SUPPLIER APPROVAL QUESTIONNAIRE
VENDOR NAME :
ADDRESS :
CAGE CODE :
TELEPHONE :
FACSIMILE :
SITA :
KEY PERSONNEL
TITLE
TYPE OF ORGANISATION ( Tick which ever is applicable )
O.E.M
AIR CARRIER
STOCKIST
DISTRIBUTOR
REPAIR STATION
SUBSIDIARY
PMA HOLDER ( Must complete Section - I )
Form No MGAT/MT/001
Page : 1 of 10
SUPPLIER APPROVAL QUESTIONNAIRE
DESCRIPTION
A
QUALITY CONTROL
1
HAVE YOUR FACILIES BEEN AUDITED BY : -
YES
NO
(a) C.A.S.E
(b) F.A.A
(c) E.A.S.A
(d) I.S.O
(e) AIR CARRIER
(f)
2
OEM
IF CERTIFIED BY OTHER CIVIL AVIATION AUTHORITIES, LIST BELOW THE
CERTIFICATE NUMBER/S AND ATTACH COPIES : …………………………………………………………………………………………………..
…………………………………………………………………………………………………..
…………………………………………………………………………………………………..
…………………………………………………………………………………………………..
3
ARE WRITTEN QUALITY INSPECTION PROCEDURE MANUALS AVAILABLE
AND MAINTAINED FOR USE BY ALL INSPECTION PERSONNEL?
4
THE QUALITY CONTROL SYSTEM IS DERIVED FROM : (a) ISO 9002
(b) FAR PART 21
(c) FAR PART 145
(d) MIL-Q-9858
(e) EASA PART 145
(f)
MIL-1-45208
(g) C.A.S.E.
(h) Others : - ………………………………………………………………………………...
5
THE QUALITY MANUAL IS REVISED/REVIEWED CONTINUALLY TO THE
INDUSTRY / GOVERNMENT SPECIFICATION AS REQUIRED ?
HOW OFTEN ? ………………………………………………………………………………
6
IS THE QUALITY MANUAL AVAILABLE UPON REQUEST ?
7
IS THE QUALITY INSPECTION ORGANISATION SEPARATE FROM
PRODUCTION ?
8
DO THE FOLLOWING INSPECTION FUNCTION EXISTS ?
(a) RECEIVING INSPECTION
(b) PRELIMINARY
(c) IN PROCESS
(d) VENDOR
Form No MGAT/MT/001
Page : 2 of 10
N/A
SUPPLIER APPROVAL QUESTIONNAIRE
DESCRIPTION
YES
NO
(e) FINAL
(f)
NDT
9
IS THERE A DOCUMENTED INTERNAL AUDIT PROGRAM ?
10
IS THERE A POLICY TO CORRECT DISCREPENCIES REVEALED DURING THE
AUDIT ?
11
ARE INTERNAL AUDIT RESULTS COMPILED AND REPORTED TO UPPER
MANAGEMENT ?
12
IS THERE A PROGRAM IN PLACE FOR PERFORMING VENDOR OR SUPPLIER
AUDITS
13
ARE TRAINING RECORDS MAINTAINED FOR EACH INSPECTOR ?
14
ARE INSPECTORS REQUIRED TO BE CERTIFIED ?
BY WHOM ? …………………………………………………………………………………
15
DOES THE QUALITY DEPARTMENT MAINTAIN AN UP-TO-DATE SIGNATURE
ROSTER ?
16
ARE SERVICEABLE PARTS TAGS / FAA8130-3, EASA PART 145 FORM ONE OR
OTHERS AIRWORTHINESS CERTIFICATES BEING ATTACHED TO ALL
REPAIRED / OVERHAULED ITEMS WITH AT LEAST THE FOLLOWING DATA : (a) AIRWORTHINESS RELEASE STATING THAT THE COMPONENT
IDENTIFIED WAS REPAIRED AND INSPECTED IN ACCORDANCE WITH FAA /
EASA REGULATIONS / OTHER CAA REGULATION AND IS APPROVED FOR
RETURN TO SERVICE.
(b) CONDITION OF PART (SERVICEABLE, OVERHAULED, ETC)
(c) PART NUMBER
(d) SERIAL NUMBER (WHEN ASSIGNED)
(e) PERTINENT DETAILS OF THE REPAIR OR REFERENCE TO THE WORK
ORDER ON WHICH THE DETAILS ARE RECORDED.
(f)
DATE OF REPAIR / OVERHAUL
(g) AIR AGENCY CERTIFICATE NUMBER (REPAIR STATION OR
Form No MGAT/MT/001
Page : 3 of 10
N/A
SUPPLIER APPROVAL QUESTIONNAIRE
DESCRIPTION
YES
NO
MANUFACTURER’S MAINTENANCE FACILITY)
(h) SIGNATURE OF AN AUTHORISED REPRESENTATIVE OF THE REPAIR /
OVERHAUL AGENCY
17
ARE REPAIR / OVERHAUL ACTION ACCOMPLISHED ON THE REFERENCED
COMPONENTS AT LOCATIONS OTHER THAN THE ADDRESS REFERENCED
AT THE BEGINNING OF THE FORM ?
18
HOW LONG ARE INSPECTION RECORDS KEPT ? ……………………………….….
19
ARE THE RECORDS AVAILABLE FOR EXAMINATION BY CUSTOMER
REPRESENTATIVES?
B
TECHNICAL PUBLICATIONS :
(a) ARE THE APPLICABLE MANUFACTURER’S REPAIR / OVERHAUL
MANUALS, AD’S AND SERVICE BULLETINS AVAILABLE AT THE AGENCY’S
FACILITY ?
(b) ARE THE MANUALS IN ITEM A.3 KEPT UP TO CURRENT REVISION
STATUS ?
(c) ARE REPAIRS / OVERHAULS BEING ACCOMPLISHED IN ACCORDANCE
WITH THE APPLICABLE MANUFACTURER’S CURRENT SPECIFICATIONS ?
(d) IS THERE A SYSTEM TO CONTROL WORKING COPIES ENSURING THEY
ARE REVISED WITH THE MASTERS ?
(e) ARE THE MANUALS PROPERLY IDENTIFIED AND AVAILABLE TO THE
MECHANICS ?
(f)
ARE THE MANUALS IN USE WHICH DEVIATE FROM THE OEM
SPECIFICATIONS ?
IF YES, WHAT MANUALS : - ……………………………………………………………...
C
MEASURING AND TEST EQUIPMENT :
(a) ARE THE PROCEDURES IN EFFECT WHICH DESCRIBE THE METHOD
AND FREQUENCY OF CALIBRATION OF MEASURING, TEST EQUIPMENT AND
MASTER GAUGES OR STANDARDS ?
Form No MGAT/MT/001
Page : 4 of 10
N/A
SUPPLIER APPROVAL QUESTIONNAIRE
DESCRIPTION
YES
NO
(b) IS MEASURING AND TEST EQUIPMENT MARKED TO DESIGNATED
CERTIFICATION AND INDICATE WHEN NEXT CALIBRATION IS DUE ?
(c) WHAT SPECIFICATION IS THE CALIBRATION PROGRAM CONTROLLED
BY ?
(d) IS ADEQUATE MEASURING EQUIPMENT AVAILABLE TO INSPECTION
FOR VERIFYING CONFORMANCE ?
(e) ARE PROCEDURES IN PLACE TO CONTROL PERSONAL TOOLS ?
(f)
IS A SYSTEM OF RECALL ESTABLISHED TO PREVENT TEST EQUIPMENT
AND TOOLS FROM BEING USED AFTER OVERDUE CALIBRATION ?
D
DISCREPANT AND SCRAPPED PARTS
(a) ARE ALL SERVICEABLE AND UNSERVICEABLE PARTS / COMPONENTS
PHYSICALLY SEGREGATED ?
(b) IS THERE AN AREA DESIGNATED FOR DISCREPANT / SCRAPPED PARTS
AWAITING DISPOSITION ?
(c) IS THERE A DOCUMENTED PROCEDURE TO ASSURE THAT SCRAPPED
PARTS ARE EITHER RETURNED TO THE CUSTOMER OR MUTILATED
BEYOND REPAIR ?
E
SHELF LIFE PROGRAM
DOES YOUR ORGANISATION : (a) HAVE A DOCUMENTED SHELF LIFE PROGRAM ?
(b) SHELF LIFE PROGRAM LIST PARTS AND MATERIALS THAT HAVE SHELF
LIFE LIMITS ?
(c) SHELF LIFE PROGRAM ASSIGN PROGRAM RESPONSIBILITIES TO A
SPECIFIC PERSON BY TITLE ?
(d) SHELF LIFE ITEM HAVE THE SHELF LIFE EXPIRATION LIMIT DISPLAYED ?
Form No MGAT/MT/001
Page : 5 of 10
N/A
SUPPLIER APPROVAL QUESTIONNAIRE
DESCRIPTION
YES
NO
(e) HAVE AN ADEQUATE SYSTEM TO ASSURE THAT NO ITEM WILL BE
ISSUED OR USED PAST ITS EXPIRATION DATE ?
F
TRAINING
DOES YOUR ORGANISATION : (a) HAVE DOCUMENTED TRAINING PROGRAM ?
(b) TRAINING INCLUDE ALL MECHANICS, INSPECTORS AND SUPERVISOR
(c) FORMAL AND OJT TRAINING DOCUMENTED ?
(d) TRAINING RECORDS FOR MECHANICS, INSPECTORS AND
SUPERVISORS RETAINED FOR TWO YEARS AFTER THE PERSON LEAVES
THE COMPANY ?
G
STORAGE
DOES YOUR ORGANISATION : (a) PARTS AND MATERIALS PROPERLY IDENTIFIED AND PROPERLY
STORED ?
(b) HAVE A QUARANTINE AREA FOR REJECTED PARTS ?
(c) PARTS IN BIN MATCH PART NUMBER ON BINS ?
(d) PARTS AND MATERIALS PROPERLY PROTECTED FROM DAMAGE /
CORROSION ?
H
STOCKS / DISTRIBUTOR
DOES YOUR ORGANISATION : 1)
MAINTAIN ANY QUALITY RECORDS OR RATING ON YOUR SUPPLIERS ?
2)
HAVE PROGRAM TO RE-CERTIFY YOUR STOCK OF ROTABLES AND
Form No MGAT/MT/001
Page : 6 of 10
N/A
SUPPLIER APPROVAL QUESTIONNAIRE
DESCRIPTION
YES
NO
REPAIRABLES ?
3)
(FOR SUPPLIERS IN U.S.A. ONLY) CAN YOU PROVIDE A MATERIAL
CERTIFICATION FOR NEW PARTS LIKE THE EXAMPLE BELOW ?
ALL PARTS COVERED BY THIS DOCUMENT WERE PRODUCED BY A
MANUFACTURER HOLDING AN FAA APPROVED PRODUCTION INSPECTION
SYSTEM ISSUED UNDER FAR 21, SUB-PART F, OR SUB-PART G. THESE
PARTS WERE PRODUCED BY THE MANUFACTURER OR UNDER LICENCE
AGREEMENT WITH THE PRIME MANUFACTURER. NONE OF THESE PARTS
HAVE BEEN SUBJECTED TO SERVE STRESS, HEAT, INCIDENT, ACCIDENT
AND ANY ABNORMAL OCCURRENCE UNLESS OTHERWISE STATED ARE
NEW AND UNUSED (OR WORDS TO THAT EFFECT).
4)
CAN YOU PROVIDE THE FOLLOWING, SHOULD THE NEED ARISE ?
YOUR PURCHASE ORDER, USED TO ACQUIRE THE PART REPAIR ORDER,
IF APPLICABLE
PART INCOMING CERTIFICATE / SERVICEABLE TAG OR INVOICE FROM
YOUR SUPPLIER
FACTORY / MANUFACTURING CERTIFICATE (FOR FASTENERS – FORMAL
QUALIFYING TEST)
ANY OTHER DOCUMENTS TRACING BACK TO BIRTH HISTORY
5)
CAN YOUR ORGANISATION PROVIDE SOURCE DOCUMENTATION
TRACEABLE TO AN OEM ?
NOTE : MAS-GMR WILL NOT ACCEPT ANY PARTS THAT ARE NOT TRACEABLE
TO AN OEM.
I
PMA HOLDER
DOES YOUR ORGANISATION ABLE TO PROVIDE DOCUMENTARY EVIDENT
TO CONFIRM :a) PARTS/COMPONENT ARE INCLUDED BY PART NUMBER AND
IDENTITY IN THE PARTS MANUFACTURER APPROVAL.
Form No MGAT/MT/001
Page : 7 of 10
N/A
SUPPLIER APPROVAL QUESTIONNAIRE
DESCRIPTION
YES
NO
b) MANUFACTURING FACILITIES ARE APPROVED BY THE FAA.
c) DESIGNS OF THE PARTS/COMPONENT MEETS THE FAR.
d) IF SUCH PARTS/COMPONENTS ARE MANUFACTURED UNDER LICENCE
AGREEMENT, THEN EVIDENCE OF SUCH LICENCE AGREEMENT MUST BE
FURNISHED.
e) A FABRICATION INSPECTION SYSTEM IS IN PLACE AND APPROVED BY
THE FAA.
f)
MATERIALS USED FOR THE MANUFACTURING OF SUCH PARTS/
COMPONENTS CONFORMED TO THE FAA APPROVED DESIGN DRAWING.
g) PARTS MANUFACTURER LETTER OF APPROVAL FROM FAA.
J
INDICATE YOUR SOURCE/S OF SUPPLY ( Tick whichever is applicable )
(a) ORIGINAL EQUIPMENT MANUFACTURER
(b) OEM – LICENCED SUB-CONTRACTOR
(c) ALTERNATE SOURCE VENDORS APPROVED BY OEM.
(d) NAA – APPROVED SOURCE
(e) SOURCE AS DEFINED IN MILITARY QUALIFIED PRODUCTS
(f)
LIST (FOR AN, MS, NAS STANDARDS)
(g) SURPLUS AIRLINE INVENTORY
(h) OTHER INDUSTRY SOURCE
K
GENERAL DOCUMENTARY EVIDENCE
PLEASE FURNISH REPORT WITH THE FOLLOWING:1)
ANNUAL CORPORATE REPORT
2)
COMPANY’S EXPOSITION / POLICIES AND PROCEDURES
3)
DISTRIBUTORSHIP CERTIFICATES / AGREEMENTS
Form No MGAT/MT/001
Page : 8 of 10
N/A
SUPPLIER APPROVAL QUESTIONNAIRE
DESCRIPTION
4)
YES
NO
N/A
REFERENCES / TESTIMONIALS (FROM YOUR PRINCIPALS AND / OR
CUSTOMERS)
5)
ANY OTHER DOCUMENTS YOU DEEM FAVOURABLE
TRACEABILITY / CERTIFICATE OF CONFORMANCE
1.
ALL MATERIAL SOLD TO MGAT WILL INCLUDE :
a)
COMPLETE TRACEABILITY TO A CERTIFICATED SOURCE NAMED ON VENDOR’S MATERIAL
CERTIFICATION / CERTIFICATE OF CONFORMANCE AND INCLUDE COMPLETE DISCLOSURE
REGARDING ACCIDENT, INCIDENT, HEAT, STRESS AND / OR ANY ABNORMAL OCCURRENCES THAT
THE ARTICLE WAS EXPOSED TO.
b)
FLAMMABILITY TEST REPORT (FOR ALL FABRIC AND OTHER MATERIALS SUBJECT TO FAR 25.853 AND
FAR 25.855)
Form No MGAT/MT/001
Page : 9 of 10
SUPPLIER APPROVAL QUESTIONNAIRE
c)
LIFE USED AND MAINTENANCE BUILD HISTORY (FOR ALL PART-USED AIRCRAFT COMPONENTS
WHICH HAVE BEEN OVERHAULED, REPAIRED OR MODIFIED).
d)
CERTIFICATE OF AIRWORTHINESS FOR EXPORT (FOR ENGINES AND PROPELLERS).
e)
BACK TO BIRTH RECORDS FOR ALL LIFE LIMITED PARTS (LLP’s)
WILL YOUR COMPANY PROVIDE A MAINTENANCE RELEASE?
YES : ……. NO : ……. N/A : …….
IF YES, WHICH FORMAT WILL THE MAINTENANCE RELEASE BE IN?
(i.e.: FAA FORM 8130-3, SERVICEABLE TAG, etc.,)
……………………………………………
NOTE: A “NO” ANSWER WILL DISQUALIFY YOU AS A VENDOR / SUPPLIER TO MGAT.
COMMENTS: -
PLEASE DIRECT THIS REPORT AND ANY INQUIRIES YOU MAY HAVE TO THE ATTENTION OF:
SNR. MANAGER - PURCHASE
# 1, GMR Hyderabad SEZ Limited,
Rajiv Gandhi International Airport,
Shamshabad, Hyderabad 500 409
Andhra Pradesh – India.
THIS INFORMATION TRANSMITTED IN THIS QUESTIONNAIRE IS CERTIFIED TO BE COMPLETED AND
ACCURATE TO THE BEST OF MY KNOWLEDGE.
AUTHORISED COMPANY OFFICIAL: SIGNATURE :
PRINTED NAME :
TITLE :
DATE :
EMAIL ADDR :
FAX NO :
PHONE NO :
WEBSITE ADDR :
Form No MGAT/MT/001
Page : 10 of 10