Credentials Book Instructions and Compilation Guidelines 2013 – 14 Season
Nyregistrar.com
To facilitate the process of approving information for the state tournament, all qualifying teams will present their
information in a THREE RING BINDER, with divider tabs, referred to as the team’s credentials book. Individual document
protector sheets are discouraged. The book shall be arranged in the following order:
1. Cover page noting the organization name, team, playing level, tier, season head coach and manager’s name, cell phone
and email.
2. A pre-printed Credentials Verification Sheet (CVS): report Form 1 – C (available from the organization registrar located
in the USAH registration software; the registrar should update personnel prior to printing the CVS)
3. Roster form 1 - T: Include your team's Main roster with all supplemental roster changes (additions or deletes)
included. Note that all rosters MUST BE VALIDATED by a USAH registrar for NY. The Roster does not need to be signed by
the players or initialed by the coaches. Nothing should be handwritten on the rosters with the exception of “DELETE”
when a player is being removed from the roster.
4. TAB 1 - Coaches: Coaches information: Every coach must have the following included in the book:
a. A current, valid coaching credential level for each coach and the appropriate age specific module mandated by
USA Hockey. This is visible on the roster and on the pre-printed CVS. If these are not updated on the roster or CSV
then a copy of the coaching card and module completion certification must be included in the book.
b. Current Consent to treat /Medical History Form 3C rev 8/12 (available from the organization registrar)
c. Current Participant Code of conduct Form 1-P Rev 02/09 (available from the organization registrar)
d. If registered online a Signed waiver of liability Form is not required.
5. TAB 2 - Players: Players should be organized in the book in alphabetically order according to the main roster,
supplemental rosters and followed by all the required paperwork listed below:
a. Verification and affirmation that a review of each player’s birth certificate has been completed by a district or
associate registrar. The roster will be stamped accordingly. Any roster containing the symbol requires No further
verification. The CVS will also show the verification.
When no verification is provided, a copy of government-issued birth certificate, verification of birth or copy of USA
passport identification page for each rostered player must be in the book.
~~ Hospital birth records, religious Baptismal records are not acceptable forms or proof ~~
b. If the roster has a symbol in the “V” column, the verification of birth has been completed for the participant. No
further proof is required. This will also show up on the CVS
c. Legal residency for all non-USA citizens
d. Transfer if applicable – this is shown by a circle with a T in it on the roster and Credential sheet.
e. If registered online a Signed waiver of liability Form is not required
f. Current Consent to treat /Medical History Form 3C rev 2/09 (available from the organization registrar)
g. Current Participant Code of conduct Form 1-P Rev 02/09 (available from the organization registrar)
6. TAB 3 - Sanctioned game scoresheets:
a. Game scoresheets will be reviewed to verify eligibility compliance for each team and every rostered player.
b. For scoresheets to count in meeting the 20/10 Youth/High School, 14/10 Girls/Women’s and 10/8 Midget Tier III
minimum required number of games rule, that team’s player roster form 1 – T must be certified by the
appropriate USAH registrar prior to that game being played. This includes all supplemental and amended rosters.
c. Scoresheets should be Organized in Date Order from the earliest game played to the latest
d. Only games played against another registered team at that competitive age level from another organization can
be used to satisfy the requirement
e. Only games played on/or after the validation date on the roster will count toward credentials. All other sheets are
unacceptable.
f. It is not mandated that scoresheets are signed by the participants
g. Players not participating should be clearly crossed off the scoresheet
7. TAB 4 - Managers: should be registered online with USAH as a manager and are required to have a completed code of
conduct, consent to treat and waiver of liability in the book. There is no charge for managers to register with USAH as a
volunteer.
8. TAB 5 - NON-USA CITIZENS:
Non-U.S. citizens must meet proof of resident status eligibility and transfer from home country ice hockey federation (if
Required) as stated in USAH Rules & Regulations II: Classifications, paragraph C.
Any team with a player in the organization and/or on its roster who is a non-U.S. citizen should make immediate contact
with its respective District Registrar and/or Associate Registrar to review credentials and determine the player’s eligibility.
International Ice Hockey Federation regulations require that all non-US citizen players on youth and girls/women’s
classification teams be transferred by means of a letter of approval. There is no fee to process this written transfer. Under
USAH Forms in your software, there are two Youth Transfer Forms – one for Canadians and a separate one for all other
non- US citizens. Complete the appropriate form for all non-US citizen youth and girls/women’s players in your program
before games are played.
9. FINAL NOTES ON CREDENTIALS
Credentials books for all teams qualifying for the State Tournaments must be reviewed by their section representative
prior to attending the state tournament. Each section will have a designee. To determine who that is in your section
contact the section president.
In the West Section Janice Cavaretta is the designee to review credentials. All credential checks must be done at least 15
days prior to the state tournament. All teams should contact Janice 716.581.3996 [email protected] around
February 1st of the current season to arrange for the book review by either dropping the book off or by mailing it.