Academic Promotions
Information session for applicants
Lisa Jessup, Ian Solomonides,
Kate Wilson and colleagues
March 2010
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Outline of session
• Purpose of Session
• Principles of Promotion
• Promotion Cycle
• Application
• Overview of Process
• Tools & Resources
• Panel Session
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Principles
• Promotion offers recognition and reward for demonstrated and
sustained excellence in the three elements of – teaching,
research and community engagement
• Promotion will be based on merit
• The University values an interdisciplinary approach at all levels
and in each of the three elements – teaching, research and
community engagement.
• The University is committed to the principles of equality of
opportunity, fairness and social inclusion
• The applicant’s achievements will be considered relative to
opportunity
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Promotions Cycle
• Provides regular opportunities to reward and recognise
staff for their contributions
• Promotion can be applied for in each of the three rounds
• Significantly reduced notification period from previous
cycles
• Promotions effective one month after notification date
• Increased application support in the form of templates
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Overview - 3 Rounds in a Promotion Cycle
Date
Jan
Feb
March
April
May
June
July
Aug
Sep
Oct
Nov
Dec
house
Jan
e
Feb
March
February Round
June Round
October Round
Due Notified Effective Due Notified Effective Due Notified Effective
Date
Date
Date
Date
Date
Date
Date
Date
Date
1-Feb
31-May
1-Jun
1-Jul
30-Sep
In 2010:, Applications due 1 June & 1 October
1-Oct
1-Nov
31-Jan
1-Feb
1-Mar
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Promotion Expectations
Applicants for promotion will be expected to:
• Demonstrate how they meet the criteria of the level to
which they seek promotion
• Demonstrate their all-round performance clearly exceeds
the expectations and criteria of their current level
• Demonstrate they have maintained an active and
effective scholarship by contributions to the three
elements
Note: Weighting of each element will take account of the
applicant’s workload and nature of appointment.
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Promotion Expectations Cont’d
As academic staff progress through promotion levels there is
an expectation that:
• they will demonstrate how teaching, research and
community engagement have contributed to one another
• they will be able to demonstrate an increase in the quality,
impact and effectiveness of their teaching, research and
community engagement, as appropriate to their discipline
• their contribution to their discipline will be increasingly
influential
• they will demonstrate increasing quality and impact in their
leadership and mentoring
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Overview of Eligibility
All applicants must:
• have completed the preceding year’s Performance
Development & Review (PDR) e.g to apply in 2010 staff must
have completed their 2009 PDR.
• served 12 months with the University in an academic
position by the application due date (previous service does
count)
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Overview of Application
Applying for Promotion
A promotion application comprises:
 Cover sheet & checklist (new template)

Part 1. Case for promotion
(no template - developed by
applicant)


Part 2. Details – CV template (new template)
Part 3. Sources of Evidence (no template - developed by
applicant)


Discipline Report (new template)
Referee Reports (new template)
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Overview of Application
Coversheet & Checklist:
• A tool to guide applicants - checklist to ensure
you address all policy/submission requirements
• New template which partly replaces the 2009
‘guidelines document’
• Covers personal details, eligibility, submission
requirements, checklist for each part of the
application and applicant’s statements
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Overview of Application
Part 1: Case for Promotion
• Build a case for promotion & frame it around 3 elements of academic
endeavour - teaching, research & community engagement
• An applicant is to indicate the relative contribution of each element in their
application (quality & impact of contribution)
•
Applicants for Level B and C: must put forward a case that demonstrates
achievement in all three elements of academic endeavour whilst emphasising
excellence in at least one
•
Applicants for Level D: must put forward a case that demonstrates
achievement in all three elements of academic endeavour whilst emphasising
excellence in at least two
•
Applicants for Level E – must put forward a case that demonstrates how
they have achieved excellence in all three elements of academic endeavour
(relative to appointment)
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Overview of Application
Part 2: Details (CV template)
A summary of career activities:
Areas Covered:
• contact details
• education
• employment
• awards and fellowships
• research grants and
consultancies
• publications
• teaching
• service and community
engagement
• professional memberships
• professional development
• referee details
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Overview of Application
Part 3: Evidence
• Evidence to prove career activities as outlined in Case
for Promotion (Part 1) & CV template (Part 2)
• Previous years PDR would be included here
• See http://www.mq.edu.au/ltc/rewards/academic_portfolio.htm
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Overview of Application
Discipline Report Template
• Prepared for each application by Head of Department
• Describes discipline specific expectations and how
applicant is tracking against these
• Template offers direction for HOD
• Applicant responds to Discipline Report if appropriate
and includes comments as part of application
• Recommended timeline provided
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Overview of Application
Referee Report Template
• Demonstrates applicant’s professional standing and
reputation in discipline
• Requirements around number of referees and their
national/international standing
• Applicants are responsible for following up referees
• Referee’s send reports directly to central HR (Lisa Jessup)
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Overview of Promotions
Process
Committee meetings
• Briefing from equity observer
• Instrument of Evaluation is provided
• Review and consider all applications against stated
criteria and policy
• Determine which applicants to interview and conduct
• Determine outcomes (promote, do not promote, accelerated
progression within applicant’s current level)
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Overview of Promotions
Process
• VC report to be written and forwarded to central HR
• VC endorses report
• Applicants are notified of outcome 4 months after
submission date
• Feedback available to unsuccessful applicants from the
promotion committee chair
• Promotion effective 1 month after notification
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Resources and Assistance
Resources
•
Templates:
http://www.hr.mq.edu.au/PolicyForms/DevelopingatMacqaurie/AcademicPromotion.html
•
Policy: http://www.mq.edu.au/policy/docs/academic_promotion/policy.html
•
Procedure: http://www.mq.edu.au/policy/docs/academic_promotion/procedure.html
•
HR website & FAQ’s:
http://www.hr.mq.edu.au/PolicyForms/DevelopingatMacqaurie/AcademicPromotion.html
•
LTC website: http://www.mq.edu.au/ltc/index.htm
Lisa Jessup – HR Officer, Promotions on [email protected] or ext 9715
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Questions?