LIFE09 Kick-off Meeting
Other LIFE Stakeholders
The Monitoring Team
Roles & Responsibilities
Slide n°1
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
The Monitoring Team
An EEIG composed of :
- 9 partner companies
- 9 regional offices
- a Brussels based
coordination office
- a Torino based
administrative office
Slide n°2
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
The Monitoring Team: Structure
Slide n°3
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
The Monitoring Team: Why ?
•
Limited human resources at the LIFE Units =>too many
projects for the Units alone ... At the 2011 horizon, some
1000 projects are expected to be active
•
LIFE projects cover a broad spectrum of themes
•
The need for technical advises to evaluate project
performances and output
•
The need for a national/regional knowledge and physical
presence
Slide n°4
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
The Monitoring Team: Role ?
 Assistance to the LIFE Units
 Advice to beneficiaries
 But not to make decisions on the Commission’s
behalf (art. 9.2 of CP) and not involved in the
management of financial resources
 Bounded by a confidentiality and independence
declaration
Slide n°5
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Monitoring and Assessment
Monitoring is :
Slide n°6
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Monitoring and Assessment
Slide n°7
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Monitoring and Assessment
Includes:
Report/output evaluations (IncR,PR,MTR,FR,...)
 Monthly reporting to EC on individual projects
Visits to projects at least once a year
Technical and on site verification
 CP compliance
Ex-post monitoring missions (closed projects)
Slide n°8
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Support to LIFE Beneficiaries
 Assistance and advice to projects on reporting,
Common Provisions appliance and other issues
 MoT acts as a ‘technical interface’
 encourages exchange of experiences and
stimulate creation of thematic networks
 But are advisors - the Commission is NOT
bound by MoT opinions!
Slide n°9
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Communication support
 Assessment of Communication compliance with
CP and Proposal duties
 Assist in liaising with other LIFE projects with
similar objectives/themes => thematic networks
 Liaise with Communication Team for a wider
dissemination of project’s information.
 Provides input for LIFE thematic brochures
Slide n°10
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Dealing with the Monitoring Team
•It is always necessary to send to the Monitoring
Team copy of all correspondence sent to the
Commission (same documents, same annexes).
• In case you need simple clarifications, it is better to
send an email message only to the Monitor,
without contacting directly the Commission. In case it
is needed, the Monitor will involve the LIFE Units.
Slide n°11
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Dealing with the Monitoring Team
• It is advised to contact the Monitoring team by email.
•It is necessary to include always the project reference in
the “subject” of the email messages, e.g.:
LIFE07/NAT/IT/000450 CENT.OLI.MED,
or LIFE07/ENV/IT/000388 CARBOMARK.
Slide n°12
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Dealing with the Monitoring Team
• monitoring visits:
 make sure that all beneficiaries (at least the
National ones) are represented;
 prepare the needed documentation (updated
summary of expenses, timesheets, etc.);
 in case of joint visits with the EC Officers,
foresee press releases, invite the media, etc.
Slide n°13
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Dealing with the Monitoring Team
• In case you foresee coordination meetings with all
beneficiaries (also the foreign ones) or public
events (conferences, workshops, etc.) please inform
the Monitoring team in advance, to verify the
possibility to carry out a monitoring visit at the same
occasion.
Slide n°14
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Dealing with the Monitoring Team
• Please be reminded that the Monitoring Team is
not entitled to take any decision on behalf of the
Commission (Art. 9.2 CP).
• Please be aware that travel or accommodation
expenses benefiting the Monitoring Team cannot be
accounted for, as they are ineligible (Art. 26 CP).
Slide n°15
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Working with the Monitoring Team
 Always keep the Monitoring Team informed =>
contact them whenever you feel it is needed
 Always send one copy of everything that goes to
the Commission to the Monitoring Team (see CP !)
 Send a draft copy of reports to the Monitoring Team
But note - the Monitoring Team provides support;
their approval does not mean acceptance by the
Commission services!
Slide n°16
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Your Monitors
Dr. Kocsis-Kupper
Edyta
Regional Coord.
Owadowska
Zbigniew
Karaczun
Peter Bezak
See also: www.astrale.org
Slide n°17
LIFE09 Kick-off Meeting, 13 January 2011, Warsaw
Lubos
Halada