Supplementary Report 2: Report of the Palliative Care Strategy Development Stakeholders Event Prepared by the Lothian Palliative Care Steering Group as part of the development of the Lothian Palliative Care Strategy 2010-2015: Living and Dying Well in Lothian July 2009 Contact Details If you would like any further information about anything contained within this report, please do not hesitate to contact the Cancer and Palliative Care Programme at: Living and Dying Well in Lothian Consultation NHS Lothian Deaconess House 148 Pleasance EDINBURGH EH8 9RS Tel: Email: Web: 0131 536 9057 [email protected] www.nhslothian.scot.nhs.uk/ladwinlothian 1 Contents Page Introduction 3 Methodology 4 Findings of Adult Palliative Care Groups 5 Findings of Paediatric Palliative Care Groups 7 Appendix One: Notes of Adult Palliative Care 8 Appendix Two: Notes of Paediatric Palliative Care 30 Appendix Three: Delegates 41 2 Introduction Palliative care is ‘an approach that improves the quality of life of patients and their families facing the problems associated with life-threatening illness’ (WHO 2004). Patients’ palliative and end of life care needs can be met by a variety of health and social care workers such as GPs, community nurses, professionals in hospitals, care homes and social care providers. Specialist palliative care services are available for patients with complex symptoms. Within NHS Lothian, the voluntary sector is integral to the delivery of palliative care; all the specialist inpatient palliative care beds are provided in partnership with the voluntary sector. Since the last NHS Lothian Palliative Care strategy in 1998 many improvements have been made to the delivery of palliative care. The establishment of the NHS Lothian Palliative Care Managed Clinical Network (MCN) in 2001 has enabled the coordination of planning and delivery of services to take place across organisational boundaries. In August 2008 Audit Scotland published the ‘Review of Palliative Care Services in Scotland’. This identified much good practice but also significant areas for improvement. In particular it suggested that specialist services were focussed on patients with cancer. This means there is inequity of access for other patient groups. Many of the points raised by Audit Scotland were addressed in ‘Living and Dying Well’ which was published in October 2008 and is the Scottish Government‘s first action plan for palliative care. Key aims of the action plan are to: • Enable clinicians to identify, assess and review palliative and end of life care needs for patients • Plan and deliver care for patients with palliative and end of life needs • Improve of communication across providers • Ensure there is a range of educational opportunities to support the workforce • Develop further solutions by setting up a range of working groups for palliative care NHS Lothian is now reviewing and updating its Palliative Care strategy. To support its development the strategy steering group recognised the need to consult widely with professionals working across services and organised a stakeholders event. The objectives were: • To engage with a wide range of health and social care professionals across Lothian • To understand others’ views on the best way to develop palliative care across Lothian • To ensure that people understand the recently published Scottish Government action plan Living and Dying Well and the framework in which the Lothian strategy is being developed 3 Methodology The stakeholders event was held on 28 January 2009. Invitations were sent to a wide range of health and social care professionals working across Lothian. A list of those present are noted in appendix 3 on page 39. Thirteen discussion groups of up to 10 people were created, with a mixture of health and social care professionals from different settings in each group. Children’s palliative care professionals were grouped separately to allow more in depth discussion of the distinct needs of this patient group. Delegates were asked to consider what they would like palliative care services to look like in 5 years time, to consider the challenges to achieving this vision and possible solutions to these challenges. The results of these discussions were summarised on the day and recorded for each group. For the purposes of this report, findings have been collated thematically. A detailed write up of themes can be found in appendices 1 and 2 of this report. Following the event, a draft report was written up and circulated to all delegates and any other interested people. Comments were invited. Based on these comments, this final draft has been developed. 4 Findings of Adult Palliative Care Groups The feedback from groups considering adult palliative care has been collated into 9 key recurring themes. In no particular order, these themes are: 1. Ensuring Equity of Access There is a clear desire to improve access to palliative care for all patients regardless of diagnosis over the next 5 years. This includes ensuring access to services for people with both malignant and non malignant diagnoses. However other ideas were also expressed: ensuring access for disadvantaged groups, access for patients of all ages and access to services regardless of geographical location. It was recognised that we may not have all the solutions to this challenge yet; however ongoing research and evaluation are vital if we are to begin developing new models of care and ensuring access to services is more equitable. Comments made by delegates on the day and since have made clear the importance of considering that we should ensure that we consider the diverse needs of all patient groups including the 6 strands of diversity (age, gender, race, religion, sexuality and disability). To truly ensure equity of access, consideration must be given to the different needs of patient groups with their different diagnoses. 2. Coordination of Care The challenge of co-ordinating care for patients across different services was highlighted. Delegates requested clear goals, clear pathways and joined-up working between health and social care. It was suggested one way of enabling better coordination of care would be for every care setting to have a palliative care link worker and clearly identified access to support and specialist advice. 3. Providing Better Support for Carers The vital role of carers in providing informal care was recognised. Delegates wanted to see the provision for increased support for carers. This would include more responsive services which react to changes in a patient’s clinical condition and bereavement services to provide support to carers following death. 4. Supporting Choice in Preferred Place of Care (PPC) and Preferred Place of Death (PPD) The subject of patient choice was highlighted in a number of groups. There was support to provide choice for patients in relation to place of care. However it was stressed that the patient must have the right to change their mind. It was suggested that achievement of this goal could be measured by comparing patients’ chosen place of death as identified in their notes with actual place of death. Audit of this would also show that discussions around end of life care had been initiated. NHS Lothian is committed to ensuring that patients with cognitive impairments such as dementia and learning disabilities have the opportunity to be fully involved in the planning and delivery of their care. 5 5. Increasing Access and Support for Community Care Whilst it was commented that patients and carers should be given choice in where they die, to support this, it was felt necessary to increase the capacity and skill of community services so that more patients could be cared for at home, in care homes and community hospitals. 6. Improving Communication Improving communication across settings was seen as a prerequisite to supporting improvements to the coordination of care. There were a number of suggestions for improvements to IT, particularly with partner organisations such as hospices and social work services. There were also wider discussions around improving communication across professional groups and with patients. Challenges around providing time for staff to do this were acknowledged. A number of potential solutions were identified; these ranged from the practical, e.g. providing administrative support to District Nurses and Clinical Nurse Specialists, to the more ‘high tech’ such as developing video conferencing. All of these aim to support better information sharing. It is recognised that there are communication challenges with patients, for example if different languages are spoken or if a person is cognitively impaired. 7. Providing Education and Training Opportunities There is recognition that education opportunities are available; however accessing these can be difficult. A number of reasons for this were suggested. These included cost of courses, time to attend and difficulties of backfill for staff. There is widespread support for increasing access to education and training for health and social care workers in all settings. This would support the delivery of care by ensuring that professionals are confident and competent in all aspects of end of life care. 8. Changing Culture The comments placed under changing culture relate to a range of ideas which required a change in the thinking of all involved: clinicians, patients, carers and wider society. These include a greater emphasis on anticipatory prescribing and planning, a clearer definition of palliative care which focuses on the holistic assessment of patients and making end of life care ‘core business’ of health and social care providers. 9. Developing a health promoting palliative care approach Delegates commented that in a number of groups the taboos around death and dying held by wider society can make end-of-life discussions with patients and carers difficult. It was recognised that this might not change in the short term, but could be a long term goal. A number of ideas to support this were suggested including using the term ‘end of life care’, rather than ‘palliative care’. 6 Findings of Paediatric Palliative Care Groups The feedback from the groups discussing paediatric palliative care has been collated. Thematic analysis has identified 5 key themes and these are listed below. A number of challenges to the provision of paediatric palliative care were identified as being relevant to all of these themes; particularly, that there are only small numbers of paediatric patients requiring end of life care. However the feedback provides some good ideas to take this forward over the next 5 years. The themes that were identified are: 1. Supporting Choice Families should be given choice about where they receive care and where their child dies. It is recognised that due to the small volume of patients requiring these services, there are some challenges to providing a sustainable service. However, by working regionally and even nationally it was thought that choice could be supported. 2. Coordination of Care Improving the coordination of care requires the development of tools and processes across health and social care systems. An agreed definition of paediatric palliative care must be developed and this should then be used to support more effective identification and assessment of patients. Services also require development to support transition for families and patients who are moving from curative to palliative treatment and patients moving from paediatric to adult services. Coordination of care can be supported by developing clear pathways for multi-disciplinary teams and developing use of technology such as telemedicine. 3. Service Development To support the choice and coordination of care, there are a number of service development proposals included within the feedback. These ranged from development and establishment of service standards to creating a regional paediatric palliative care team. It is also acknowledged that there needs to be more data to underpin future service developments. 4. Education and Training Enhanced education and training opportunities are required to underpin the delivery of services. 5. Support for Families All the feedback suggested that there was a need to develop support for families. Support can come in a number of forms including the financial advice, providing information and bereavement support. Services already exist within the Royal Hospital for Sick Children; however, NHS Lothian receives many tertiary referrals and links with support provided out-with the Lothians may need to be developed. 7 Appendix One: Notes of Adult Palliative Care 8 Appendix One Ensuring Equity of Access What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • Easy / equal access to advice and services across the health and social care settings, in community and care homes. • Palliative care for all. • Better bereavement care, especially in rural areas. • There should be access to reliable good end of life care for all. • All staff will provide the same quality of care, regardless of the context. • There will be easy access to medications in all settings at all times. • Access to the right service will be available to all patients based on their needs. • More patients with a non –malignant diagnosis will have their palliative care needs addressed. • More people with cognitive impairments accessing services tailored to their needs. • Care for all regardless of diagnosis / geography. • Improved access to equipment regardless of location of patient. • Improved access to medications and equipment. Particularly highlighting subcutaneous fluids. • Delivering palliative care to people with other conditions other than cancer. • Aim to deliver services by identifying who will benefit and when, even if they have an unpredictable Long • People will have been diagnosed as being in the palliative and / or end of life phase and recognised tools will be being used. • Demand will then rise for information and services for all 3 trajectories (cancer, organ failure and old/frail) • Palliative and end of life care will be included in education & learning opportunities as the norm. For example will be included in induction and dementia training. • Specialist courses associated with organ failure and frail/older patients • Measuring use of GSF throughout community • Measuring LCP use • There will be an increase in the proportion of hospice expertise used to support non malignant conditions • Direct entry to community hospitals for generalist palliative care. • More specialist palliative care services provided for people with a cognitive impairment • Numbers and diagnoses of patients on palliative care registers • Increased use of SIGN 44 tool • Appropriate use of hospice facilities • Developed and tested models of service for non malignant groups and implemented those that are effective • All care homes will receive a minimum level of support from surrounding healthcare teams such • Funding • Staff to provide the services: hospital, community (health & social care). • Lateness in providing palliative/end of life diagnosis – often then too late to provide in care in “preferred place” etc • Willingness to change: Staff ‘attitude’ and wider population • Diverse communities, respecting and managing views that might differ both in public and professional context. • Lack of understanding and confidence in responding to change in practice. • Lothian provides regional services as well as services for the local population • We don’t have a methodical approach to say: What we need to do, how it will get done, who will do it, who are our partners and to develop ideas into bids ready for submission for development and improvement monies or other sources of funding • Don’t always share good practices therefore have pockets of really good in one area and just down the road / corridor not so good practice • Workforce and demographics: increasing elderly population. Will health and social care have enough people with the right skills to meet the needs of a growing and ageing population with a wide range of needs and higher expectations? • Time constraints – teams already • Lothian Wide Palliative and End of Life Care Strategy: to include: NHS Lothian, regulated care services, Local Authorities and voluntary sector • Strategy to include: L.C.P in all care settings, implementation, Practice/ Support and Gold Standards Framework: Surprise Question • Review and plan staffing requirements in all settings (health & social care, multi-disciplinary) . Expectation is that will need more staff but are aware might not be the people out there who want to work in health and social care. • Resolve complex care issues – fund CEL 6 & NHS continuing care. • Build baseline information • Link with other initiatives proactively and to become the norm rather than working in silos. • Health & Social Care – joint budget? • Admin support for both specialist teams and District Nurses • Recognition of skills already available • Clear ‘trigger’ for referral to specialist services • Change of ethos and practice – e.g. out patient clinics run by CNS • LTC – joint visits/ acting as a resource only • More dynamic caseloads e.g. increased rated of discharge/rereferral • Build on GSF – needs to have more 9 Appendix One Term Condition. • Appropriate places of care for patients will be identified including younger adults (20-50’s). • Consistent standards of palliative care delivered for patients with all diagnoses across all care settings. This includes across hospice, community and hospital settings and within each setting e.g. consistent access to community palliative care provision across Lothian. This will address current inequities for certain patient groups such as those with Dementia. • There will be equity across services in access to the resources necessary to develop palliative care provision. • Palliative care will be considered for all patient groups rather than just some e.g. cancer. • Efficient processes of arranging care/ equipment/ medications to allow a speedy response to changing circumstances and wishes/ needs of patient and carer. • Equity of access to palliative medication over 24 hrs – non-medical prescribers to avoid delays – anticipatory prescribing – up skilling Health Care Assistants and social carers to administer medications. • Greater access to psychological support and services. • Improve delivery of palliative care so that patients in all care settings who require it, receive effective palliative care • Direct access to specialist services without need to go via GP / consultant as interested local GP teams and/or nursing input from the local hospice • Equitable access to hospices and specialist palliative care services for all patient groups- increased proportion of non malignantmalignant referrals. • More resources for general services rather than just focussed on specialist will be apparent through supported service development in general settings. • People with learning disabilities, mental health problems and cognitive impairments are appropriately assessed and equitably assessed for palliative care services. 10 working at beyond capacity • Lack of administrative support for specialist teams. Clinical Nurse Specialists should not be doing their own photocopying!! • Different models of working within Lothian alone • Increasing numbers of patients • Increasing elderly population • Resistance to change? • Definition of palliative care not helpful for other agencies e.g. SW/Care Homes • There are fewer referrals for people with non-malignant disease. • Capacity planning for care of the elderly / care homes etc – if people are unable to die at home and hospice beds are only for complex need where will the other people die well? • Services see themselves as distinct in providing palliative care rather than joined up with other services and settings • Evidence that LCP and GSF are still not well utilised/ cascaded. • How much to spend on up skilling generalists vs. increasing specialist capacity- balance of investment is required. • Many in the group have not heard about LDW, GSF or LCP before this meeting today • Difficulty identifying when patient becomes ‘palliative’ • Moving away from curative intent – difficulty for staff in letting go • There are a number of challenges to developing joined-up care across robust approach with some practices • The adoption of the case management model- this features a named person, anticipatory care planning and could link up with Long Term Conditions (LTC). • Suggested that there is a lead palliative care person in each ward/department. • Review current bed utilisation from across the acute sector, care homes, community settings and hospices. • Identification of more resources by identification of new money or reallocation of existing resources • Care homes, community hospitals and continuing care hospitals funded to always have empty bed to accept crisis admissions for nursing care. • Clinical ‘champions’ will be supported by recognition of their role in the organisation and empowered to deliver via support forum for all champions and allocated time to fulfil role. • We don’t recognise good practice in general care settings as we shouldwe usually only focus on the negatives and when things go wrong. Need for some forum/ way to highlight what’s being done well and look at how this can be shared. • Visibly cohesive services • Aim for 50% of hospice resources to be dedicated to non-cancer patients. • Use existing resources more effectively by identifying areas of excellence • Workforce plan for the future and consider new models such as Appendix One • In 5 years we will have improved our intermediate palliative care bed capacity. Lothian- there is variable service at weekends; health and social care use different IT systems; variable district nurse cover for end of life patients; lack of awareness about other services; lack of training opportunities for social care workers and different responsibilities of care over a 24 hour period. • The way clinical staff are trained • Language used for treatment choices 11 volunteers • Link nurses in every area to know when / how to access specialist services • Clear and consistent and simplified access to specialist support if needed • PAN Lothian approach to avoid geographical variations Appendix One Co-ordinated Care What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • Nobody should “own” the patient: no one person / professional will be able to meet all a person’s needs. Care needs to be co-ordinated - who does this might change over time depending on need • Palliative Care teams only required for specialist needs • Every area will have a palliative care champion. • Joined up health and social care collaborations. • Everyone working to the same goal. • More cohesiveness • Clear pathways • Clear lines of communication between services and a defined framework to follow • Clear pathways to follow – whether adult or children’s services • Link person identified in all generalist areas to highlight palliative care issues and to know route of access to specialist advice. • Clearly identified key worker for all patients - patient chooses who? • Inclusion of social support facilities • Care homes will be supported to avoid inappropriate admissions • Health and social care without boundaries • Good anticipatory care planning by the multi-professional team • Efficient processes of arranging care/ equipment/ medications to allow a • People will have been diagnosed as being in the palliative and / or end of life phase. Recognised tools will be being used. • Demand for information and services for all 3 trajectories (cancer, organ failure and old/frail) will rise. • Named person will be identified in records, with appropriate people being involved to meet needs as required. • We will see in their records/care plan, what people want to happen: regarding preferred place of care, preferred place of death and DNAR • Palliative and end of life care will be included in education & learning opportunities as the norm. For example it will be included in induction & dementia training. • Specialist courses associated with organ failure and frail/older patients • Measuring LCP use • Use of Special Notes (EPCS) • Gathering user views • There will be a key worker/case manager appointed to support each patient • More patients will have anticipatory care plans • Electronic notes and resulting audits • Better systems for sharing information • Joint network of contacts. • Awareness of one another’s roles. • Clear, documented pathways in place • Funding • Equipment: volume required will increase and so will length of use, need to be able to access required equipment in all care settings in a timeous manner • Staff to provide the services: hospital, community (health & social care). • Lots of experienced people are going to retire soon. How will we harness their experience and transfer to others? • Lateness in providing palliative/end of life diagnosis – often then too late to provide care in “preferred place” etc • Willingness to change: staff ‘attitude’, wider population, diverse communities, • Respecting and managing views that might differ both in public and professional context. • Lack of understanding and confidence in responding to change in practice. • We don’t have a methodical approach to say: What we need to do, how it will get done, who will do it, who are our partners and to develop ideas into bids ready for submission for development and improvement monies or other sources of funding • Don’t always share good practices therefore have pockets of really good in one area and just down the road / corridor not so good practice • Workforce and demographics: • New documents come out like L&DW and are not distributed to generalist teams. If provided and suggested as a tool to improving care, accessing services and relieving anxieties would have been well received. • Lothian Wide Palliative and End of Life Care Strategy: to include: NHS Lothian, regulated care services, Local Authorities and voluntary sector • Strategy to include: LCP in all care settings; implementation, practice/ support • Gold Standards Framework: Surprise Question • Review and plan staffing requirements in all settings (health & social care, multi-disciplinary). Expectation is that will need more staff but are aware might not be the people out there who want to work in health and social care. • Resolve complex care issues – fund Cel 6 & NHS continuing care. • Develop different models of care across all care settings. Challenge existing ways of working. Fully integrated working. • Utilise GP enhanced services to improve quality of care: monitoring process (robust) • Build on good practice/share good practice. • Build baseline information • Link with other initiatives proactively 12 Appendix One • • • • • speedy response to changing circumstances and wishes/ needs of patient and carer Smooth transition of care between settings- existing fragmentation of care between settings will be addressed. This will be supported by facilitating greater understanding between professionals in different settings regarding the delivery of palliative care (incl. challenges) which can be provided in different settings, shared documentation and recognised processes to support communication and consistency of care. Clear referral criteria triggers for referral to specialist pall care and good awareness amongst generalists of there criteria Widespread use of the surprise question amongst generalists as a trigger for palliative care assessment and management There will be better integration of health and social care across boundaries, e.g. a patient in a bed in the WGH can be transferred easily to a care home in Tranent. Improved interface between palliative care and LTC work. and staff know about them • Increased use of SIGN 44 tool • Developed and tested models of service for non-malignant groups and implemented those that are effective. • Identify a palliative care champion in every care setting- care home, district nursing team, hospital ward and GP Practice etc. This would demonstrate buy-in and support across the system from management • • • • • • • • • • • • • • 13 increasing elderly population. Will health and social care have enough people with the right skills to meet the needs of a growing and ageing population with a wide range of needs and higher expectations? Family networks are more geographically spread: in the future who will respond and provide care? Time constraints – teams already working at /beyond capacity Different models of working within Lothian alone Increasing numbers of patients Increasing elderly population Resistance to change? Care Homes: staff turnover; DN input or support variable; outcome measures difficult to monitor; educational needs of staff difficult and expensive to meet Definition of palliative care not helpful for other agencies e.g. SW/Care Homes There are fewer referrals for people with non-malignant disease. Poor communication between health and social care and across geographical boundaries Services see themselves as distinct in providing palliative care rather than joined up with other services and settings Evidence that LCP and GSF are still not well utilised/ cascaded. Conflicting views of individual practitioners Care providers excluded from decision making re end of life care needs and placement. • • • • • • • • • • • • • • • • • • and to become the norm rather than working in silos. Develop and implement a Communication Strategy – lateral thinking, pan Lothian, multi-agency Health & Social Care – joint budget? Administrative support for both specialist teams and DNs Common approach by all Recognition of skills already available Clear ‘trigger’ for referral to specialist services Change of ethos and practice – out patient clinics run by CNS Sharing the patient More dynamic caseloads e.g. increased rated of discharge/rereferral Respite care – tap in to existing SW services/available places rather than hospices Build on GSF – needs to have more robust approach with some practices Build on GSF – needs to more robust approach with some practices Suggested that there is a lead palliative care in each ward/department. Develop patient held anticipatory care plans. Aim for a named co-ordinator for each patient . Ensure a Anticipatory care plan is in place Streamline services so that they are more co-ordinated e.g. CNS specialist services. Developing a shared vision in partnership with social work. This could be supported with more joint Appendix One • Difficulty identifying when patient becomes ‘palliative’ • Moving away from curative intent – difficulty for staff in letting go • It is challenging to perform holistic assessments in the clinical time available, which cover physical, spiritual and emotional needs etc. • • • • • • • • • • 14 events, improvements to IT systems to ensure better systems to aid information sharing and communication. Using identified good practice tools, e.g. patient mapping, process mapping, attending/ contributing to meetings in other care settings. Create a directory of services which could be placed online. This could be used to raise awareness of palliative and end of life care. A key requirement is this is kept up to date. Clarify when to place a patient on a palliative care register. Clearly defined mechanisms for accessing equipment / medications etc Awareness of GSF in care homes and acute settings Awareness of tools available including prognostic indicators to help identify palliative phase of illness Increase capacity in specialist services by passing patients back to GP’s and generalist community teams to manage once their condition has stabilised. Ensure uptake of the Direct Enhanced Service (DES) and effective use of prognostic indicators (e.g. GSFS and LCP. This also needs a good IT structure to support it. Can we link with TRAK and other patient information systems to achieve this? Development of standard/ consistency in documentation rather than the 100 or so versions currently available! Ask professionals in Appendix One different settings what info they need to support them in delivering palliative care – when the patient moves across settings e.g. what info do District Nurses really need from the hospital when a patient comes home? What do hospital teams really need when a patient is admitted? • This needs a good IT structure to support it. Can we link with TRAK and other patient information systems to achieve this? • Developing links with the Joint Improvement Team (J.I.T.). 15 Appendix One Developing a Health Promoting Palliative Care Approach What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • We will have broken down taboos about death, dying. Public and professionals will be more comfortable discussing palliative care, end of life care, death and dying and this will help to empower people to make choices about their lives. • Health promoting palliative care. • There will be widespread education of healthcare professionals and the public on what palliative care is and the role of the hospice. • Death should become something that is ordinary - we have sanitised so much into "medical care" and this is one of those items. Before the NHS was set up people would generally have been much more aware of death, because it happened where life was lived. I think we need to bring back the everyday nature or ordinariness of death. To that end we should be pushing the promotion of discussing death in subjects at school and in education, as well as holding the more media clever things like promotion days. All of this will make the opening of conversations in the future easier;, it may not have benefits in the next 5 years - but may do in the next 20! • People will have been diagnosed as being in the palliative and / or end of life phase. Recognised tools will be being used. • Demand for information and services for all 3 trajectories (cancer, organ failure and old/frail) will rise. • We will see in their records/care plan, what people want to happen regarding preferred place of care, preferred place of death and DNAR status. • A range of education will be available and success of the Health Promoting Palliative Care approach will be demonstrable by the uptake of education by all sectors. • Gathering user views • Attitudes will have changed • More patients will have anticipatory care plans • Audit of notes. Identify conversations held re advanced care planning • Funding • Willingness to change: ‘Staff attitude’, wider population, diverse communities • Respecting and managing views that might differ both in public and professional context. • Lack of understanding and confidence in responding to change in practice. • Time constraints – teams already working at/ beyond capacity • Resistance to change? • Definition of palliative care not helpful for other agencies e.g. SW/Care Homes • Lack of patient and carer awareness of concept of palliative care – misperceptions about palliative care being hospice and only for cancer. • Build baseline information • Link with other initiatives proactively and to become the norm rather than working in silos. • Develop and implement a Communication Strategy – lateral thinking, pan Lothian, multi-agency • Health Promoting Palliative Care to educate the public and avoid unrealistic expectations • Public education about palliative care services (stop being ‘precious’ about it) • Change of ethos and practice – out patient clinics run by CNS • Increase public awareness and education about death and dying • Linking nationally to disseminate the message that dying is ordinary and start the pubic conversation. • Stop calling it palliative care and call it death and dying. • Encouraging people to talk about death. • SPC services to provide education to care homes, primary care and other teams • Need to dispel myths / fears around definition of palliative care • Acceptance that admission to acute hospitals will always remain appropriate for some palliative patients but pathways must be embedded at all stages of assessment to ensure patient is 16 Appendix One identified as palliative and exploration and awareness of patient goals and choices impacts on care 17 Appendix One Enabling Communication What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • IT that talks to each other. • Communication between providers will be greatly improved • Standardised use of out of hours notes. • IT facilities in place to support transfer of information between agencies and especially including out of hours. • Hospices should be linked to NHS.net • Improved awareness among generalists in the acute setting about what palliative care is, definition of palliative care etc • Clear lines of communication between services and a defined framework to follow • Improved interface between palliative care and LTC work. • Efficient processes of arranging care/ equipment/ medications to allow a speedy response to changing circumstances and wishes/ needs of patient and carers • We will see in their records/ care plan, what people want to happen regarding preferred place of care, preferred place of death and DNAR status. • Palliative and end of life care will be included in education & learning opportunities as the norm. For example it will be included in induction and dementia training • Measuring use of GSF throughout community • Measuring LCP use • Use of Special Notes (EPCS) • More patients will have anticipatory care plans • Electronic notes and resulting audits • Better systems for sharing information • Audit of notes. Identify conversations held re advanced care planning • Clear mechanisms for identification of palliative care needs in LTC programme implementation. • Clarity of expectation for staff about standards of communication/ sharing of information with patients/ families. • Clarity for patient/ families – of expectations they can have of services/ staff regarding information and control around the patient’s care. • Funding • Staff to provide the services: hospital, community (health & social care). • Willingness to change: ‘Staff attitude’, wider population, diverse communities • Diverse communities, respecting and managing views that might differ both in public and professional context. • Lack of understanding and confidence in responding to change in practice. • We don’t have a methodical approach to say, what we need to do, how it will get done, who will do it, who are our partners and to developing ideas into bids ready for submission for development and improvement monies or other sources of funding. • Time constraints – teams already working at/ beyond capacity • Lack of cohesive IT systems • Too much paperwork • Lack of administrative support for specialist teams. CNSs should not be doing their own photocopying!! • Different models of working within Lothian alone • Resistance to change? • Definition of palliative care not helpful for other agencies e.g. SW/Care Homes • Communication issues between OOH services e.g. OOH DNs unable to access special notes. • Lack of communication of ACPs that exist. • Lothian Wide Palliative and End of Life Care Strategy: to include: NHS Lothian, regulated care services, Local Authorities and voluntary sector • Strategy to include: L.C.P In all care settings, implementation, practice/ support. • Gold Standards Framework: Surprise Question • Resolve complex care issues – fund Cel 6 & NHS continuing care. • Develop different models of care across all care settings, Challenge existing ways of working, Fully integrated working. • Link with other initiatives proactively and to become the norm rather than working in silos. • Develop and implement a Communication Strategy – lateral thinking, pan Lothian, multi-agency • Admin support for both specialist teams and DNs • Clear ‘trigger’ for referral to specialist services • Change of ethos and practice – out patient clinics run by CNS • Increasing use of technology – eg Telecare • More dynamic caseloads eg increased rated of discharge/rereferral • Respite care – tap in to existing SW services/available places rather than hospices 18 Appendix One • Care providers excluded from decision making re end of life care needs and placement. • It is challenging to perform holistic assessments in the clinical time available, which cover physical, spiritual and emotional needs etc. 19 • Build on GSF – needs to have more robust approach with some practices • Suggested that there is a lead palliative care person in each ward/department. • Create a directory of services which could be placed online. This could be used to raise awareness of palliative and end of life care. A key requirement is this is kept up to date. • Awareness of tools available including prognostic indicators to help identify palliative phase of illness • Promote the NHS Lothian Palliative Care Guidelines on Lothian Intranet and import it into IT systems for Notes etc. • Integrated IT systems to support information transfer including out of hours and social work and voluntary sector • MCN and SPC services to lead / guide others by significant advertising of available services by compiling a local directory of resources • Further advertising of LPCG in all settings – many in group unaware of guidelines / content Appendix One Changing Culture What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • Discussions with patients about end of life care will be well done. • There will be a greater emphasis on anticipatory prescribing and planning • There is a clear definition of palliative care which focuses on the holistic assessment and anticipatory planning of patients’ care. • Palliative care/end of life care will be considered as “core business” by health and social care providers. • Care needs met by enhanced generalist services who can contact specialists appropriately when needed • End of life conversations will be held with patients and families by key person involved in care. • The principles of palliative care associated with hospice care (patientcentred care/ involvement of family/ good symptom control/ focus on quality of life and a dignified death) will be embedded within all services as integral part of the service provided • Patients with long term conditions and terminal illness will have ACP exploration on their choices with regard to place of care, resuscitation, hospital admission etc. • Improved awareness among generalists in the acute setting about what palliative care is, definition of palliative care etc • Clear identification of patients as ‘palliative’ • People will have been diagnosed as being in the palliative and / or end of life phase. Recognised tools will be being used. • Demand for information and services for all 3 trajectories (cancer, organ failure and old/frail) will rise. • We will see in their records/care plan, what people want to happen regarding preferred place of care, preferred place of death and DNAR • Palliative and end of life care will be included in education & learning opportunities as the norm. For example it will be included in induction and dementia training. • Measuring use of GSF throughout community • Measuring LCP use • Gathering user views • Attitudes will have changed • More patients will have anticipatory care plans • Numbers of patients on palliative care registers • Audit of notes. Identify conversations held re advanced care planning • Increased use of SIGN 44 tool • Clarity of expectation for staff about standards of communication/ sharing of information with patients/ families. • Clarity for patient/ families – of expectations they can have of services/ staff regarding information and control around the patient’s care. • Funding • Lots of experienced people are going to retire soon how will we harness their experience and transfer to others? • Willingness to change: ‘Staff attitude’, wider population, diverse communities • Lack of understanding and confidence in responding to change in practice. • We don’t have a methodical approach to say: what we need to do; how it will get done, who will do it, who are our partners and developing ideas into bids ready for submission for development and improvement monies or other sources of funding • Time constraints – teams already working at /beyond capacity • Different models of working within Lothian alone • Resistance to change? • Definition of palliative care not helpful for other agencies e.g. SW/Care Homes • Lothian Wide Palliative and End of Life Care Strategy: to include: NHS Lothian, regulated care services, Local Authorities and voluntary sector • Strategy to include: L.C.P in all care settings, implementation, practice/ support. • Gold Standards Framework: Surprise Question • Resolve complex care issues – fund Cel 6 & NHS continuing care. • Develop and implement a Communication Strategy – lateral thinking, pan Lothian, multi-agency • Health & Social Care – joint budget? • Change of ethos and practice – out patient clinics run by CNS • More dynamic caseloads e.g .increased rated of discharge/rereferral • Respite care – tap in to existing SW services/available places rather than hospices • Willingness to change already exists (see how many attended event) • Improve collaboration between agencies at a Strategic level- e.g. no one at a Senior Level from the City Council in attendance • Developing links with the Joint Improvement Team (J.I.T.). 20 Appendix One • Also – Clear protocols and discussions around consent, especially in relation to DNAR including where the patient has a cognitive impairment. • Standard availability of joint training re standards for palliative care/ communication with patients etc. to be delivered across NHS Lothian; Voluntary Organisations, and Local Authority Social Care. 21 Appendix One Providing Choice in Preferred Place of Care and Preferred Place of Death What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • Enabling people to die in their place of choice • Have services available for 20 -65 yr old. Currently very difficult to access respite other than in elderly care • There should be choice around place of care • Most people will die at home or in the community • Services will be designed to support dying at home not dying in hospital. • People will be able to die where they choose whilst maintaining the right to change their mind. • Patients will be able to die where they want to. • Good anticipatory care planning by the multi-professional team which includes adequately meeting patients’ and carers’ information and psychological needs to support informed choice regarding place of care and death. • Support choice i.e. avoiding unnecessary hospital admissions/ facilitate effective discharges/ rapid admission and smooth transition of care to hospital where hospital is the patient/ carer choice. Patients should die in the setting of choice. • Demand for information and services for all 3 trajectories (cancer, organ failure and old/frail) will rise. • Named person will be identified in records, with appropriate people being involved to meet needs as required. • We will see in their records/care plan, what people want to happen regarding, preferred place of care, preferred place of death and DNAR. • Measuring LCP use • Gathering user views • There will be a key worker/case manager appointed to support each patient • More people dying at home who choose to die at home • Increased achievement of PPC / Death. Emphasis on preference rather than reducing numbers dying in hospital. Particularly non malignant patients who may know acute teams well through frequent admissions and feel safe and desire to die in that setting • Preferred place of care and death recorded and audited as an indicator of choices supported/achieved. • Enhanced use of self directed support, supported by both health and local authorities – to provide flexible services. • Access to bereavement services for people with cognitive impairment. • Funding • Equipment: volume required will increase and so will length of use, need to be able to access required equipment in all care settings in a timeous manner • Staff to provide the services: hospital, community (health & social care). • Lots of experienced people are going to retire soon. How will we harness their experience and transfer to others? • Lateness in providing palliative/end of life diagnosis – often then too late to provide care in “preferred place” etc • Workforce and demographics: increasing elderly population. Will health and social care have enough people with the right skills to meet the needs of a growing and ageing population with a wide range of needs and higher expectations? • Different models of working within Lothian alone • Public expectations unrealistic but fostered by charity advertising • Care Homes: staff turnover; DN input or support variable; outcome measures difficult to monitor; educational needs of staff difficult and expensive to meet • Definition of palliative care not helpful for other agencies e.g. SW/Care Homes • Capacity planning for care of the • Lothian Wide Palliative and End of Life Care Strategy: to include: NHS Lothian, regulated care services, Local Authorities and voluntary sector. • Strategy to include; L.C.P in all care settings, implementation, practice/ support • Gold Standards Framework: Surprise Question • Develop different models of care across all care settings. Challenge existing ways of working. Fully integrated working. • Build baseline information • Link with other initiatives proactively and to become the norm rather than working in silos. • Health & Social Care – joint budget? • OOH medicationss – non-medical prescribers/carer administration of S/C medications • Clear ‘trigger’ for referral to specialist services • Change of ethos and practice – out patient clinics run by CNS • Respite care – tap in to existing SW services/available places rather than hospices • Suggested that there is a lead palliative care person in each ward/department. 22 Appendix One • Increased roll out of Carers Assessments – followed by support to Carers. • • • • • • • 23 elderly / care homes etc – if people are unable to die at home and hospice beds are only for complex need, where will the other people die well? Lack of awareness of health care professionals about concept of palliative care The hospice approach/ model may not fit within the constraints of some services and may need adapted- may also be seen as unachievable and we need to be very realistic given the constraints on services and settings at present and near future or we will fail to get buy in and so fail to improve current situation. If we increase awareness of palliative care- can we then meet the need within existing resources? Challenges of managing families’ expectations around acceptable place of death Evidence that LCP and GSF are still not well utilised/ cascaded. Decision making influenced by assumptions re patient wishes / service availabilities rather than facts. Care providers excluded from decision making re end of life care needs and placement. Appendix One Increasing Access to Community Care. What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • Most care delivered in the community • Resources shifted to community • More input with community/ cottage hospitals • There will be 24/7 services for all who need them, including a rapid response nursing service at night • Model of palliative care developed for Community Hospitals. • Develop specialist health and social care teams to provide ongoing support to patients in their own homes. • District Nurse role is recognised as being central to palliative care. • Overnight care at home will be more readily available for patients at the end of life with all conditions • Efficient processes of arranging care/ equipment/ medications to allow a speedy response to changing circumstances and wishes/ needs of patient and carer • People will have been diagnosed as being in the palliative and/ or end of life stage of their illness. Recognised tools will be being used across community settings. • Demand for information and services for all 3 trajectories (cancer, organ failure and old/frail) will rise. • We will see in their records/care plan, what people want to happen regarding, preferred place of care, preferred place of death and DNAR (especially if we manage to achieve PPC & PPD). • Measuring use of GSFS throughout community • Measuring LCP use • Use of Special Notes (EPCS) • SPARRA data • Direct entry to community hospitals for generalist palliative care. • Numbers of patients on palliative care registers • Audit of notes. Identify conversations held re advanced care planning • Increased numbers of discharges from SPC units • Developed and tested models of service for non malignant groups and implemented those that are effective. • Greater number of people will be recognised as palliative within general services and so can then get access to the care and support they need. • Funding • Equipment: volume required will increase and so will length of use, need to be able to access required equipment in all care settings in a timeous manner • Staff to provide the services: hospital, community (health & social care). • Lots of experienced people are going to retire soon. How will we harness their experience and transfer to others? • Lateness in providing palliative/ end of life diagnosis – often then too late to provide care in “preferred place” etc • Workforce and demographics: increasing elderly population. Will health and social care have enough people with the right skills to meet the needs of a growing and ageing population with a wide range of needs and higher expectations? • Family networks are more geographically spread: in the future who will respond and provide care? • Different models of working within Lothian alone • Public expectations unrealistic but fostered by charity advertising • Increasing numbers of patients • Increasing elderly population • Resistance to change? • Care Homes: staff turnover; DN input or support variable; outcome • Lothian Wide Palliative and End of Life Care Strategy: to include: NHS Lothian, regulated care services, Local Authorities and voluntary sector • Review and plan staffing requirements in all settings (health & social care, multi-disciplinary). Expectation is that will need more staff but are aware might not be the people out there who want to work in health and social care. • Develop different models of care across all care settings. Challenge existing ways of working. Fully integrated working. • Build baseline information • Link with other initiatives proactively and to become the norm rather than working in silos. • Health & Social Care – joint budget? • OOH meds- nonmedical prescribers/ carer administration of S/C meds • Clear trigger for referral to specialists • Change of ethos and practice – out patient clinics run by CNS • More dynamic caseloads e.g. increased rated of discharge/rereferral • Respite care – tap in to existing SW services/available places rather than hospices • Build on GSF – needs to have more robust approach with some practices • Increase capacity in specialist 24 Appendix One • • • • • • • Audit of patient pathways and utilisation of services. Audit and evaluation of palliative care will be a quality requirement for all services Audit of hospital admissions will identify a reduced number of inappropriate admissions Proportion of deaths will shift from hospital to other settings ?mortality figures GP registers will reflect greater numbers of palliative care patients using existing information re expected numbers for comparison Audit GP practices to look at % of expected deaths with anticipatory care plan/ on palliative care register and % of those patients with anticipatory prescribing. Reduction in admissions Fewer delayed discharges Delivery of specific courses to up skill staff supporting people with cognitive impairment with palliative care needs. • • • • • • • • • measures difficult to monitor; educational needs of staff difficult and expensive to meet Definition of palliative care not helpful for other agencies e.g. SW/Care Homes Social carers and HCAs give family carers respite but are unable to administer prescribed medication for symptom control if patient is unable. Capacity planning for care of the elderly / care homes etc – if people are unable to die at home and hospice beds are only for complex need where will the other people die well? Evidence that LCP and GSF are still not well utilised/ cascaded. There is no consistent approach in general practice and community services to provide support to care homes. Risk that GP’s don’t know when to place a patient onto a palliative care register and how to build a care plan once the patient is registered. Decision making influenced by assumptions re patient wishes / service availabilities rather than facts. Difficulty identifying when patient becomes ‘palliative’ Moving away from curative intent – difficulty for staff in letting go • • • • • • • • • • • 25 services by passing patients back to GP’s and generalist community teams to manage once their condition has stabilised. Review the supply of equipment to care homes where there is nursing input (this relates to funding issues). Review current organisation of care to improve access to care 24/7 and reduce hospital admission Focus future investment on programmes in community settings Work needs done to address issues in medication administration at home as existing systems to support patients who cannot take medications by themselves and don’t have family to administer are not adequate. Access to care and equipment should be based on need rather than the 6 month rule Reinstate DN as core coordinator for patient assessment and care planning 24hour access to crisis nursing care to prevent admission OOH Flexibility of community nursing response to attend wherever the palliative patient is cared for e.g. care home, community hospital etc Develop flexibility around how direct payments can be used Sufficient funding and resources to meet patient choice. Use resources to improve communication around discharge planning- otherwise district nurses and community teams are unaware of interventions and discussions that have taken place. Appendix One Providing Education and Training Opportunities What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • Staff will have received an appropriate level of education and training relevant to the area they work in. This will enable staff to be confident and competent in all aspects of the delivery of care. • There will be a rolling programme of education for all staff at all grades • Sufficient support and education available to support generalist teams. • At least two members of staff in every care home/ hospital ward/ community setting will have degree level education in palliative care and be supported to cascade knowledge and skills within their unit and facilitate links with specialists. • Equity of access to education for generalists to ensure upskilling in basics of generalist palliative care • There will be access to education for all disciplines which enhances their knowledge, skills and confidence in the delivery of palliative care. • All patients in the care home setting will have a clear Anticipatory Care Plan (ACP). • People will have been diagnosed as being in the palliative and / or end of life phase. Recognised tools will be being used. • Palliative and end of life care will be included in education & learning opportunities as the norm. For example it will be included in induction and dementia training. • Specialist courses associated with organ failure and frail/older patients • Gathering views of staff • Joint training for health and social care workers. • Increased use of SIGN 44 tool • Clear mechanisms for identification of palliative care needs in LTC programme implementation • An accessible, well advertised palliative care education programme marketed to CHP general managers and nursing (chief nurses) to allow sponsorship and release of staff time to attend. • Evaluation of education and support needs of professionals on an ongoing basis • Funding • Education: need funding for staff to attend education & backfill to cover work place whilst they attend • Willingness to change attitudes of staff and wider population • Diverse communities: respecting and managing views that might differ both in public and professional context. • Lack of understanding and confidence in responding to change in practice. • Time constraints – teams already working at/ beyond capacity • Too much time taken up with mandatory training, which could be done less frequently • Resistance to change? • Definition of palliative care not helpful for other agencies e.g. SW/Care Homes • There are fewer referrals for people with non malignant disease- are palliative care needs recognised for non malignant patients? • Lack of awareness of health care professionals about concept of palliative care • Lothian Wide Palliative and End of Life Care Strategy: to include: NHS Lothian, regulated care services, Local Authorities and voluntary sector. • Develop different models of care across all care settings. Challenge existing ways of working and fully integrate existing working. • Link with other initiatives proactively and to become the norm rather than working in silos. • Develop and implement a communication strategy – lateral thinking, pan Lothian, multi-agency • Health & Social Care – joint budget? • Recognition of skills already available • Ensure that education reflects non malignant disease- e.g. DNAR, LCP and GSFS. • Suggested that there is a lead palliative care in each ward/ dept • Develop a shadowing project for clinicians working in the acute sector • Continue support for care homes. • Education systems such as buddying/ mentorship re LCP introduction etc. • Providing joint training • Dissolve differences between social care and health care in terms of education and funding. • Broaden education initiatives to upskill generalists rapidly in various settings (e.g. it took five years to train enough nurses in Finlay House to 26 Appendix One they didn’t have to transfer patients because of need for a syringe driver) 27 Appendix One Providing Better Support For Carers What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • There will be increased support and care for carers. • There will be better systems of carer support • Services will be able to respond quickly (within hours) to changes in patient’s clinical condition. • More visible, accessible bereavement support • There will be greater recognition of the needs of the carers for all palliative patients- not just cancer-and greater availability and access to support. This includes bereavement support for those that need it- at present professionals do not have a great understanding of what is available and how to refer on. Is it the case that if we improve palliative care- fewer carers would experience a difficult bereavement (due to issues in palliative and end of life care which stop them moving on to cope with their grief) and require specific support? • Un-paid carers will receive more effective support and their contribution to care will be better acknowledged • Good anticipatory care planning by the multi-professional team which includes adequately meeting patients’ and carers’ information and psychological needs to support informed choice regarding place of • Demand for information and services for all 3 trajectories (cancer, organ failure and old/frail) will rise. • Named person will be identified in records, with appropriate people being involved to meet needs as required. • We will see in their records/care plan, what people want to happen: preferred place of care, preferred place of death and DNAR status. • Gathering user views • Audit of notes. Identify conversations held re advanced care planning • Greater number of patients and carers report needs met via forums/ patient stories/ other methods of patient and carer involvement which have been identified and implemented • Reduced number of complaints • Increase/decrease in access to bereavement support. • Greater confidence and reduction in stress for un-paid carers • Funding • Equipment: volume required will increase and so will length of use, need to be able to access required equipment in all care settings in a timeous manner • Staff to provide the services: hospital, community (health & social care). • Workforce and demographics: increasing elderly population. Will health and social care have enough people with the right skills to meet the needs of a growing and ageing population with a wide range of needs and higher expectations? • Family networks are more geographically spread: in the future who will respond and provide care? • Public expectations unrealistic but fostered by charity advertising • Increasing numbers of patients • Increasing elderly population • Lack of systematic support for un-paid carers • Difficulty identifying when patient becomes ‘palliative’ • Moving away from curative intent – difficulty for staff (and carers) in letting go • It is challenging to perform holistic assessments in the clinical time available, which cover physical, spiritual and emotional needs etc. • The usefulness of befrienders to patients and families. They do not need to be medically trained, but they can offer support - especially to folk who have "lost" their social life, through being unwell, or caring for someone who is unwell. This kind of emotional support is very valuable, and could be provided with the help of volunteers organised by relevant charities. These might include charities like Help the Aged, or Age Concern. We have heard how the demographic age is increasing, and how the majority of people requiring palliative care are elderly, and that more people will be retired and looking to volunteer - but might not be certain what to volunteer for - this could be an answer! • Build baseline information • Link with other initiatives proactively and to become the norm rather than working in silos. • Develop and implement a Communication Strategy – lateral thinking, pan Lothian, multi-agency • Health & Social Care – joint budget? • Patient/public involvement • Creating a carer’s forum, developing questionnaires and using patient narratives • Work with existing patient forums and do some work around the challenges of patient involvement- to ensure 28 Appendix One care and death. tokenism avoided. We may need to be creative! • Health and social care in partnership with carer organisations to provide training and educational opportunities for un-paid carers. • Need to build on patient stories project and look at how information given in one patient narrative re their journey can be shared by all Any other Notes? L&DW – pie in the sky? Is it actually achievable with current resources? Death isn’t sexy Special notes are working well and linking care provided by NHS 24. 29 Appendix One Appendix Two: Notes of Paediatric Palliative Care 30 Appendix Two Choice What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • Families will have choice re place of care and death for their child (Hospice, Hospital, Home) • Anticipatory Care Planning is part of normal practice. • We can provide choice around place of death. • Providing facilities for adolescents and young adults. • There will access to 24/7 palliative and symptom control care in all settings of family/child’s choice • Developing models of care for children and young people • Appropriate places of care for patients will be identified including younger adults (20-50’s). • Annual Audit using ACT Service and Parent audit tools will identify families now have choice. • Expansion of children’s community nursing team, symptom control team, oncology nurse outreach team services; to 24/7 provision for end of life care. • There will be clear recording of when discussions re choice were undertaken and documented within individualised care plan and on core database. • Utilisation of Parent Stories to capture this information • Range of services available to patients and families. • There will be an identified resource that can be put into place to provide for 24/7 palliative and symptom control advice and terminal care for families • Specialist bereavement suites will be available for families to use within the hospital environment • Clear process for introduction of hospice services for families giving them choice to use this service • Clear identification with parents/child re choice of end of life care and that this is reflected in outcome. • Lack of awareness of available audit tools. • No real choice as no out of hours community based provision at present for paediatric end of life care. • Individuals contact ward for advice out of hours or specialist nurses who offer this on an informal basis • No core training available to develop practice and competence in paediatric palliative care / end of life care. • Limited skilled staff to offer this choice of support of place of care. • No regional planning re paediatric palliative care so no ownership at strategic level • No strategy or business plan in place locally. • There are low numbers of children requiring palliative care, this means it’s difficult to build capacity and maintain clinical skills across a number of settings. • There is a lack of existing infrastructure for paediatric palliative care across community, acute and tertiary centres. • No specialist area for child to die in hospital setting • Professionals reluctant to discuss role of hospice at early stage or at diagnosis of palliation. • The number of children requiring palliative care services is extremely small. On average each GP will deal • Expansion of children’s community nursing team, symptom control team, oncology nurse outreach team services; to 24/7 provision for end of life care at home. • Develop process for early introduction of choice and facilitated introduction to hospice services. • Expand Regional palliative care group to actively cover paediatrics. • Expand the palliative care MCN to actively include paediatrics in its work. • Ensure incorporation of paediatric palliative care into the NHS Lothian palliative care strategy with clear links re ACT guidance re gold practice standards. • Raise awareness of audit tools through training • Develop paediatric strategy • Look at internal opportunities for rotation of staff within specialist areas to develop core skills • Centrally agree ‘On Call’ payments and develop an on call strategy for end of life care at home • Build on the core components of Living and Dying Well as core service provision for children services. • Identification of key worker for each child • Palliative Care Business plan to develop 24/7 end of life provision across all services is developed and 31 Appendix Two with 1.5 children in their entire career. These small numbers mean that achieving critical mass for the provision of services is difficult • Every family is very different and has different needs. Therefore services need to be low volume and very tailored. Time is required to build trust with families and make people feel comfortable. 32 submitted (identify if this can be shared across Regional areas to gain extra funding) • Development and appointment of clinical lead for palliative care in children across the Region • Develop and deliver ‘On Call’ palliative care advice service within current service provision (the numbers are relatively small) Appendix Two Coordination of Care What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • There will be a clear agreed definition of paediatric palliative care across Lothian and process for identifying children & young people with palliative care needs. • All participants hope that in 5 years time, that systems are in place to support better identification of individual patients and patient groups • Agreed definition within core documents re palliative care in paediatrics • Lothian Core Database for collection of paediatric palliative care data • Agreed process for data entry and update • Capture data on sudden deaths via A&E etc • Participation in UK wide paediatric palliative care registers. • General public knowledge and experience of paediatric palliative care • Expectations vary • No clarity re when a child’s condition becomes palliative and service can be provided • No awareness /mapping undertaken to identify number of children with palliative conditions – no database to collate this data • No identified resource to fund this work • No perceived need to provide this resource • Can the SNS (Support Needs System) currently used in complex care be adapted to also collate palliative data? • ACT are in process of completing a Delphi study to finally agree definition of palliative care – implement this work into local policy as core definition • Education to GP’s to add children identified as palliative to the palliative care register • Develop a communication process to share this information across professionals/agencies so this can happen • Identify key individual to maintain and update database • Review local sudden death policy and ensure bereavement support incorporated within this. • There will be an identified assessment tool available for professionals to utilise to identify and plan for palliative and end of life care for child/ young person. This tool will be updated annually and used for those young adults moving into adult services • The systems for earlier identification of palliative care needs will enable earlier identification of palliative care needs. This will enable communication and support for the • A Core Assessment Tool will be agreed on and utilised within services and all users aware of same. • Annual audit of tool and outcomes of assessment undertaken • Training across all agencies re use of tool and assessment • Poor skills of staff to undertake assessment • There are a range of assessment tools - staff may feel this is just another piece of time consuming work • Access to training – availability and being released from place of work • Time to undertake multi-professional assessment • Lack of audit skills / support resource. • Audit and user involvement not built into local policy or practice for this area • Can we utilise the core assessment tools already in place – Section 23 / Lothian Exceptional Needs Tool for care packages to identify service need? • Look at existing training programmes for these assessment tools and cascade out. • Look for opportunities to learn from others to undertake assessment. • Utilise the ACT Self Assessment Tools to audit current practice. • Ensure all children are referred into 33 Appendix Two family. Care Coordination Team around child and allocated a key worker to ensure multiagency/ multi-professional support around care plan • Transition via an integrated service will take place to support families and child moving from treatment to palliative care and from child to adult services utilising key worker and Care Coordination / Team Around the Child • Clear interagency process for identifying children with palliative care. • Each child will have an identified Key Worker • Each child will have an individualised and interagency care plan with parallel planning re end of life care • The ACT Transition pathway will be implemented within local practice and identified as the gold standard framework. • Audit of the ACT Transition self assessment tool will be done annually to identify gaps in provision and service planning • There are health and SW transition teams but they are not based together and have different remits and referral criteria. • No one core interagency plan utilised • No awareness of the ACT Transition Pathway • No current audit or evaluation of transition services at present re gaps and provision • No clear commitment to transition • Hold a local interagency Transition workshop day covering all agencies to look at how to move this forward. • Present the ACT Transition tool and identify gaps in current service provision in line with this document • Work with adult teams to identify key children who will be transferring over to their services and not just waiting th till near their 16 birthday. • Ensure all children with palliative care needs have an identified Keyworker and individualised interagency plan that incorporates transition. • It would be helpful to start by developing knowledge and information by completing a mapping exercise to look at the number of children dying, at a Lothian or possibly even a Scotland level. Through analysis of a group of paediatric patients, determine if deaths were expected and if so, what was put in place to support these. • NHS Lothian will implement the ACT care pathway standard. This ensures in place that both interagency and inter-professional delivery and will work across tertiary, primary care and other specialist services • Clear pathways to follow – whether adult or children’s services • The distinct needs of children, teenagers and young adults will be widely recognised. • End of Life Care Policy developed will reference the ACT integrated care pathway as gold standard framework for end of life care • Implement Liverpool Care Pathway for children once developed to match adult services • Clinicians should be able to confidently use DNAR orders with patients. • Professionals unaware of ACT Pathway • Reticent to implement this pathway. • Lack of knowledge / skills to identify end of life / change to palliative care to end of life care • Development of anticipatory care plans • Develop core standard End of Life Care plan based on the ACT documents for professionals to complete. 34 Appendix Two • Telemedicine can be used to reduce contact at tertiary centres and more care provided ‘closer to home’ • Clinicians caring for children with palliative and symptom control needs can access advice and guidance to support families to remain locally 35 • No co-ordinated plan for this to happen in paediatrics • Families may wish to bring their child back to hospital (which is current practice) • Do local GP’s have skills to identify concerns and carry out advice gained? • Build on the existing development of Palliative care network conferencing at Yorkhill in Glasgow. • Get formal link with RHSC and look at how we advertise this for local practitioners and get them linked into this network as we transfer children back into local areas within region and nationally. Appendix Two Service Development What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • Service development will be in line with national policy / evidenced based frameworks for paediatric palliative care • Built in process for peer group review of services. • Service operational policies and strategy will include reference to: ’A Guide to the Development of Children’s Palliative Care Services’ nd 2 ed (2003)ACT/RCPCH, ‘Integrated Multi-Agency Care Pathways for children with life threatening and life limiting conditions’ ACT (2004) and ‘The Transition Care pathway’ ACT (2008) • Services will be measured by ACT Self Assessment Tools for Care/Transition/ Parent Involvement • Services will be reviewed annually by peer group review • Professionals / Health Boards not aware of national documentation re best practice that exist • No government backing to look specifically at paediatric palliative care / adult focus has distracted from this • Clinicians struggle with the concepts and can be difficult to engage • There is a real danger that we can replicate existing work and ‘re-invent wheels’ as we haven’t got good systems in place to support sharing of best practice. • Robust links with the Scottish Paediatric Palliative Care Network – cascade work out across work in Lothian • Key membership and links with MCN and Regional groups for adult palliative care to incorporate paediatrics within their work • Circulate key documents within Lothian for implementation into local policy/practice • Look at developing tool for peer group assessment from the ACT self assessment templates / Living & Dying Action plan • Build links with Scottish Children’s and Young People’s Palliative Care Network (SCYPPCN). • NHS Quality Improvement Scotland will develop national practice guidelines for paediatric palliative care practice at all levels of care provision based on the RCN competencies for paediatric palliative care for nurses. • NHS/QIS will develop competencies for nursing practice in paediatric palliative care • National document will be produced • Training and Education provision delivered and accessible to all levels of care • NHS QIS have no plans to undertake any work within paediatric palliative care as the resources they have been provided with have come with the adult palliative care document Living and Dying Well • Link in with Living & Dying Well work and challenge the remit of any planned training delivery to include paediatrics. • It would be helpful to start by developing knowledge and information by completing a mapping exercise to look at the number of children dying, at a Lothian or possibly even a Scotland level. Through analysis of a group of paediatric patients, determine if deaths were expected and if so, what was put in place to support these? 36 Appendix Two • A dedicated paediatric palliative care service will be developed which has one contact number and a multi professional team working together to provide this service • Specialist advice and support will be available 24/7. • One point of contact for enquiries for professionals / parents for paediatric palliative care services. Provision of a dedicated core team to deliver this available. 37 • Lack of resources to extend service to 24/7 provision • No joint working policy / clear guidance re working together for paediatric end of life / palliative care needs • Lack of suitable skilled staff • Clinicians struggle with the concepts and can be difficult to engage • The number of children requiring palliative care services is extremely small. On average each GP will deal with 1.5 children in there entire career. These small numbers mean that achieving critical mass for the provision of services is difficult • Currently there is a lack of readily available data to inform service planning. • Co-ordinated business planning to look at how to extend out of hours provision for end of life care and integrate teams. • Co-location of Community Nursing Teams / specialist nurse services within new hospital ELSE bring under one manager to facilitate service support/development and business planning • Develop rotation post to allow staff to rotate into specialist areas. • Join up bereavement services for parents and families, e.g. services for neonatal deaths and sudden deaths. Appendix Two Education and Training What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • There will be robust training & skills development programme available for all levels of professionals around the aspects and delivery of paediatric palliative care • Training will be freely available • Staff will have access to a range of general and specialist paediatric palliative care training • Workforce development will look at how to support staff to access this • Training will be identified within staff personal development plans to develop the nursing workforce and evidence this has been undertaken identified. • Annual patient satisfaction survey questionnaire will be developed to ensure this training is impacting and improving patient experience. • Lack of availability of training • Staffing levels – difficult to release staff • Lack of funding – core budgets for staff training limited and development of training programmes. • Training adult focused so not sure if paediatric staff should attend? Would it meet their needs? • Families can find the experience of losing a child very difficult and not want to provide feedback. • Clinicians struggle with the concepts and can be difficult to engage • Education opportunities for palliative care (both adult and paediatric) are limited under the new undergraduate medical curriculum. • Development of rotation post to support movement of staff within specialist areas. • Integrate palliative nurse specialist within pain control team (already good links with oncology) • Develop internal courses already in existence to ensure they meet the needs of all professionals across agencies. • Develop specific specialist courses for paediatrics for key professionals • Look for joint funding across SEAT planning group to share funding for specialist courses in paediatric palliative care so we standardise training across region. • Following a needs assessment, develop education for clinicians to improve skills and confidence. In the longer term this will support and empower clinicians to deliver care • There will be a core policy to support the regular supervision of staff working in this area. Debriefing following all child deaths • There will be evidence of reduced sickness/absence / good staff retention in area. • Staff are proactive members of service development and planning. • Policy developed across NHS Lothian • No current NHS Lothian supervision policy • No perceived need, so no policy or practice in place. • Supervision not embedded into local practice across agencies • Time and availability to bring staff together to debrief / learn through reflection of practice • Develop or contribute to development of supervision policy. • Ensure protected time for all staff to access this who are working with palliative clients • Develop a Child Death Review Panel that meets monthly to review and look at any cases that staff wish to review / of concern so we can learn from our experiences 38 Appendix Two Support for Families What will we be doing in 5yrs time? How will we know we’ve achieved this? What barriers and obstacles exist? What solutions are there to these challenges? • Bereavement support: will be accessible, available and timely as and when needed. • For children using specialist tertiary centres living out with Lothian there will be equal access to bereavement services within their own areas. • Bereavement care will be available to the whole family. • Annual Audit using the ACT Parent self assessment tool re service provision • Use of Parent Stories • Evaluation of Family Health Statistics – to identify any significant changes in this client group / family i.e. reduction in GP attendance/ sickness etc • Proactive Paediatric Bereavement Group leading on this area and its development reflected in its minutes / action plan/ responsibility clear. • Families shouldn’t feel let down- this should come through from reduced complaints and feedback from families using services. • Not seen as a priority within health care provision • Limited access of specialist provision • Long waiting lists for counselling • Inconsistent provision across health boards – how to provide to those families who have used the tertiary centre and have now returned home out with Lothian • Lack of skilled practitioners to work across this specialist area i.e. to meet the needs of parent/child/ husband/ wife/sibling etc • Every family is very different and has different needs. Therefore services need to be low volume and very tailored. Time is required to build trust with families and make people feel comfortable. • Re-establish the Paediatric Bereavement group and clearly identify budget, accountability and authority of the work of this group • Cleary identify what bereavement support is currently available and develop information leaflet for families. • Undertake parent stories / ACT Audit tool to capture feedback from families re experience • Highlight need at SEAT re regional commitment to development of bereavement support for families • Identify outcome of CHAS review of their Bereavement service and how this may impact on this. (ongoing) • There will be information in parent/child friendly formats to help them understand the concept of palliative care • There is available access in varying format information for parents / child re what paediatric palliative care is and who provides this and where to access support. • Campaign carried out across all media tools to highlight that palliative care is not just about dying but quality of life and living. • Poor clarity re diagnosis of palliative status for children with chronic long term conditions • Where do you start? • Public just think palliative care is only about dying/ death • Nothing available at the moment. • Lack of confidence in professionals re when to give such information to families/children • Implement outcome of the ACT Delphi study which will bring final agreement re palliative care across conditions. • Look at what’s currently available in adult services and children’s hospices and what can be used for families now. • Identify if there is current training re this and incorporate paediatric themes • Work directly with children and families as they progress through services 39 Appendix Two • Families will have access to consistent financial benefits across all age ranges. (Access to funding within paediatrics and adults is different). • NHS Lothian will develop joint held core budget to support transition from children to adult services. • There will be equity of care provision hours within child / adult services • There will be an identified Social Worker as core member of the palliative care team to ensure families are prepared financially for the change from child to adult services and supported to access all available benefits. • There will be social worker to ensure families are made aware of all benefits / entitlements for caring for their child/young person (Currently only available in Oncology) • Parents not actively given information about benefits as part of in built process out with oncology setting. • Discrepancy exits at government level re benefits for children and adults. • Discrepancy exists re care package funding between adults and paediatrics • No transition jointly held funds. • Identification of named SW in each CHP/LHP as point of referral for all children identified as palliative to ensure they are accessing all available support and resources. • Use patients’ stories / Vol untary organisation research to capture families’ experiences in this area. • RHSC will employ an identified SW to support palliative patients and support transition or identify an individual within the RHSC SW team to take this on. RHSC and SW dept would have to look at this locally. Other Points • How do we link with the GP palliative care register? • How do we link work with the e-palliative care summary work that is currently underway in adults? • Is there future planning re verification of end of life to extend in paediatric practice within acute/community setting? • Expectations of families vary – specialist teams ‘letting go’ of clients and how this is done • Do Not Actively Resuscitate (DNAR) policy needs developing in paediatrics • Whilst it was acknowledged that there are many challenges, all members of the group were enthusiastic and keen to support the development of services. There was widespread recognition that we need to work outside of NHS Lothian boundaries to create the critical mass to run sustainable services. • People find talking about death difficult and especially so when children are involved. This makes talking about children’s palliative care very difficult. • There is recognition that we don’t currently have all the answers; however it would be helpful to create the time and space to further scope some of these issues and try to create solutions • Children born with Down’s Syndrome have a 10 – 30 times increased risk of developing childhood leukaemia – therefore the need for paediatric palliative care services to have the associated skills of supporting these children and families. 40 Appendix Three: Delegates 41 Name Ali Barclay Alison Bramley Andrea Ness Andrea Ritchie Andrew Elder Angela McLean Ann Thomson Anne Lyall Anne Spiers Anne Willis Audrey Gardiner Carol Chalmers Caroline Lawrie Caroline Myles Colette Lamb Craig Beveridge Daphne Chad David Oxenham Dawn Ferguson Debbie Crawford Dorothy McArthur Dot Partington Dr. Beate Riedel Dr. Bill O’Neill Dr. Duncan Brown Dr. Mandy Allison Dr. Michael Brown Dr. Patrick Carragher Dr. Tom Marshall Emma Bennett Evelyn Howie Fiona Colville Fiona Harkness Fiona Wann Frances Myles Title Clinical Specialist O.T. Lothian MCN Manager for CHD, Stroke & Respiratory MCNs Heart Failure Liaison Nurse Occupational Therapy Consultant Acute Elderly Medicine Unit Manager: Eskgreen Residential Unit for Older People Clinical Specialist Physiotherapist Team Manager/District Nursing Midlothian CHP Senior Practitioner WLC – Practice Team Adults Hospice Manager, Marie Curie Hospice Macmillan Nurse Service Manager for the Disabled Clinical Nurse Manager, Mental Health/Elderly Continuing Care Clinical Services Manager, Community Nursing Respiratory Nurse Specialist Assistant General Manager ECHP – NW and SW LHPs P.O.O.N. RHSC Consultant in Palliative Care Staff Nurse, RIE Palliative Care Clinical Nurse Specialist, Royal Infirmary Edinburgh Principal Pharmacist Palliative Care Clinical Nurse Specialist/Manager Clinical Psychologist GP Lead, Cancer & Palliative Care, NHS Lothian, Chair, Scottish Primary Care Cancer Group Consultant in Palliative Medicine General Practitioner Nurse Consultant Medical Director, Children’s Hospice Association Scotland Consultant Paediatrician Lead Breast Clinical Nurse Specialist Senior Clinical Nurse Marie Curie Nursing Service Manager MacMillan Nurse Senior Physiotherapist and Lymphoedema Practitioner Clinical Nurse Manager 42 Garry Todd George Lee Gillian Knowles Gillian Sidey Helen Lillie Hilary Provan Isabel Dosser Jane Greenacre Jane Marryat Jayne Scotland Jean Little Jenny Doig Jill Derby John Webster Joyce Livingston Juliet Spiller Karen McLean Kate Mitchell Katharine Spence Kathryn Brechin Katie McWilliam Kay Simpson Laura Groom Lesley Lofthouse Leslie Chapman Linda Buchanan Liz Baikie Liz Barker Liz Mcfarlane Lorraine Wilson Lynda Cameron Lynn Bennett Mairead Hughes Mairi Johnston Margaret Colquhoun Margaret F. Dunbar Margaret Johnston Principal Pharmacist Manager, Marionville Court Care Home Nurse Consultant for Cancer Care Respiratory Nurse Manager, Marionville Court Care Home Napier University Programme Leader: Palliative care VOCAL’s Training Officer National Training Development Officer Nurse Consultant Paediatric Palliative Care District Nurse Macmillan Cancer & Palliative Care Educator Service Development Officer , West Lothian CHCP Renal Conservative Management Nurse Colo-rectal Nurse Specialist Consultant in Palliative Medicine Staff Nurse Family Support Nurse Senior Nurse, Day Services Clinical Nurse Manager Strategic Programme Manager (Older People) Group Nursing Manager, Peacock Medicare Limited Clinical Specialist Physiotherapist Support Nurse with the Community Equipment Service Student District Nurse Pain Management Nurse Specialist Consultant Clinical Psychologist Senior Nurse Specialist Community Palliative Care Community Palliative Care CNS Team Leader West Lothian Palliative Care Pharmacist Development Manager, West Lothian CHCP Specialist Nurse Practitioner, in Palliative Care Senior Nurse Lecturer Nursing & Administrative Director Unit Manager, Silverlea Care Home 43 Margaret Williamson Mary McLoughlin Mary Parkhouse Mary Rose Maureen Theurer Moira McRae Morag McMillan Ninian Hewitt Patricia Black Patricia Jackson Peter McLoughlin Prof Alex McMahon Prof Scott A. Murray Revd. Carrie Upton Revd. Tom Gordon Rhona Moyes Robert Pottage Rose Pritchard Rosemary Cairns Sally Thompson Sarah Gold Scott Taylor Sheila Cowe Shirley Fife Susan Bain Susan Scott Suzanne Crawford Sylvia McGowan Thomas McCarthy Veronica Warrington Wendy Arthur Yvonne Whitehouse District Nurse District Nursing Sister Head CPPD Consultant in Paediatric Anaesthesia & Pain Management Senior Charge Nurse Learning & Development Adviser Health & Social Care CNS Palliative Care Respiratory MCN Palliative Care CNS Consultant Paediatrician Strategic Programme Manager, Cancer, Diagnostics & Palliative Care Deputy Director, SP&MD St. Columba’s Hospice Chair of Primary Palliative Care Hospital Chaplain Chaplain, Marie Curie Hospice Community Palliative Care CNS Nurse, Renal Department Area Nurse Manager Clinical Nurse Specialist Community Children’s Nurse Community MUST Dietitian Manager- Older People Day Services Manager Lead Cancer & Palliative Nurse Deputy Charge Nurse CNS Community Palliative Care Charge Nurse Hospital Discharge Project Manager Assistant Programme Manager Information & Advocacy Worker at SNIP Senior Social Work Practitioner Senior Physiotherapist 44
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