Minutes
Board of Director Regular Meeting * November 19, 2012
Recorder: Chrissy Torsey-Lucero
1.
Otis Gibbons calls the meeting to order @ 10:00am
2.
Roll Call – Craig (Otis Gibbons) present; Thorne Bay (Harvey McDonald) absent; Klawock
(Jeff Nickerson) present via phone; Wrangell (Bernie Massin) present via phone; Coffman
Cove (Misty Fitzpatrick) present via phone; At Large (Dee Dee Jeffreys) present via phone;
Hydaburg (Jolene Edenshaw) present via phone; Petersburg (Kathy O’Rear) absent;
3.
Staff Present –Gail Slentz, Dennis Watson, and Donna Halvorsen.
Public Present – none stated
Approval of the Minutes for July 16, 2012 Regular and August 14, 2012 Special
Meeting– Dee Dee makes a motion to approve the minutes dated July 16 and August 14 of
2012, seconded by Jolene, meetings are approved.
4.
Approval of the Agenda – Jolene makes a motion to approve the agenda seconded by Dee
Dee, Otis states a small revision moving the Executive Session from 9a towards the end of
the meeting. No objections to change, adopted.
5.
Petersburg Withdrawal from IFA- Petersburg has by motion and referendum officially
withdrawn from the IFA. Otis reads section 15 part A of Enabling Ordinances pertaining to
withdrawals. Jolene makes a motion to accept the withdrawal from Petersburg from the IFA,
seconded by Misty, Jeff asks if there are any voting requirements of board - none needed.
Dee Dee asks if they choose to participate again could they and the answer is yes, the door is
not closed. Jolene asks if any community could participate and the answer is yes, as long as
they are incorporated. Question is called, all in favor. Motion passes unanimously.
Gail notes that the current # of participating municipalities is 6 plus one at-large Director
bringing the number needed for a quorum to 4.
6.
Public Comment – none stated.
7.
Correspondence- none stated
8.
Managers Report- Dennis has been keeping everyone up to date with his reports, discussion
on Jeff’s e-mail. Traffic has been picking up on the ferry.
9.
Old Business a) General Managers Review and evaluations (Executive Session) – Moved
to follow # 11. Board Comments.
10.
New Business a) Introduction of Revised FY 2013 Budget – Resolution No. 2013-03Jolene makes a motion to accept the first reading of revised FY 2013 Budget with resolution
No. 2013-03, seconded by Misty. Gail reports there are a few updates to revise in the budget,
so with this meeting we will have the first reading and approve the Resolution at the next
meeting and asks the Board if they would like her to go over each change, Jolene doesn’t
have any problem with the changes. Dee Dee notices that there aren’t any funds for Board
Travel. Updating Dee Dee, Dennis explains that those cuts were made a few years ago and
were never reinstated. Gail states that we have submitted a request to the Governor’s office to
be included in their operational budget. Governor’s 1st draft budget will be released sometime
in December. Misty offers her services as she will be traveling to DC and Juneau.
Gail adds that this budget accurately reflects what we anticipate our revenues to be.
Supplementing our gap is the 5311 grant ($290,000), Governor’s supplemental budget
($250,000) and the defeasance of the AMBBA bond, the reserves from that fund gave us
$360,000. That would leave us with $27,000 in reserves by the end of the year. Discussion
about public comment on the budget. All in favor, motion passes unanimously.
b) OUR T-E-A-M Contract Extension Agreement – Gail states that they are working on
the contract agreement but it will not be finalized by December 31, 2012. At the next regular
meeting a completed contract will be available for the board to review and accept. Dee Dee
makes a motion to extend the contract agreement, Jolene seconded. All in favor, motion
passes unanimously.
11.
Board Comments- Dee Dee comments that she is looking into grants for fuel, upgrades and
updates for equipment and would like to know if we are need of any training for the crews.
Dennis will get back to Dee Dee on that. Bernie would like to know the status of the ferry
repairs. Dennis assures that Walter Marsh is working with Kent Halvorson. Boyer will be
paying for the repairs with the oversight of the Coast Guard. Bernie asks about a Facebook
page for the Inter-Island Ferry which is in the works and also updating our webpage, which
happens regularly as new information is available.
12.
Schedule next Meeting- Tentatively set for January 24th, 2013 @ 10:00am.
General Managers Review and Evaluation (Executive Session)- Bernie makes a motion to
move into Executive Session for the purposes of the evaluation of the General Manager, Jeff
seconded All in favor, motion passes unanimously. Board members call back in. Bernie
makes a motion to move out of Executive Session and reconvene the regular meeting,
seconded by Jeff. All in favor, motion passes unanimously.
A motion is made by Dee Dee to approve the successful completion of Dennis’s probationary
period and begin full time salary, seconded by Bernie. All in favor, motion passes
unanimously.
13.
Adjournment- Jeff makes a motion to adjourn, seconded by Jolene, meeting adjourned at
11:15 am.