August 29, 2016
MEMORANDUM
TO:
HOSA Chapter Members and Advisors
FROM: Tate Ozbirn, HOSA State President and Dana Stringer, HOSA State Advisor
RE:
2017 HOSA STATE QUALIFYING EVENTS (SQE)
 NEW THIS YEAR:
On-line testing and digital submissions will be used for members to qualify for competition at Alabama HOSA’s
State Leadership Conference (SLC). All competitions, with the exception of Recognition Events and Special
Needs Events, MUST qualify through this process to advance to SLC.
ACTIVITY
SQE Registration opens
DEADLINES AND FEES
August 30
Proctor Agreement Forms October 15
AND Advisor Agreement
Forms Due
On-line Proctor
Identification
October 15
SQE Registration
Deadline:
November 1 by 11:00 pm
SQE Registration fees
$10.00 dollars per competitor
SQE Registration
payment
PAYMENT MUST BE MADE OUT TO
ALABAMA HOSA AND POSTMARKED BY
NOVEMBER 1ST
SQE Testing/Submission
window
SQE Results
National HOSA Week, November 6-12,
2016
By November 22, 2016
SLC Registration Deadline
December 13
NOTES
www.hosa.org, login as an advisor, and
register affiliated HOSA members through
the conference system.
 Proctor Agreements must be digitally
submitted. Anyone that might proctor
your students needs to complete an
Agreement. Proctors will receive an
email near the testing window with
detailed instructions.
 Advisor Agreements must be digitally
submitted for EACH advisor associated
with your school’s Health Science
Program.
Last day to identify proctors online.
Everyone that MIGHT proctor your students
needs to be submitted online at
www.hosa.org and login.
LAST day to register members for SQE
events. Late registrations will not be
accepted.
SQE Registration fee includes:
 Up to three competitive events per
HOSA member
 A digital participation certificate
 A digital certificate of excellence for
state qualifiers
Mail to NEW ADDRESS:
Alabama HOSA Business Office
PO Box 912
Jacksonville, OR 97530
[email protected]
On-line testing system will ONLY be open to
your proctor during this time.
Qualifying competitors will be posted on the
www.AlabamaHOSA.org website.
SQE PREPARATIONS CHECKLIST
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Affiliate members
Set chapter deadlines for registration and payment (State deadline is November 1)
Collect student payment before your registration deadline ($10.00/competitor)
Secure a testing site that will accommodate the number of students you will be testing each day during the
testing window
Make sure your school computers can access the testing site: http://www.hosa.org/hosaconf (link will only be
active during the testing window)
Secure a proctor that is NOT associated with HOSA or Health Science (suggestions are librarians, counselors, IT
staff, administration, etc.)
Secure 1-2 back-up proctors in the event your primary proctor is unavoidably absent during your testing
window.
Have each identified proctor sign the Proctor Agreement form and every advisor sign the Advisor Agreement
Form in this packet and submit to [email protected] by the deadline of October 15
Submit information to “Identify Proctors for Online Testing” by the deadline of October 15 (you will need their
email addresses)
o http://apps.hosa.org/hosaconf/login.jsp, login as local advisor, click “Identify Proctor for Online Testing”
o Without this step, your competitors will NOT be allowed to test
Double check your registration in the on-line system
o Correct events and students
o Teams are labeled correctly and are complete
 Each team event begins with Team 1
 For example, if you have three teams in one event; you will have teams 1, 2, and 3 in that event
 If you have five teams, all in different events, each team will be labeled as Team 1
o Remove any students that drop out PRIOR to the SQE deadline
o There will be no refunds for students that fail to test/compete
Once you confirm your registration information, print your invoice, and mail payment to our NEW BUSINESS
OFFICE ADDRESS below, postmarked on or before the deadline
o Alabama HOSA Business Office
PO Box 912
Jacksonville, OR 97530
Confirm your testing dates with your proctors and your testing sites (Suggestion: do not wait until the last day of
the testing window in case there is a problem with computer access)
Make sure students taking the same test are all testing at the same time
o You may test over several days, but all students taking a particular test must test at the same time
o For example: All medical terminology competitors must test on the same day, while medical spelling
competitors can all be tested the next day
Assure that all proctors have received email login instructions and a proctor script by November 6
o Without this documentation in hand, they will not be able to log your student into the competition
Provide proctors with blank copy paper and BASIC calculators (not cell phones) for Medical Math competitors
Assure that all students in competitive events requiring digital submissions have provided Alabama HOSA the
required competitive sample by the deadline of November 12 to [email protected]
o Digital submission requirements for non-testing events are listed later in this packet
o A confirmation email will be sent after each submission received by Alabama HOSA
Check www.alabamahosa.org for SQE results
o See the possible qualifying numbers for each event on the following page
Use the link on the www.alabamahosa.org website to print a certificate of participation for each competitor
Use the link on the www.alabamahosa.org website to print certificates of excellence for each qualifier
Digital submission requirements for the non-testing events:
Submissions should be made to [email protected]
All submissions should include the following in the subject line: Event Title / Student Name / School Name
Public Health
 Extemporaneous Health Poster
Health Career Photography
 Job Seeking Skills
 Prepared Speaking
Health Career Display
 Health Education
Public Service Announcement
 Medical Innovations
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Follow round one directions in guidelines
Submit a YouTube link
Complete on letter sized copy paper.
Proctor will provide 60 minutes after providing the topic.
Topic is provided to proctor prior to testing week.
Submit pictures via a link or by email.
Submit 3 pictures via a link or by email.
Label each picture: student name, school, & pic #
Submit resume’ via email.
Label attachment by student & school name.
Submit a YouTube link to a two minute video clip of the student’s speech.
First 2 minutes ONLY.
Submit pictures of display via link or by email.
6 pictures maximum.
3 of the pictures must show measurements of the display
(height/width/depth).
 Submit a YouTube link of a video of the team describing bullet one (the goal
of their instructional topic, instructional planning process, and why they did
what they did).
 No more than TWO MINUTES
Submit the PSA video only, via YouTube or Google link
 Maximum of three pictures of display and one written page covering the
content of 2A and 3A on the guideline’s rubric.
 Times New Roman, 12 font, 1 inch margins.
 Submit a link to the pictures/essay or attach to an email.
 Designate submission as “ORIGINAL” or “ADVANCEMENT”
 Asterisked events do not have first round instructions in the guidelines and have been modified by Alabama HOSA
to accommodate a Qualifying Event.
Qualifying Numbers per Event
Competitive Event
BJSA
Biomedical Debate
Biomedical Lab Science
CERT Skills
CPR/First Aid
Creative Problem Solving
Dental Science
EMT
Epidemiology
Extemporaneous Health Poster
Forensic Medicine
Health Career Display
Healthcare Issues Exam
Health Education
HOSA Bowl
HOSA Chapter Reflection
Interviewing Skills
Job Seeking Skills
KT: Behavioral Health
KT: Human Growth & Develop.
KT: Medical Law & Ethics
KT: Nutrition
KT: Pathophysiology
KT: Pharmacology
KT: Transcultural Health Care
Medical Math
Medical Photography
Medical Reading
Medical Spelling
Medical Terminology
National Service Project
Nursing Assisting
Outstanding State Leader
Personal Care
Physical Therapy
Prepared Speaking
Public Health
PSA
Sports Medicine
Veterinary Science
Medical Innovations
All Alabama only events
Number to top scores invited to SLC
N/A (SLC event only, no limit)
10 teams
20
10 teams
50 teams
10 teams
20
20 teams
20
20
20 teams
50 teams
No limit (SQE ONLY)
10 teams
20 teams
N/A (SLC event only, no limit)
N/A (SLC event only, no limit)
20
20
20
20
20
20
20
20
40
40
20
20
100
N/A (SLC event only, no limit)
100
N/A (SLC event only, no limit)
N/A (SLC event only, no limit)
30
20
10 teams
10 teams
40
40
6 teams of “Original” submissions
6 teams of “Advancement” submissions
N/A (SLC events only)
Notes
50 hrs by Jan 1 required for SLC award
ATTENTION:
1. Healthcare Issues Exam will ONLY be offered during the State Qualifying Event. This test will NOT be offered
again at State Leadership Conference (SLC). The top scorers will be posted on the www.alabamahosa.org
website and will be recognized at SLC during the Recognition Session on Friday.
2. There will be NO SQE testing for special needs and recognition events – ALL entries attend state for the
following events:
HOSA Chapter Reflections
Healthy Vitals
HOSA Happenings
Banner Parade
Interviewing Skills
Personal Care
Barbara James Service
Award with > 50 hours
National Service Project
3. Testing times outside of the posted testing window will NOT be allowed. Please schedule testing early in the
window to allow for unexpected challenges.
4. For team events, if a student is sick on the test date the entire team must agree to test the next day or the
absent member must forfeit. Time will not be allowed outside of the testing window.
5. Test sessions will be timed in accordance with HOSA guidelines. Timing begins when the test items are
presented.
a. 1 hour for 50 question tests and 1.5 hours for 100 question tests
6. Please review the use of scroll bars with competitors PRIOR TO TESTING. Remind them not to close the
testing window (do NOT click the “X”). Closing the testing window terminates the test WITHOUT scoring and
DISQUALIFIES the competitor.
7. Once a student logs into a test, the test must be completed in that sitting. There will NOT be an opportunity
to save data and complete the test later.
8. If the proctor has difficulty submitting a test, do NOT close the test. Call Alabama HOSA at 334-353-1424
State Qualifying Event
Proctor Agreement
Send completed form to [email protected] by October 15th for each designated event proctor.
I, the undersigned, understand that materials used for HOSA competitive events testing are confidential. I hereby agree
to maintain the confidentiality of all testing materials and understand that the security of testing materials is preserved
by protecting all items from loss, unauthorized access, or reproduction.
I agree to fulfill the following duties:
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Assure the identity of the student taking the test
Assure that all students/teams participating in the same event, compete at the same time
Assure that student/teams test ONE time for each event
Assure that students do not have access to any study materials, notebooks, papers, or phones
Maintaining the security of the proctor pass codes and not allowing code access to students or advisors
Maintaining the security of the testing environment by assuring advisors or other Health Science related
personnel are not present during testing
Assure the students are not allowed to share information while testing
Assure that MEDICAL MATH competitors have 2 blank sheets of copy paper and a BASIC calculator
Collect and discard Medical Math scratch paper after testing
Refrain from making or allowing unnecessary noises during testing. For example: gum chewing, tapping on
tables, bell ringing.
Assure I have access to a phone (placed on silent) in the testing room to allow contact with Alabama HOSA in the
event of testing problems.
I will not allow the following:
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Unauthorized printing or photocopying of any test items or materials
Accessing or removing test materials from the secure locations
Utilize test items in any form
Student access to events at times other than their scheduled test times
Advisors or others to view test content
I understand that access to testing will be monitored by Alabama HOSA and inconsistencies will be investigated. I
further understand that compromising test security in any way may result in the disqualification of all HOSA members
testing at this school. I also understand that it is the responsibility of the testing institution to handle IT issues promptly
prior to and during testing.
Proctor Name (PRINT): __________________________________________________________________________
School Name: _________________________________________________________________________________
Testing Sites (computer lab, library, etc.): ___________________________________________________________
Proctor’s Contact Number: _______________________________________________________________________
Proctor’s Email Address (PRINT): ___________________________________________________________________
Proctor’s Signature: ______________________________________________________________________________
State Qualifying Event
Advisor Agreement
Send completed form to [email protected] by October 15th for each Health Science/PLTW Biomed Advisor.
I, the undersigned, understand that materials used for HOSA competitive events testing are confidential. I hereby agree
to maintain the confidentiality of all testing materials and understand that the security of testing materials is preserved
by protecting all items from loss, unauthorized access, or reproduction.
In order to maintain the integrity of the testing and competitive process, I further understand that advisors are not
allowed to access tests, enter the testing room at any time for any reason, or view tests at any time. Advisors are not
allowed to question proctors about test content.
Maintaining test item security prohibits any advisor or test proctor from the following:
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Unauthorized printing or photocopying of any test items or materials
Accessing or removing test materials from the secure locations
Utilizing test items in any form
Student access to events at times other than their scheduled test times
Viewing, or allowing others, to view test content
I agree to fulfill the following duties:
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Securing a unbiased proctor that does not have any affiliation with the Health Science/PLTW Biomed class
Securing substitute proctors to replace the primary proctor in the event of an emergency
Documenting the proctors using the online system prior to the deadline
Assuring that all students/teams participating in the same event, compete at the same time
Collaborating with proctor and testing site to schedule all competitive events during the testing window
Maintaining the security of the testing environment by prohibiting access to anyone other than competitors,
proctors, and IT staff (if needed)
Assuring that students understand the testing rules in relation to honest and fair competition
Providing the proctor with 2 blank sheets of copy paper and a BASIC calculator for each Medical Math
competitor
I understand that access to testing will be monitored by Alabama HOSA and inconsistencies will be investigated. I
further understand that compromising test security in any way may result in the disqualification of all HOSA members
testing at this school. I also understand that it is the responsibility of the testing institution to handle IT issues promptly
prior to and during testing.
Primary Advisor Name (PRINT): _______________________________________________________________________
School Name: _____________________________________________________________________________________
School Phone Number: ______________________________________________________________________________
Advisor’s Contact Number: ___________________________________________________________________________
HOSA Charter Number: ______________________________________________________________________________
Advisor’s Signature: _________________________________________________________________________________