Room 1709
(925) 424-1490
March 23, 2009
Dear Candidate,
Thank you for your interest in the Associated Students of Las Positas College (ASLPC).
Currently, elections are being held for all offices. An election for the Chabot - Las Positas
Community College District (CLPCCD) Student Trustee position is being held
simultaneously. Enclosed in this packet is important information you need to know
about the positions available, and the entire election process. Please look over this
information carefully:
1. California Code of Regulations Title V
a. Legally protected areas of student senate participation in community
college and district governance.
2. Excerpts from the ASLPC By-Laws
a. Charges of each ASLPC Office
b. ASLPC Election Policies and Procedures
3. “On Being a Student Trustee”
4. College Posting Policies
5. Elections Calendar
6. Candidate Statement of Interest & Photography Release Form
7. Candidate Application for Office
Please plan to attend the Candidate Orientation on Monday, April 13, 2009 at 4:00 pm.
This meeting will be held in the meeting room at the back of the Student Center (Bldg
1700). The Candidate Application will be due by the beginning of the Orientation.
However, you may submit the application earlier to the ASLPC Office (Room 1709) or to
the ASLPC mailbox in Building 100.
We strongly recommend that you speak to current ASLPC Officers to better understand
the organization and each of the offices open for election. Should you have any further
questions, please feel free to contact Mr. Sudharsan Dwaraknath, Chairman of the
Election Committee, at (925) 424-1490, or by e-mail at
[email protected]
Thank you again for your interest in the ASLPC. Good luck!!
Sincerely,
_____________________________________
Sudharsan Dwaraknath
Chairman, Election Committee
Director of Legislation
_____________________________________
Tiffany Breger
President
5 CA ADC § 51023.7
5 CCR § 51023.7
Cal. Admin. Code tit. 5, § 51023.7
BARCLAYS OFFICIAL CALIFORNIA CODE OF REGULATIONS
TITLE 5. EDUCATION
DIVISION 6. CALIFORNIA COMMUNITY COLLEGES
CHAPTER 2. COMMUNITY COLLEGE STANDARDS
SUBCHAPTER 1. MINIMUM CONDITIONS
This database is current through 3/6/09, Register 2009, No. 10
§ 51023.7. Students.
(a) The governing board of a community college district shall adopt policies and
procedures that provide students the opportunity to participate effectively in district and
college governance. Among other matters, said policies and procedures shall include the
following:
(1) Students shall be provided an opportunity to participate in formulation and
development of district and college policies and procedures that have or will have a
significant effect on students. This right includes the opportunity to participate in
processes for jointly developing recommendations to the governing board regarding
such policies and procedures.
(2) Except in unforeseeable, emergency situations, the governing board shall not take
action on a matter having a significant effect on students until it has provided
students with an opportunity to participate in the formulation of the policy or
procedure or the joint development of recommendations regarding the action.
(3) Governing board procedures shall ensure that at the district and college levels,
recommendations and positions developed by students are given every reasonable
consideration.
(4) For the purpose of this Section, the governing board shall recognize each
associated student organization or its equivalent within the district as provided by
Education Code Section 76060, as the representative body of the students to offer
opinions and to make recommendations to the administration of a college and to the
governing board of a district with regard to district and college policies and
procedures that have or will have a significant effect on students. The selection of
student representatives to serve on college or district committees, task forces, or
other governance groups shall be made, after consultation with designated parties, by
the appropriate officially recognized associated student organization(s) within the
district.
(b) For the purposes of this Section, district and college policies and procedures that have
or will have a "significant effect on students" includes the following:
(1) grading policies;
(2) codes of student conduct;
(3) academic disciplinary policies;
(4) curriculum development;
(5) courses or programs which should be initiated or discontinued;
(6) processes for institutional planning and budget development;
(7) standards and policies regarding student preparation and success;
(8) student services planning and development;
(9) student fees within the authority of the district to adopt; and
(10) any other district and college policy, procedure, or related matter that the district
governing board determines will have a significant effect on students.
(c) The governing board shall give reasonable consideration to recommendations and
positions developed by students regarding district and college policies and procedures
pertaining to the hiring and evaluation of faculty, administration, and staff.
(d) Nothing in this Section shall be construed to impinge upon the due process rights of
faculty, nor to detract from any negotiations or negotiated agreements between collective
bargaining agents and district governing boards. It is the intent of the Board of Governors
to respect agreements between academic senates and collective bargaining agents as to
how they will consult, collaborate, share or delegate among themselves the
responsibilities that are or may be delegated to academic senates pursuant to the
regulations on academic senates contained in Sections 53200-53206.
(e) The governing board of a community college district shall comply substantially with
policies and procedures adopted in accordance with this Section.
Note: Authority cited: Sections 66700 and 70901(b)(1)(E), Education Code.
Reference: Sections 70901 (b)(1)(E), 70902(b)(7) and 76060, Education Code.
HISTORY
1. New section filed 3-12-91 by Board of Governors of California Community
Colleges with the Secretary of State; operative 4-5-91. Submitted to OAL for
printing only pursuant to Education Code section 70901.5(b) (Register 91,
No. 23).
2. Editorial correction of printing errors in subsections (a) and (b) and
HISTORY 1 (Register 91, No. 43).
3. Amendment of subsections (a)(2), (a)(4), (b), (b)(10), (d) and (e) filed 96-94; operative 10-6-94. Submitted to OAL for printing only pursuant to
Education Code section 70901.5 (Register 94, No. 38).
5 CCR § 51023.7, 5 CA ADC § 51023.7
1CAC
5 CA ADC § 51023.7
END OF DOCUMENT
© 2009 Thomson Reuters/West. No Claim to Orig. U.S. Govt. Works.
Associated Students of Las Positas College
By-Laws Excerpts
(Full Version Available Upon Request)
Preamble:
Section I. The Student Senate
A. Purpose
The Student Senate:
1. Promotes, coordinates, and evaluates the activities for the ASLPC in keeping
with the responsibility established for it.
2. Provides student representation to the various academic areas, committees,
and administrative departments.
3. Is responsible for the promotion of educational, cultural, recreational, and
social events for the students and the college community.
4. Encourages student participation in all aspects of the college community and
the campus life.
5. Establishes and maintains an open channel of communication among
students, the faculty, and the management staff of Las Positas College.
6. Advocates for students at the district, state and federal level.
7. Abides by the Las Positas College Code of Conduct.
ARTICLE I. - Terms of Office
Section I. Executive Board
A. Members of the Executive Board shall be elected to a 1-year term of office by
the last week of April. The term will begin the first day after Spring Session ends
and end the last day of Spring Session the following academic year. Members will
be elected by the student body.
ARTICLE VI. - General Organizational Code
Section I. Executive Board
A. The function of the Executive Board shall be to administer the affairs of the
student body and place into operation all actions and programs passed by the
Student Senate. The Executive Board shall coordinate relations with other student
associations, college trustees, administration, faculty, and support staff.
B. If a member of the ASLPC is also a staff member of the Las Positas College
Express, it is strongly recommended that they refrain from reporting on any ASLPC
business, activities or events.
Section II. Duties and Responsibilities of the Individual Positions of the Executive
Board
A. President
1. Performs all duties of office as stipulated in the ASLPC Constitution.
2. Gives an oral report at each meeting or, if an oral report will not be given
at the meeting, submits a written report prior to the start of the meeting.
3. Meets with the Student Trustee prior to the Board of Trustee Meeting in
order to discuss ASLPC's positions to any action on the Board of Trustee
agenda.
4. Meets with all ASLPC officers once a week.
5. Formulates an agenda for the school year in collaboration with the ASLPC
Executive Board members.
6. Attends the Board of Trustees meetings as well as the Chancellor's Council
meetings. If unable to attend he/she is responsible to find a replacement.
7. With the approval of the Advisor, has the power to take a Disciplinary
Action against a member. The Action shall include a formal written report
may include and suspension from the office for up to one week. The
suspension shall be called to the attention of the Scholarship Review
Committee.
8. Retains the power to remove any person from the office for the remainder
of the day for inappropriate behavior. Should the President be unavailable,
persons filing the complaint shall consult the Vice-President of the ASLPC.
If he/she is unavailable they should consult with the Advisor of the ASLPC.
If he/she is unavailable the complaint should be directed towards (in order),
The Vice-President of Student Services, then the President of the College.
9. Receives a scholarship up to $1,000 per semester, decided by the
Scholarship Review Committee.
B. Vice President
1. Performs all duties of office as stipulated in the ASLPC Constitution.
2. The Vice President may, at the discretion of the President, give an oral
report at all regularly scheduled ASLPC meetings. If an oral report is not
given, a written report must be submitted prior to the start of the meeting.
3. Meets with the President once a week.
4. Holds senator meetings as necessary each semester to work on
interpersonal relations skills, team building, and to converse about Student
Senate issues.
5. Chairs the Constitution and By-Laws Review Committee (CBRC), which
shall meet at least once a semester.
6. Produces, posts, and copies the weekly agenda in conjunction with and
approval of the President.
7. Is responsible for the orientation of senators.
8. Receives a scholarship of up to $800 per semester, decided by the
Scholarship Review Committee.
9. Calls for the formation of the By-Law review committee, and senator
roundtables as deemed necessary.
C. Director of Legislation
1. Performs all duties of office as stipulated in the ASLPC Constitution and
By-Laws.
2. The Director of Legislation may, at the discretion of the President, give an
oral report at all regularly scheduled ASLPC meetings. If an oral report is
not given, a written report must be submitted prior to the start of the
meeting.
3. Meets with the President once a week.
4. Works with the Director of Events to Co-Chair all events sponsored by
the ASLPC pertaining to legislation
5. Schedules and makes arrangements for all conferences
6. Maintains a Conference Binder containing information gathered at all
conferences attended.
7. Chairs the Election Committee, unless running for office. Then the Chair
position will be appointed to a non-running officer with the approval of the
senate. The committee shall meet twice a semester, before and after the
elections.
8. Receives a scholarship up to $700 per semester, decided by the
Scholarship Review Committee.
D. Director of Finance
1. Performs all duties of office as stipulated in the ASLPC Constitution and
By-Laws.
2. The Director of Finance may, at the discretion of the President, give an
oral report at all regularly scheduled ASLPC meetings. If an oral report is
not given, a written report must be submitted prior to the start of the
meeting.
3. Meets with the President once a week.
4. Serves as the chair of the ASLPC Budget Committee.
5. Works with the Director of Events to collect money from vendors.
6. Works with the Director of Legislation to register the ASLPC for
conferences and make payments.
7. Works with the ICC Chair and ICC Director of Finance (if appointed) to
implement a record system for club treasurers, as well as help train the club
treasurers each year.
8. Prepares a written tentative budget statement to the ASLPC at least once a
month or as requested by the ASLPC President or the ABC.
9. Processes funds for purchases of the ASLPC in a timely manner.
10. Receives a scholarship up to $700 per semester, decided by the
Scholarship Review Committee.
E. Director of Communications
1. Performs all duties of office as stipulated in the ASLPC Constitution and
By-Laws.
2. The Director of Communications may, at the discretion of the President,
give an oral report at all regularly scheduled ASLPC meetings. If an oral
report is not given, a written report must be submitted prior to the start of
the meeting.
3. Meets with the President once a week.
4. Produces and reproduces any material, such as the ASLPC meeting
minutes, as needed for ASLPC operations.
5. Makes certain that office supplies are always in stock.
6. Keeps ASLPC files (agendas, minutes, etc.) in a chronological, current, and
orderly fashion.
7. Picks up ASLPC's postal mail and distribute on a weekly basis.
8. Receives a scholarship up to $700 per semester, decided by the Scholarship
Review Committee.
F. Director of Events
1. Performs all duties of office as stipulated in the ASLPC Constitution and
By-Laws.
2. The Director of Events may, at the discretion of the President, give an oral
report at all regularly scheduled ASLPC meetings. If an oral report is not
given, a written report must be submitted prior to the start of the meeting.
3. Meets with the President once a week.
4. Drafts a master calendar of events no later than one (1) month after the
new semester begins.
5. Plans coordinates, and chairs ASLPC events
6. Work with the Director of Legislation to Co-Chair all events sponsored by
the ASLPC pertaining to legislation
7. Works with the ICC Chair and or the ICC Director of Events (if
appointed) to schedule all ICC events.
8. Schedules and greets vendors. Distributes and collects vendor contracts,
prior to the vendor appearing on campus.
9. Works with the Director of Finance to collect vender fees.
10. Receive a scholarship up to $700 per semester, decided by the
Scholarship Review Committee.
G. Inter-Club Council Chair (ICC)
1. Performs all duties of office as stipulated in the ASLPC Constitution and
By-Laws, and the ICC By-Laws and Constitution.
2. The ICC Chair may, at the discretion of the President, give an oral report
at all regularly scheduled ASLPC meetings. If an oral report is not given, a
written report must be submitted prior to the start of the meeting.
3. Meets with the President once a week.
4. Chairs all ICC Meetings and appoints any or all ICC officers with the
consent of the majority of the ICC.
5. Works with the ASLPC Director of Events, the ASPLC Director of
Finances, and any other ASLPC officer as needed to conduct the business of
the ICC.
6. Facilitates communication with the ICC and the ASLPC.
7. Performs all duties of office as stipulated in the ICC Constitution.
8. Receives a scholarship up to $700 per semester, decided by the Scholarship Review
Committee.
ARTICLE IV. - Elections
Section I. Regular Election Procedure
A. Candidates are free to discuss and compare their platform with students; however
a candidate cannot commit libel which is to create, post or distribute false
publications, as in writing, print, signs, or pictures, that damages a candidate’s
reputation, nor can the candidate participate in slander, which is to give oral
testimony of false statements injurious to a person's reputation. Candidates must
abide by the Las Positas College Student Code of Conduct.
B. All candidates’ election packets are public information and may be utilized in
activity flyers and/or press information. Election packets must be filled out and
submitted by the date determined by the Election Committee Chair. If not
submitted by the deadline, the candidate’s name will not appear on the official
ballots.
C. As candidates will not be reimbursed by the ASLPC or the college for any election
costs, candidates need to be aware that they are solely responsible for all campaign
materials.
D. Publicity signs must be approved by Student Services and must be related to
student government. A college approved posting stamp must appear on every poster
and/or flyer prior to displaying. All posters/flyers must comply with the school
standards. Flyers on the campus bulletin boards are to be limited to only one per
board and the flyers can be no larger than 8 ½” x 11”. Flyers cannot be posted over
existing flyers. The Election Committee is responsible for providing a document
that includes all the details and rules for campaigning.
E. A candidate is not to be prohibited from participating in oral or written
campaigning at any time during the academic year. However, the posting of materials
is to be regulated by the Office of Student Services, and any sign or flyer endorsing a
candidate cannot be posted until one week before election day. All campaign
materials appearing on campus cannot inhibit Las Positas College personnel from
performing their assigned tasks. All candidates are encouraged to be familiar with the
College’s Free Speech policy.
F. All candidates are encouraged to participate in ASLPC-sponsored election events.
This is an opportunity for candidates to campaign, while helping run the event.
Candidates opting to campaign outside of the sponsored events will be required to
make arrangements through the Office of the Vice President of Student Services.
G. No candidate or volunteer is allowed to campaign within 30 feet of any election
table or scheduled ASLPC Election Platform Event. Nor are candidates allowed to
work at the ASLPC election table.
H. ASLPC election tables are to be available for vote casting starting at 8:00 a.m. and
are to close no earlier than 7:00 in the evening. Elections must be scheduled on two
consecutive days during the month of April. The winners of all positions will be
announced at the following ASLPC meeting and reported to the college newspaper.
I. Names on the ballot will be grouped by position and listed in random order, which
is to be determined by the Election Committee.
J. Voting students have the right to add their own candidate’s name on the election
ballot.
K. Any election rule or procedure broken could forfeit your candidacy and/or result
in disciplinary measures.
L. All student body members shall be eligible to vote in regular and special ASLPC
elections.
M. Both regular and special elections shall be conducted as stipulated in the ASLPC
by-laws.
N. In order to cast a vote in ASLPC elections one must be enrolled at Las Positas
College.
O. All votes shall be counted within 48 hours of the closing of the polls. The
Election Committee must count votes at least twice. Ballot verification/validity is at
the discretion of the Election Committee.
P. In order for a student to vote, a valid form of picture identification is required (i.e.
driver’s license, passport, student ID card) when a student roster is available.
Q. If a write in candidate receives the majority of votes for a contested position, and
meets the requirements to be a member of the ASLPC then he or she will be elected
to position. If the position is uncontested, the write in candidate must have 10% of
the votes and be eligible to be a member of the ASLPC.
R. In the event of a tie, a one day special election shall be held within 5 school days
of the tie. The date of the special election shall be determined by the election
committee.
ASLPC ELECTIONS
POSTER/FLYER GUIDELINES
1.
Candidates will be allowed to post 8½” x 11” flyers on
EXTERNAL campus bulletin boards (NOT within
classrooms or offices). Approval of flyer must be
received from the Student Life Advisor, Cynthia
Ross (in Student Government office) before copies are
made.
2.
Candidates will be allowed to post ONE (1) poster
board (NOT to exceed 16” x 20”) within the Student
Center on external walls (not on accordion door,
cabinets, doors or windows), using masking tape only.
Approval of poster must be received from the Student
Life Advisor.
3.
Candidates will be allowed to post wired signs (not to
exceed 12 signs) in pre-approved grounds areas.
Permission must be received from the Vice President of
Business Services for placement of wired signs. Signs
must not exceed 10” x 15”. Approval of sign must be
received from the Student Life Advisor.
April 2009
Sunday
Monday
March 23
Tuesday
Wednesday
March 24
March 25
Thursday
Friday
Saturday
March 26
March 27
March 28
1
2
3
4
11
Election Packets
Released
March 29
March 30
5
6
7
8
9
10
SPRING
BREAK
SPRING
BREAK
SPRING
BREAK
SPRING
BREAK
SPRING
BREAK
13
14
15
16
17
18
CANDIDATE
MEETING
4pm
Student Center
Campaigning
Campaigning
Campaigning
Campaigning
Campaigning
20
21
22
23
24
25
Campaigning
Campaigning
Campaigning
Club Day
Campaigning
12
19
March 31
ELECTIONS
8am to 7pm
ELECTIONS
8am to 7pm
CANDIDATE STATEMENT OF INTEREST
Please state the position you are running for, any prior experience, the main issues that
are of concern to you, what qualifications you hold for the position and anything else
that you would like the student body to know. The statement of interest is limited to
250 words, and is to be submitted with an approximately 3” x 5” photograph of yourself.
This statement may be published in the Las Positas College Express.
OFFICE OF THE
VICE-PRESIDENT OF STUDENT SERVICES
PHOTOGRAPHY SUBJECT RELEASE FORM
By signing this form, I authorize the use of photographs and images of me or my minor
child, for use by Las Positas College for purposes of marketing and media relations. Use
of these images may include, but is not limited to, class schedules, catalogs, newsletters,
magazines, newspapers, brochures, student recruitment materials, posters, postcards,
direct mail, multimedia presentations, and websites.
____
SUBJECT RELEASE SIGNATURE
WITNESS
DATE
DATE