ROAD MAP TO OPTIMAL PERFORMANCE
AND FUNCTIONAL EXCELLENCE
(Delivery Framework)
STRATEGIC PLANNING SESSION HELD ON 10-12 JANUARY 2011 AT MISTY HILLS
This document provides a “Road Map to Optimal Performance and Functional Excellence”. To unlock the real value and
organizational vibrancy, the Department of Sport and Recreation, adopted 5 Key Strategic Areas, namely,
1.
2.
3.
4.
5.
Transformation
Schools Sport
Institutional Facilities
Mass Mobilization
Recreation
These critical success factors provide a new paradigm that will guide and direct the new thinking and thesis of the Department in its
wholesale functionality. These imperatives will inform and influence the 5 year strategic horizon, which is disaggregated in annual
operational frameworks in the short, medium, and long-term.
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1. TRANSFORMATION
Noting, That:


Sixteen years into democracy, we still have a Sporting Environment where there is still skewed picture in terms of Sporting Facilities an Access
to Sport participation and development.
Sport in South Africa is still racially divided, with huge gender inequity realities.
There is slow progress in the transformation programme of Sport and the call from society for a rethinking and re-definition of the
transformation approach in Sport & Recreation SA
Believing


That there is a need for clear conceptualization and contextualization of Sport Transformation in South Africa
That it is of paramount importance for government to lead the process of Sport Transformation informed by a clearly articulated conceptual
and contextual framework for Sport Transformation in the Republic, including the form and content of transformation.
Therefore resolves
a)
b)
c)
d)
To Commission a transformation audit exercise in order to a get clear picture of the transformation progress.
To draft a transformation Charter with clear deliverables
To develop a framework and audit of transformation of South African Sport & Recreation
To develop a transformation perspective coupled with a national transformation policy that twill incorporates transformation action plans and
programmes.
e) To reconfigure the departmental institutional and budgetary mechanisms to achieve transformation priorities.
2
Indicator
a) Transformation
Audit
Key Activities
The Development of the transformation Audit Framework must be
led by Government (SRSA) rather than SASCOC
Responsibility
SRSA
Timeline
April
2011
Delivery Partners
The Audit framework must be used as a vehicle for defining both
the current national and provincial level status so as to allow
proper focused interventions
b) Transformation
Charter




c) Monitoring &
Evaluation


d) Transformation
Targets
e) Transformation
Enablers
f)
Accountability
g) Structural
overhaul









Fast-track finalization of a binding Transformation Charter,
based on the outcomes of the Transformation Audit, with
clear objectives and outcomes, unpinned by (1)
Accountability, (2) Efficiency, (3) Access and (4) Principle of
People, Policy, Procedures and Practice
SASCOC to develop their own transformation Audit
Code specific elements must be linked to the transformation
Charter
Sport and recreation recognized Civil Society body/s to be
involved in the development process of the Transformation
Charter
Develop mechanisms that will enable us to monitor and
evaluate the implementation of the Charter
Strengthen the Department’s internal capacity to provide
policy direction and oversight with regard to transformation.
Need targets with annual output, and evaluated over three
years.
Develop clear deliverables and score-card in a short-term
Equal access to all sporting codes
Representation of all demographics
Programmes in schools
International Relations
Development of a system that will hold Federations
Accountable, and design mechanism for monitoring
implementation and mete penalties for non compliant
Redesign the structure to align to new strategic imperatives
Introduce additional three Deputy Directors General to deal
SRSA Minister
must drive the
process not
Stakeholders/SAS
COC
SRSA
SRSA
2011/12
SRSA
SRSA
SRSA
SRSA
15
February
3
h) Budget baseline
with Mass Mobilisation; Administration; and Policy,
Programmes and Funding as a matter of urgency
 Increase the budget baseline to meet new strategic obligations
and programmes
2011
SRSA
31 March
2011
2. SCHOOL SPORT
Noting, That:
School Sport is an Integral part of mass participation in sport.
Therefore resolves




To revise and finalise an Memorandum of Understanding (MoU) with the Department of Basic Education and agree on the roles and
responsibilities in the context of Sport Development in Schools
To establish integrated school sport codes structures from local to national
TO agree with national federations and provincial federations on school sport development plans with clear and achievable targets.
To work with federations to develop business plans for integrated mass participation programmes
Further resolves that,
a) To draft a national school sport policy adopted by cabinet to give direction to all stakeholders for seamless implementation.
b) To establish integrated school sport codes structures from local to national
c) To engage the Ministry of Higher Education and Training to incorporate Sport and other extra-mural education into the Teacher Training
Curriculum.
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Indicator
MOU for the delivery of
school sport signed and
implemented
Approved school sports
development plan
Key Activities
Role clarification: Sport development is the
responsibility of the Department of Sport and
Recreation
 DBE to make schools accessible for participation
and development in sport

Engage Department of Basic Education and
Teacher Unions clarifying the role of teachers
with regards to extra mural activities - sport

Have joint Min-Mec where roles and
implementation of school sport will be defined
 Approved National school sport policy which
includes sport for people with disability by 2011
Delivery must be mass based and integrated in
consultation with federations
School Sort competition must be up to provincial to
enable more resource allocation towards local level
have linkages with national and provincial
federations for nurturing of identified talent and
career pathing
Establishment of school sport structures at all levels
Employment of people to coordinate school sport
Train human capital for the delivery of school sport







Responsibility
Minister of
Sport and
Recreation
MECs for Sport
and Recreation
Timeline
Signed in
March 2011
SRSA
End of 2011
Delivery Partners
SRSA, DoBE, DoSAC
& DoBE in Provinces
2011/2012
SRSA
Provincial
Departments of
Sport and
Recreation
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3. INSTITUTIONAL FACILITIES
In the delivery of sport and recreation programmes, the following fundamental instruments will be prioritized:
a)
b)
c)
d)
Facilities
Sport Councils
Academies
Coaching
(a) Facilities
Noting, That:e)
f)
g)
h)
That since the dawn of democracy in 1994, South Africa still witnesses sporting landscape with uneven and skewed outlook of sport facilities
The lack of national picture of available facilities in communities
That certain part of the South African population have been excluded in the access and benefits of facilities
The historical difficulties of Sport and Recreation to access MIG for Sport Facilities
Believing that


That government has a responsibility to change the unevenness and skewed picture of facilities distribution in South Africa
That access to facilities and amenities is the constitutional right of all South Africa
Therefore resolves:d) To commission a national facilities audit to ensure proper planning and maximum use of facilities.
e) To pursue and advocate for improved funding allocation of sport and recreational facitlieis through appropriate policy interventions which
include ring fencing MIG funding
f) To set norms and standards for the provision of sport and recreation facilities in the communities including schools
g) Engage the Department of Human Settlement with the aim of including Sport and Recreation in the spatial planning
h) To earmark a percentage of the annual budget for Sport and Recreation Infrastructure Development and maintenance
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Indicator
National Facility Plan
approved


Key Activities
Conduct an audit on facilities
Compile a National Facility data base
Responsibility
SRSA
Timeline
June 2011
End of 2011
financial year



Funding for sport and
recreation facilities ring
fenced in MIG




Development of National Facility Plan
Implementation of the National Facility Plan
Monitor and evaluate implementation of the
National Facility Plan
Lobby for the movement of budget for sport
facilities (BSRP) back to SRSA
National Policy Instruction/enforcement on
utilisation of MIG funding even at the level of
applications for funding to cater for sport facility
Need to input on the baseline for ring-fenced
MIG funding
Lobby for a prototype plan for schools so that
they have sporting facilities (No school building
plan to be approved without a sports facility
plan)
SRSA
June 2011
Delivery Partners
SRSA , SALGA, DBE,
SANDF, Provinces,
Municipalities and
federations
SRSA and COGTA
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(b) Sport Councils
Noting, That:i)
j)
SRSA, as government, has a legislative mandate to take overall responsibility for Sport and Recreation in the Republic of South Africa and
establish the appropriate enabling environment to ensure that activities undertaken by other stakeholders are coordinated, uniform and
effective.
That the Executive Authority has legislative powers to oversee the development and management of Sport and Recreation in the country and
a principal authority of government with regards to all Spot and Recreation matters.
Further Noting, That:


SASCOC is a National Coordinating Body for the promotion of High Performance Sport in the Republic.
SASSCOC may from time to time develop guidelines for the promotion and development of High Performance Sport & Recreation
SASCOC must coordinate all activities relating to High Performance Sport including team preparations and must also consult with all relevant
Sport Bodies in that regard.
Cognizant of,



The need to increase interest of communities and various sectors in participation in Sport and Recreation for a broader part of our society.
The need to create more opportunities for broader participation in Sport and Recreation
The need to develop creative Sport Delivery Programmes tailored to meet the needs of both the targeted and broader communities.
Believing




Sport and Recreation is medium to contribute to nation building, unity and cohesion and fostering a common national identity
There is a need for a structured way of Sport and Recreation development from the grassroots level upwards,
There is a need to increase participation and the development of Sport and Recreation through strong and coordinated Grassroots Sports
Structures
There is a need to incorporate establishments of local sport and recreation structures and be integrated into a provincial and national
structures as a grassroots civil society voice in line with sport provision, development and excellence
8
Therefore resolves
f) To establish local, regional, provincial and national recognized civil society structures in Sport and Recreation
g) To develop guidelines for the establishment of local regional, provincial and the South African National Sport Council
h) To enhance the capacity of Sport and Recreation Civil Society Structures to properly constitute themselves into a South African National Sport
Council (SANSCO)
Indicator
Support and Advice
Key Activities
Local Sports Partnerships
Responsibility
Timeline
Delivery Partners
SASCOC &
SRSA
Recreational Sport Programme
Elite Performance
Talent Identification and Transfer
SASCOC
National Coaching and Training
High Performance Funding / Performance Planning
Participation
Local Sport Partnerships
SASCOC
9
(c ) Academies
Sport Academies remain to be the main integral part of sport development process, the enhancement and support of them remain critical.
Indicator
Key Activities
Responsibility
Regulation of sports
Regulate academies (included in the amendment of
SRSA, Provinces
academies
Sport and Recreation Act)
Academy owners
Establishment of sport
Revive academies in the provinces
academies
Align academies to 2010 Legacy projects
Timeline
Delivery Partners
2012/2013
All stakeholders
SRSA, Provinces
31 March
Federations
Academy owners
2012
SRSA, Provinces
2012/2013
Federations
Federations
Academy owners
Develop a plan on sports academies in the country
SRSA, Provinces
31 March
with clear roles defined
Academy owners
2012
Develop guiding principles that will provide guidance
SRSA, Provinces
31 March
that define the role the academies in the country
Academy owners
2012
Federations
10
(d) Coaching
The National framework for coaching is critical and core to sports development
Indicator
Key Activities
Responsibility
Timeline
Delivery Partners
National Coaching
Development of a coaching Framework
SRSA
Provinces, SASCOC
Framework
Provincial structures established
SRSA
June 2011
Provinces, SASCOC
Launch Of coaching Framework
SRSA
Nov 2011
Provinces SASCOC
4. RECREATION
Noting, That:k) The unfortunate under theorization of Recreation Component of the in the mandate of the Sport and Recreation South Africa.
l) The untended negative impact on communities in dire need of recreational facilities.
Therefore resolves
i)
To vigorously mobilize all resources from local companies, multi-national companies and foreign AID to build 98 multi-purpose Centers in
2011/12
j) To unlock resources within Municipal Infrastructure Grant (MIG) to address the collapsing and in most cases absent facilities an infrastructure
for recreation in most communities, especially rural areas.
k) To appoint a Ministerial Committee comprising of experts, academics and practitioners in the field of Recreation to advise on the modalities to
deepen the Ministry’s conceptual perspective on the field of recreation and the appropriate interventions are
11
Indicator
1.National recreation
Key Activities
Proper positioning of Recreation
Advisory committee
Responsibility
Advisory Team
SRSA
Formulation of recreation structures and hubs
SRSA
Establishment Of the Task Team
Advisory committee
Timeline
June 2011
Delivery Partners
Local government,
Go’s
SRSA
2.Database of key
Promotion of interdepartmental sports
Provinces, SRSA
stakeholders Developed
All government
Departments
Utilisation of legends /masters in recreation
Provinces, SRSA
programmes
3.Strategic Framework
Approval of Recreation Framework
SRSA
Approved
4.Integrated National
National Recreation
Advisory Committee
Alignment of recreation programmes nationally
SRSA
Provinces,
Programme of Recreation
Municipalities,
events
leisure organizations
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5. MASS MOBILISATION
In order to realize the National Goals of our democratic State, the Ministry of Sport and Recreation South Africa will take on board and involve
the Masses of our people, from all corners of the Republic in Sport and Recreation Activities through dedicated and tailor-made mass-based
pprogrames and projects. As enablers of Mass Mobilization for Sport and Recreation, the strategic imperatives hereunder will be prioritized:
a)
b)
c)
d)
Youth camps
Job creation
Communication
Mass Participation
(a) Youth Camps
Noting, That:m) The lack of adequate opportunities for positive social interaction, short-lived childhood, unequal distribution of resources, high rate of
unemployment, high rate of crime and other social ills
n) The value of sport and recreation as a social connector and the most powerful development tool
o) That well designed sport and physical activity programmes are powerful tools for fostering healthy child and individual development, teaching
positive values, life skills and reducing conflict.
Believing, that:i)
j)
Youth Sport and Recreation Networks are an important source and means for social networking, helping to combat exclusion and fostering
youth capacity to work collectively towards realization of opportunities and address challenges faced by young people
Youth gatherings, networks and programmes can help to empower and promote the inclusion of disadvantaged youth especially, disabled
youth, out of school youth, youth at risk, girl child, unemployed youth and rural youth
Therefore resolves:k) To open adequate opportunities for positive social interaction through national youth gatherings and jamborees
l) To strengthen, in an organized and coordinated manner, the ability of young people to work cooperatively across race, ethnicity, gender,
geographical location, class, language and creed.
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m) To organize annual national youth camps to keep young people active, interested in life with increase self-esteem, promote patriotism and
sense of citizenship among young people
n) To review and reposition the existing programme of SA Youth Games into the Youth Camps
Indicator
Finalize the concept
document on the
Youth Camps,
including the
Implementation Plan
Alignment of the
current SA Games to
the Youth Camps
Implementation of
the Youth Camps
Key Activities
The Youth Camps Concept to be informed by the following:
 Clear stratification of the Youth Target Group, as per the
existing Youth Development Legislation and Strategy
 Clear linkages with existing Integrated Youth Development
Legislation & Policies, e.g. World Programme of Action on
Youth, National Youth Development Act, etc
 Clarity on structures, sites of delivery, programme duration
and activities
 Intended impact
Finalization of the review of SA Sport Games and repositioning
thereof to the Youth Camps, including emphatically the elements
of Social Inclusion, Information provision, lifeskills, civic
consciousness, patriotism, etc
Responsibility
SRSA
Timeline
Mar 2011
SRSA
Mar 2011
Sign the MOU for implementation of the Youth Camps between
SRSA and the provincial departments of Sport, Recreation, Arts &
Culture and identified social partners
Implementation of the Youth Camps Programme in line with the
adopted concept
SRSA, DoSAC,
Apr 2011
SRSA, Provinces
Sep 2011
Delivery Partners





Specific National
& Provincial
Depts.
Local Govnment
Federations
Civil Society
Private Sector
14
(b) Job Creation
All government departments will be required to put the appropriate programmes in place and establish the right environment for the creation of
many decent and sustainable jobs in every way possible. We must unite our people behind the bold vision on jobs and draw on the collective
energies of all South Africans to achieve that vision.
Indicator
Key Activities
Macro Economic Policy
Increase the supply of jobs
Human Resource
SETA Training
Development
Internships
Responsibility
Timeline
Delivery Partners
Responsibility
Timeline
Delivery Partners
MPP’s
Sport For Peace
Sport and Tourism
Sport and Environment
Facilities Management
(c ) Communication
Indicator
Communication Protocol
Key Activities
Procedure and Policy
Communications
Unit SRSA
Communication Strategy
Definition of Research Elements
Communications
Objectives
Unit
Target Audience
SRSA and
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Needs of Audience: What elements of knowledge
Provincial
interests them
Departments
Communications Tools
Timeframes
Resources: Human and Capital
Implementation
6. FUNDING
Noting, That:p) That the government, private sector and international donors make the necessary funds available for sport and recreation in the Republic of
South Africa
q) That there is a lack of clarity in the proper model and coordination of sport and recreation financial resources and funding
r) The reality of limited ability of government to fund all sport and recreation programmes as compared to other national priorities.
s) The huge disparities in the distribution and disbursement of sport and recreation lottery funding to different stakeholders in sport and
recreation
Therefore resolves:o) To establish a National Sport Funding Forum, incorporating Sport Trust, to coordinate the allocation of financial resources
p) To disburse and distribute financial resources, including lottery funding, in a more equitable way
q) To engage the lottery distribution agency to report on regular intervals to MinMEC and SRSA Top Management on progress and challenges in
funding and distribution mechanisms and processes.
r) To continue to fund SASCOC for delivery of High Performance Sport and at the same time the Ministry of Sport and Recreation should develop
mechanisms to fund a recognized National Body of Civil Society Structure of Sport and Recreation for the development and delivery of
grassroots Sport and Recreation programmes.
16
s) To secure international donor funding to resource worthy identified sport and recreation programmes, including funding of provincial and
local/ district sport and recreation federations and clubs.
Indicator
Sport funds
Key Activities
Responsibility
Timeline
Delivery Partners
Promotion of Sport and Recreation in government to
SRSA Minister
2012/2013
ensure that funds allocation increase
Mec’s
financial year
Capacitate all funded federations and SASCOC
SRSA, Provinces
End
SASCOC
National Treasury
2011/2012
Federations
SRSA
31 March
SASCOC
Provinces
2011
Federations
Clarify the role of Sports Trust
Monitor and Evaluate the implementation
SRSA
SASCOC
Provinces
Federations
Equitable share of
Ensure equitable sharing among stakeholders (more
SRSA
April-June
National Treasury
funds
especially conditional grant)
Provinces
2011
Move the equitable share in provinces from school sport
SRSA
April-June
to department of sport
Provinces
2011
Funding of provincial/local/district Sports and Recreation
SRSA
April-June
federations and clubs should be done in consultation
Provinces
2011
Lotto, SRSA, Provinces
31 March
Lotto, SRSA,
2011
Provinces
31 March
SASCOC
2011
Federations
National Treasury
Federations
with Provinces
Lotto funds
Centralization of Lotto funding application through
provinces
Lobby; e.g. Minister to be responsible for nominating
people to serve in the Lotto Distribution Agency
Lotto, SRSA, Provinces
17
Implemented inline with government priorities
Lotto, SRSA, Provinces
SASCOC
Federations
Monitoring and
Evaluation of funded
Introduction of Evidence-based reporting
SRSA
Quarterly
Provinces
programmes and
projects
18