Time
Group A
(Crews 1-3)
Group B
(Crews 4-6)
Group C
(Crews 7-9)
Group D
(Crew 10-12)
8:30- 8:45
Crew Leaders sign in, meet for prayer & announcements with
Sherpas & Crew Leader Coordinator (GeJuan) in Chamberlin
Hall
8:50 – 9:00
Crew Leaders meet kids in Sanctuary
9:00 – 9:30
9:35 – 9:53
9:58 – 10:16
Bible
Expeditions
Glacier
Games*
Spotlight
VBS
10:21 – 10:39
10:44-11:02
11:07 – 11:25
Base Camp Sing & Play
Glacier
Imagination
Games
Station
Bible
Expeditions
Kid Vid
Cinema
Kid Vid
Cinema
Imagination
Station
Mountain Top Treats
Imagination
Station
Kid Vid
Cinema
Kid Vid
Cinema
Imagination
Station
Bible
Expeditions
Glacier
Games
Glacier
Games
Bible
Expeditions
11:30 – 12:00
Summit Celebration
12:00 – 12:10
12:10 – 12:30
Connect your kids with their parents
Help with water slide/zip line/tarzan swing in field

Tips for Being an Excellent
Climbing Crew Leader
SMILE
 Be a positive Role Model by your language & modest attire (loose fitting
T-Shirts, 3 inch inseam on shorts & no spaghetti strap shirts or exposed
midriff
 Turn OFF your cell phone & focus on your kids
 Call each person by name
 Circle Up during Mountain Treats & discussion in Kid Vid Cinema
 Get to know your Crew Members
 Keep Children Safe – never leave them alone
 When you hear the Bible Point of the day shout “HOLD ON!”
What you will do Before
Opening Celebration
 Arrive by 8:30 sign in with the Crew Leader Coordinator
(GeJuan), Sherpas & other crew leaders for prayer &
announcements in Chamberlin Hall
 Locate your Crew Backpack, blanket & registration list
noting kids with allergies
 At 8:45 move into the Base Camp Sing & Play, greet
kids & gather your Crew, making sure the kids know
each others’ names & wear their nametags.
Crisis Management
 Stay calm
 Follow protocol
 Keep a calm face & voice
 Don’t respond with emotion (anger, fear, frustration)
 One Crew Leader should remove other kids from the
incident & keep them distracted while the other Crew
Leader de-escalates the situation
Protocol (Steps to Follow)
1. Injury: contact Sherpa who will contact GeJuan (Crew Leader
Coordinator)who will seek Emergency Help as needed (911)
2. Allergic Reaction: as above. GeJuan will decide if child with
Epipen will self administer. Epipen will be stored at First Aid
Station (under Big Tent)
3. Behavior Problems: Separate the rest of the group, respond
gently but firmly. Ask other Crew Leader to contact Sherpa &
GeJuan if needed.
4. Unexplained Issues/Missing Child: Don’t panic & assume the
worst. Calmly contact Sherpa using code word.
What you will do next
Base Camp Sing & Play (Sanctuary): PARTICIPATE! WORSHIP!
 Assign Jobs for the day within your Crew
 Check your Schedule & collect your Tribe, Backpack & Blanket and
move to next activity quickly – there is only 5 minutes in between
Bible Expeditions (Chamberlin Hall): Sit with your Crew, encourage
them to listen & participate
Glacier Games (Field): Encourage them to listen to instructions and YOU
participate in the games
Imagination Station (Tent): Encourage kids to listen to instructions &
assist them with their activity, ensuring that they label their take home
gadget with their names & collect them in the Crew Backpack.
Mountain Top Treats: Help kids collect their snack & return to your Crew
Blanket.
 The first day help the “Prayer Person” in your Crew to thank God for their snack.

If they need to use the bathroom, take the whole group, never just one kid. If
you need to take only a few, ask another Crew Leader to watch your remaining
kids, maybe some of their kids have to use the bathroom.
 If you have extra time, introduce the idea of a “God Sighting” and help students
learn Bible Verse of the Day
Kid Vid Cinema (Sanctuary):
 A leader will reinforce the Bible Point of the day & Crews will have time to work
on their Bible Memory Verse & earn their Bible Buddy Tag of the day. Help each
kid put their tag on their necklace the station leader says to do so.
 Beginning on Day 2, help each kid complete a “God Sighting” sticker for each
kid to place on giant poster each day.
What is a God Sighting, you
ask?
 God guided & provided to his people
long ago but we can still see God at
work today in our lives. We see the
blessings of health, clean water to drink,
a kind word from someone or something
beautiful or unexpected in nature.
 Our God Sightings remind us that we
are on a journey through life, even when
we face tough things like loneliness, a
new school or sickness. God is still
around us. When we take the time to
see what God is doing it helps us trust
God every step of the way!
When is VBS Over?
Summit Celebration: Get your Crew back to Base Camp (Sanctuary) by 11:30

Stay together, encourage them to listen to the leader

Join in the singing & hand motions

At the conclusion of the Summit Celebration, collect their necklaces with their Bible Buddies & Name Tags on them.
Place them in the Crew Backpack. Assure them you will keep them safe until they return tomorrow.

STAY IN THE SANCTUARY WITH THE KIDS, THEIR PARENTS WILL MEET YOU AT THE DOOR TO THE SANCTUARY

Ensure that they take their Imagination Station gadget home.

Only release them to their parent or guardian

Return your Crew Backpack to Chamberlin Hall (where the morning meeting is)

After your crew has met their parents, please come to the field Tues, Wed & Thurs to assist with the Zip Line, Waterslide &
Tarzan Swing
Friday Night Picnic

Please come the the VBS Celebration Picnic at 6 pm the last day of VBS. You can earn additional community service
hours.

Join your tribe as they sign A FEW songs for their families, enjoy a “potluck” picnic, the waterslide & the zip line.
There will be other fun activities as well.

See photos of the week & meet your kids’ families
Community Service Hours
 Make sure you check-in each morning at 8:30 with the
Crew Leader Coordinator, GeJuan, in Chamberlin Hall.
I will assume everyone will stay until 12:30. If you are
unable to do so, please let Liz know.
 Please bring Liz your community service paperwork
BEFORE Friday if possible. If you need more hours,
we will need help this upcoming week setting up
decorations & after VBS undecorating
Thank you for
Serving!