confidentially maintained.
Continuance of your registration with BEML as a vendor is subject to satisfactory
performance on quality of supplies and other commercial requirements. Registration is
liable to cancellation in case of poor performance and inability to establish Quality
Assurance system by creating facility / documentation viz. Quality Plans / Check-sheets /
Jigs & Fixtures for the components supplied to BEML.
BEML reserve rights to register / Not register Sister Concern of same firms under same
management. If registered, firms need to ensure to submit quote only from one firm, failing
which, BEML can cancel registration.
BEML reserves the right to cancel your registration as a vendor at any point of time without
assigning any reasons whatsoever.
Change of Name / address / management / facilities / process / inspection / testing facilities /
ISO Status / VAT Certification and related matter shall be intimated at the earliest to
BEML-Corporate Quality Department, Divisional Purchase departments for up-dating the
system / records and review for further action, if any.
Although data submitted by vendors for registration shall be termed as confidential and
normally not disclosed; however BEML LIMITED reserves the right that any information
and data relating to the users of this website collected and received by BEML Limited from
time to time, may be used and disclosed for such purposes and to such persons as may be
found necessary by BEML Limited at its sole discretion in which case the vendor will
indemnify BEML LIMITED from consequences of disclosure of such data claims /
counterclaims arising on account of above.
__________________________________
SIGNATURE OF THE VENDOR
WITH SEAL & DATE
-
14
-
VENDOR REGISTRATION
TERMS & CONDITIONS - TRADERS (Traders / Dealers / Stockists etc.)
(Please return this letter duly signed, which shall construe your acceptance to the Terms and
conditions mentioned below)
(i)
(ii)
(iii)
(iv)
(v)
(vi)
Once registered with BEML, you should not supply any products under scope of supply
to BEML to any of BEML’s customers. This restriction applies to all such products
manufactured against BEML drawings & standards or products manufactured exclusively
for BEML, and all BEML Drawings information should be confidentially maintained.
Continuance of your registration with BEML as a vendor is subject to satisfactory
performance on quality of supplies and other commercial requirements.
BEML reserve rights to register / Not register Sister Concern of same firms under same
management. If registered, firms need to ensure to submit quote only from one firm,
failing which, BEML can cancel registration.
BEML reserves the right to cancel your registration as a vendor at any point of time
without assigning any reasons whatsoever.
Change of location / address / management / facilities / process / inspection / testing
facilities / ISO Status / VAT Certification and related matter shall be intimated at the
earliest to
BEML-Corporate Quality Department, Divisional Purchase & Quality
Engineering departments for up-dating the system / records and review for further
action, if any.
Although data submitted by vendors for registration shall be termed as confidential and
normally not disclosed; however BEML LIMITED reserves the right that any information
and data relating to the users of this website collected and received by BEML Limited
from time to time, may be used and disclosed for such purposes and to such persons as
may be found necessary by BEML Limited at its sole discretion in which case the vendor
will indemnify BEML LIMITED from consequences of disclosure of such data claims /
counterclaims arising on account of above.
_______________________________
SIGNATURE OF THE VENDOR
WITH SEAL & DATE
-
15
-